The URL can be used to link to this page

Home My WebLink AboutA007 - Email correspondence between March, 2017 and June, 2017 Page 1 of 2 ' R Barilla Economic Development Assistance - Urban Renewal and TIF Duane R Pitcher to: Kelly Diekmann, Steve Schainker, Greg Lynch 03/31/2017 05:01 PM Cc: Diane R Voss, Judy K Parks Hide Details From: Duane R Pitcher/COA To: Kelly Diekmann/COA@COA, Steve Schainker/COA@COA, Greg Lynch/COA@COA Cc: Diane R Voss/COA@COA, Judy K Parks/COA@COA Kelly, Steve, and Greg, With council approval of economic development assistance for Barilla we will need to begin the process for establishing an urban renewal district and plan, TIF ordinance and rebate agreement, development agreement, and minimum assessment agreement. I have established contacts with Barilla and their representatives at Ernst and Young. I will be setting up a meeting shortly to discuss our process and timeline prior to meeting with Barilla and our bond counsel. Please let me know who you would like to be at the meeting and be ready to discuss the process steps below along with any additions. Please get back to me by the end of next week so I can start setting up a meeting. Based on input from our meeting I will put together a plan with dates. The Urban Renewal Plan and TIF Ord. need to be approved prior to January 1, 2018 in order to lock in the base valuation for the incremental improvements. This may seem like a long way off but keep in mind a similar (though more complicated process) for Kingland took about 2 years, so we will need to set a schedule and keep to it. City Staff meet to discuss process. Finance/P&H/Manager/Assessor City Staff begin working on Urban Renewal Plan (URP), Development Agreement, and minimum assessment agreement. City Council Adopts Resolution of Necessity for URP adoption Prepare TIF Development Agreement between Barilla and City of Ames City holds required consultation meeting for URP. file:///C:/Users/D lane.voss/AppData/Local/Temp/notesFFF692/—web7411htm 4/3/2017 Page 2 of 2 Planning and Zoning commission review of URP. City Council hold hearing and adopts URP and TIF Ordinance. Thanks, Duane Duane Pitcher, CPA, CPFO Director of Finance City of Ames 515 Clark Avenue P.O. Box 811 Ames, Iowa 50010 Phone (515) 239-5114 file:///C:/Users/Diane.voss/AppData/Local/Temp/notesFFF692/—web7413.htm 4/3/2017 Re: Barilla Economic Development Assistance - Urban Renewal and TIF Diane R Voss to: Greg Lynch 04/03/2017 1 2:54 PM au a Cc: Duane R Pitcher,Judy K Parks, Kelly Diekmann,Steve Schainker Bcc: Diane R Voss I would like to either attend the preliminary meeting(s) or be assured that I will be kept in the loop since there is a requirement to publish the Notice of Hearing. (The Tribune has to receive the Notice three days prior to the publishing date requested.) Thank you. Diane Voss, City Clerk/Records Manager P. O. Box 811 Ames, Iowa 50010 (515) 239-5105 Greg Lynch Hi Duane, I would like to be in preliminary meeti... 04/03/2017 08:09:31 AM From: Greg Lynch/COA To: Duane R Pitcher/COA@COA Cc: Kelly Diekmann/COA@COA, Steve Schainker/COA@COA, Diane R Voss/COA@COA, Judy K Parks/COA@COA Date: 04/03/2017 08:09 AM Subject: Re: Barilla Economic Development Assistance-Urban Renewal and TIF Hi Duane, I would like to be in preliminary meetings. Thanks, P-, me s Gregory P. Lynch, M.S., MAI, CAE, CCIM Ames City Assessor 515.239.5370 main ( 515.239.5375 direct 1515.239.5376 fax glynch@city.ames.ia.us I City Hall, 515 Clark Avenue I Ames, IA 50010 www.CitvofAmes.org/Assessor I — Caring People — Quality Programs ^' Exceptional Service " -----Duane R Pitcher/COA wrote: ----- To: Kelly Diekmann/COA@COA, Steve Schainker/COA@COA, Greg Lynch/COA@COA From: Duane R Pitcher/COA �r Date: 03/31/2017 05:01PM Cc: Diane R Voss/COA@COA, Judy K Parks/COA@COA Subject: Barilla Economic Development Assistance - Urban Renewal and TIF j _3 o J-F 5 C, Page 1 of 1 Barilla URA timeline Charles Kuester to: Duane R Pitcher, Diane R Voss, Kelly Diekmann 06/01/2017 03:38 PM Hide Details From: Charles Kuester/COA