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HomeMy WebLinkAboutA002 - Email correspondence with Annette Thompson and Suzanne Brekke regarding Council meeting date Page 1 of 3 Re: East Industrial Street Name Changes Ordinance Annette L Thompson to: Suzanne Brekke 06/06/2018 09:3 5 AM Cc: Diane R Voss, Charles Kuester Hide Details From: Annette L Thompson/COA To: Suzanne Breklce/COA@COA Cc: Diane R Voss/COA@COA, Charles Kuester/COA@COA Suzanne, I'm very sorry this process has not gone smoothly. As far as I am aware, the street name change ordinance is on the agenda for June 12th. I talked with Diane about the zip code change taking affect May 28th so hopefully Council will be able to waive the three readings and pass it on Tuesday. If that happens, I will send out my change of address letters on Wednesday. As for the precincts, Diane might know who needs to be contacted. We will do our best to get everything worked out. As for the mail, I,had talked with Todd Oxley (Ames Post Master) before the zip code change and he said the addresses changing from Nevada to Ames would be in their system with the existing address until I send out the change of address letters. I would have thought their system had been updated but sometimes things don't happen as quickly as we think, especially since their database is managed by a third party. I have had a few random instances where their database wasn't updated correctly in the past, but it hasn't happened very often, to my knowledge. Again, I apologize for all the headaches this is causing. Hopefully we'll be able to get it resolved shortly. Thanks for your patience! Annette CITY OF Ames Annette Thompson Civil Design Technician 515.239.5168 main 1515.239.5404 fax -----Suzanne Brekke/COA wrote: ----- To: Annette L Thom pson/COA@COA From: Suzanne Brekke/COA Date: 06/06/2018 09:01AM file:///C:/Users/diane.voss/AppData/Local/Temp/notesFFF692/—web0077.htm 6/6/2018 Page 2 of 3 Cc: Diane R Voss/COA@COA Subject: Re: East Industrial Street Name Changes Ordinance Annette, Not to guilt you, but this has created some confusion! Our daughter went to mail us a package (Randy's wallet which he accidentally left in her car) and the post office in Michigan told her that our old address in Nevada was no longer valid so she sent it to our old address, but with Ames as the city which was valid according to their records. It never arrived so Randy spent two hours yesterday going to both post offices to find out that our mail is still being delivered by Nevada although our address is supposed to be Ames now. We went to vote last night. Our address is still listed as Nevada, but our precinct has changed to an Ames precinct. We voted in Ames and all is well. We're not sure where we live anymore!!! It will be great to get this finalized. Are we on track for the June 12th Council agenda? CITY OF es , Suzanne Brekke Records and Material Specialist 515.239.5502 main 1515.239.5507 fax sbrekke@city.ames.ia.us I Electric Distribution, 2208 Edison Street Ames, IA 50010 www.CitVofAmes.org ^' Caring People - Quality Programs - Exceptional Service - -----Annette L Thompson/COA wrote: ----- To: Jane Chang/COA@COA From: Annette L Thompson/COA Date: 05/24/2018 03:01PM Cc: Damion Pregitzer/COA@COA, Diane R Voss/COA@COA, Charles Kuester/COA@COA Subject: East Industrial Street Name Changes Ordinance Hi Jane, file:///C:/Users/diane.voss/AppData/Local/Temp/notesFFF692/—web0077.htm 6/6/2018 Page 3 of 3 I'm the person who assigns all new street addresses within the City of Ames and I coordinated with Damion on requesting the speed limit and street name changes for the East Industrial annexed area. I'm not usually involved with Council so I stopped and visited with Diane Voss so I could better understand the timing of this proposed ordinance and she suggested I touch base with you. Here's a little history for you if you aren't familiar with this project. As the addressing person, I have a grid of block number ranges I used based on existing addressing ordinances/procedures currently in place. The City addresses all start with the 100 block range at the intersection of Lincoln Way and Duff Avenue, increasing along each axis away from the start point. Currently our highest street addresses are a four-digit number. Story County uses a five-digit number so the existing addresses need to be changed to fit within the City's addressing grid. So along with new street names in this area, each property will be assigned a four-digit number to fit our addressing scheme. That portion of the annexed area east of 580th Avenue is currently in the Nevada zip code boundary, which can only be changed by the Post Office. At the time of the annexation, none of us realized the zip code would not automatically change from Nevada to Ames. In September, I made a request to the Post Office to change the zip code. That request has been approved and will take effect on May 28, 2018. Our original plan was to have the new street name ordinance approved and in effect about the same time as the zip code change so the residents only have to change their address once. Obviously we aren't going to quite make that deadline now. Diane thinks that the zip code change going into effect on Tuesday is justification enough to have the ordinance on the June 12th Council agenda, requesting that Council approve all three readings that night. As soon as the ordinance is approved, I will get the change of address letters sent out the following morning. Is it possible for you to have the ordinance ready for the June 12th meeting? If you have any questions about my addressing and street naming process or if you need additional information, please feel free to ask. Thank you! Annette lk '%, Ames Annette Thompson Civil Desigiz Technician 515.239.5168 maiifl 515.239.5404 fax file:///C:/Users/diane.voss/AppData/Local/Temp/notesFFF692/—web0077.htm 6/6/2018