HomeMy WebLinkAboutA005 - Council Action Form dated August 18, 2020 ITEM # 12 &3 26
DATEo-o° 20
08-18-20
COUNCIL ACTION FORM
SUBJECT: VACATION AND CONVEYANCE OF RIGHT-OF-WAY ADJACENT 2400
AND 2500 SE 16TH STREET
BACKGROUND:
City staff has received a request from James Bergkamp Jr., representing Van Wall
Equipment Inc., owner of 2400 and 2500 SE 16th Street, to vacate and purchase City
right-of-way (ROW) adjacent those properties (see Attachment A). The reason for this
request is to acquire additional land area to help facilitate the future development of these
lots.
The requested ROW vacation area is 13,926.5 square feet (SF) in size and is adjacent to
the south edge of 2400 SE 16th St (see Attachment B for a map). Apart from Van Wall,
there are no other property owners abutting this ROW.
As stated in the request, Van Wall has agreed to purchase the ROW, if vacated, at the
valuation determined by the City's standard formula. That valuation is $28,410.06, which
is based on 2020 land values for comparable vacant properties in the vicinity minus 10%
for processing this as a Quit Claim Deed and 15% for retainage of the area as easements
(see Attachment C).
If vacated, this area would require a permanent easement for access and
maintenance of the existing entryway lighting enhancements along US Highway
30. In addition, local utilities were contacted and Ames Electric indicated that an
electric easement would also be needed over this area. All other utilities responded
that they do not have, nor plan to have, any of their infrastructure within this proposed
ROW vacation area.
The City's Legal staff will be preparing easement documents. Ideally, the executed
easement will be received from Van Wall prior to the third reading of vacation and public
hearing approving conveyance on July 28, 2020. However, if the easement has not been
received at that time, the vacation and conveyance hearing may still proceed because
the City Clerk will withhold processing the conveyance until the executed easement is
received from Van Wall.
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ALTERNATIVES:
1 . a. Set the date of public hearing as June 23, 2020 for the first reading to approve
the vacation of the ROW area adjacent 2400 and 2500 SE 16th Street.
b. Set the date of public hearing as July 28, 2020 to approve the conveyance of
the vacated ROW to the owners of 2400 and 2500 SE 16th Street (Van Wall
Equipment Inc.) for $28,410.06 as determined by the adopted City Council
policy.
2. Retain this land and deny the request to vacate the ROW area adjacent 2400
and 2500 SE 16th Street.
MANAGER'S RECOMMENDED ACTION:
Vacation and sale of this ROW area will facilitate the future development of the properties
at 2400 and 2500 SE 16t' Street. Furthermore, the ROW area is not large enough to be
developed individually and provides access to only Van Wall's properties. Access to City
lighting and electric facilities will be maintained with establishment of the new easement.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.
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CITY 0=
Ames , MEMO
Cmzng People•Quality Prograim •Exceptional Service
Item No. 42
To: Mayor and City Council
Cc: Steven L. Schainker, City Manager
Tracy L. Warner, P.E.; Municipal Engineer
From: John Joiner, P.E.; Public Works Director
Date: July 24, 2020
Subject: 07-28-20 Hearing for ROW Conveyance adjacent to 2400 SE 161h St
On the July 28, 2020, City Council agenda is a hearing for proposed conveyance of a
portion of vacated City right-of-way adjacent to the south edge of 2400 SE 161h
Street. City Council has previously directed that this old right-of-way be vacated and
conveyed to the property owner, Van Wall Equipment. However, an easement will be
needed to access electrical utility facilities and the decorative light columns along US
30. This easement has been created by City legal staff but has not yet been signed by
the property owner. Therefore, the hearing should be continued to the August 11,
2020 City Council meeting to allow time for the property owner to execute and
return the easement.
Public Works Department 515.239.5160 main 515 Clark Ave.
515.239.5404 fax Ames,IA 50010
www.CityofAmes.org