To: Duane R Pitcher/COA cc COA, Diane R Voss/COA@COA, Kelly Diekmaml/COA@COA 1 Attachment Bari I la_U RA_Process_2017.pdf Hello, all, I put together a timeline for creation of the urban renewal area for Barilla. Please take a look and let me know if it's feasible. Diane, my records show that we publish the notice between 7 and 20 days before the public hearing. Is this consistent with your knowledge? Duane, will the draft development agreement be available by July 11 for City Council review? We would ask the council to approve it on the third reading of the ordinance on August 8. Thanks. Pmes Charlie Kuester CFM Planner 515.239.5400 main j 515.239.5445 c/irecl 1515.239.5404 fax ckuester@cityofames.orgi City Hall, 515 Clark Avenue I Ames, IA 50010 www.CityofAmes.org I - Caring People- Quality Programs - Exceptional Service " file:///C:/Users/Diane.voss/AppData/Local/Temp/notesFFF692/-web6703.htm 6/1/2017 Barilla Urban Renewal Area Diane R Voss to: Charles Kuester 06/02/2017 06:16 PM Bcc: Diane R Voss Your time line matches all deadlines if the hearing is held on July 11. 1 have publication being required between 4 and 20 days prior to the hearing. Diane Voss, City Clerk/Records Manager P. O. Box 811 Ames, Iowa 50010 (515) 239-5105 Page 1 of 4 Fw: RE: Barilla America, Inc. Contract 17-DF/TC-035 for Signature & Urban Renewal/TIF Plan Duane R Pitcher to: larrycovington, richard.kurtzman 06/05/2017 02:06 PM Cc: Diane R Voss, Charles Kuester Hide Details From: Duane R Pitcher/COA To: larrycovington@barilla.com, richard.kurtzman@eyc.om Cc: Diane R Voss/COA@COA, Charles Kuester/COA@COA 1 Attachment Barilla URA Process 2017.pdf Larry and Richard, Attached is a draft of the plan to proceed with the actions need to establish an urban renewal area and TIF rebate as part of the economic development incentive for the Barilla expansion in Ames. We will update you as we proceed. Per the e-mail string below, please note that we have not yet received the signed agreement with the Iowa Economic Development Authority. We will need the agreement with the state to be executed prior to the TIF agreement. Thanks, Duane Duane Pitcher, CPA, CPFO Director of Finance City of Ames 515 Clark Avenue P.O. Box 811 Ames, Iowa 50010 Phone (515) 239-5114 -----Forwarded by Duane R Pitcher/COA on 06/05/2017 01:14PM ----- To: Duane R Pitcher <DPitcherCalcity.ames.ia.us> From: "Morgan, Melanie [IEDA]" <Melanie.Morgan@IOWaEDA.com> Date: 03/29/2017 04:29PM Cc: Diane R Voss <DVoss(-@city.ames.ia.us> Subject: RE: Barilla America, Inc. Contract 17-DF/TC-035 for Signature Duane, Yes, if the company does not forward the contract on to the City for signature, I will be sure to forward to you and Diane. file:///C:/Users/Diane.voss/AppData/Local/Temp/notesFFF692/—web4547.litm 6/5/2017 Page 2 of 4 Thanks, Melanie From: Duane R Pitcher [mailto:DPitcher@city.ames.ia.us] Sent: Wednesday, March 29, 2017 4:20 PM To: Morgan, Melanie [IEDA] <Melanie.Morgan @IowaEDA.COm> Cc: Diane R Voss<DVoss@city.ames.ia.us> Subject: Fw: Barilla America, Inc. Contract 17-DF/TC-035 for Signature Melanie, Will you be coordinating the signatures for the contract? Please work with myself or the City Clerk, Diane Voss (cc'd on this e-mail). We will make sure documents are executed with the Mayor. Thanks, Duane Duane Pitcher, CPA, CPFO Director of Finance City of Ames 515 Clark Avenue P.O. Box 811 Ames, Iowa 50010 Phone (515) 239-5114 -----Forwarded by Duane R Pitcher/COA on 03/29/2017 04:18PM ----- To: Duane R Pitcher/COA@COA From: Diane R Voss/COA Date: 03/28/2017 03:39PM Subject: Fw: Barilla America, Inc. Contract 17-DF/TC-035 for Signature Diane Voss, City Clerk/Records Manager P. 0. Box 811 Ames, Iowa 50010 (515) 239-5105 ----- Forwarded by Diane R Voss/COA on 03/28/2017 03:39 PM ----- From: Ann Campbell <bobanncamr)@aol.com> To: DVoss@city.ames.ia.us Date: 03/28/2017 03:03 PM Subject: Fwd: Barilla America, Inc. Contract 17-DF/TC-035 for Signature file:///C:/Users/Diane.voss/AppData/Local/Temp/notesFFF692/—web4547.htm 6/5/2017 Page 3 of 4 Where should this be directed? Ann -----Original Message----- From: Morgan, Melanie [IEDA] [IEDA] <Melanie.Morgan(aD,Iowa EDA.com> To: larry.covington <larry.covington(a)barilla.com> Cc: bobanncamp <bobanncampCcDaol.com>; Richard.Kurtzman <Richard.Kurtzman(c_)ey.com>, Connell, Lisa [IEDA] [IEDA] <Lisa.Connell(a-)lowaEDA.com> Sent: Tue, Mar 28, 2017 2:08 pm Subject: Barilla America, Inc. Contract 17-DF/TC-035 for Signature Mr. Covington, Attached please find the proposed High Quality Jobs Program—Project Completion Assistance Component and High Quality Jobs Program-Tax Credit Component contract between Barilla America, Inc.,the City of Ames, and the Authority. Also attached are documents necessary for the disbursement and receipt of award funds/tax credit benefits. The Iowa Economic Development Authority Board requires,through administrative rule, recipients to execute a contract with the Authority within 120 days of the award date. Failure to do so may result in action by the Board to rescind the award.The 120-day signing deadline for your award is July 15,2017. Please return the original signed contract documents by this date,which should include any signatures of the officials for the City of Ames. If,after reviewing the materials,you want to negotiate the terms of the contract, please notify your project manager, Lisa Connell,within 30 days of receipt of this letter. In your request,you must clearly identify the existing language that you request to modify;the language you are proposing; and the reason for the proposed modification. Please note that if you request to negotiate the terms of the proposed contract,the full execution of the contract may be substantially delayed while the parties engage in those negotiations. In addition,your proposed modifications may not be accepted by the Authority. We look forward to working with you on your project. Should you have questions, please feel free to contact Lisa, at Lisa.Connell@iowa.gov or at 515/725-3014. Melanie Morgan I Project Assistant el z" IOWA ECONOMIC DEVELOPMENT AUTHORITY 200 East Grand Avenue I Des Moines, Iowa 50309 PH: 515.725.3042 1 melanie.mor�!an(a)iovvaeda.com iowaeconomicdevelopment.com Note that Melanie Morgan's e-mail address has changed to: Melanie.Morgan@IowaEDA.com We ask you please update your address book accordingly. file:///C:/Users/Diane.voss/AppData/Local/Temp/notesFFF692/—web4547.htm 6/5/2017 Page 4 of 4 This reflects Iowa Economic Development Authority's new email domain of lowaEDA.com.This user's lowa.gov address will be terminated on June 30,2017. Until this date, email will continue to be delivered if addressed as such.We request you update your address book as soon as possible to reflect the new address of Melanie.Morgan@IowaEDA.com .Thank you! (See attached file: Barilla America, Inc. Contract 17DFTC035.pdf)(See attached file: IEDA Sales and Use Tax Refunds Information Sheet.pdf)(See attached file: W9.pdf)(See attached file: Waste Reduction Resource Sheet.docx)(See attached file: Revised Release Confidential State Tax Info Form.doc)(See attached file: Barilla Checklist before disbursement.docx) (See attached file: image001.png) Note that Melanie Morgan's e-mail address has changed to: Melanie.Morgan@IowaEDA.com We ask you please update your address book accordingly. This reflects Iowa Economic Development Authority's new email domain of lowaEDA.com.This user's lowa.gov address will be terminated on June 30,2017.Until this date,email will continue to be delivered if addressed as such.We request you update your address book as soon as possible to reflect the new address of Melanie.Morgan@IowaEDA.com.Thank you! file:///C:/Users/Diane.voss/AppData/Local/Temp/notesFFF692/—web4547.htm 6/5/2017 Page 1 of 2 RE: Barilla URA timeline Josten.Robert to: DPitcher 06/05/2017 02:08 PM Cc: ckuester, DVoss, KDiekmann Hide Details From: <Josten.Robert a dorsey.com> To: <DPitcher a city.ames.ia.tts> Cc: <ckuester@city.ames.ia.US>, <DVoss i city.ames.ia.us>, <KDiekmann@ city.ames.ia.US> Thanks. I can be available at 1:30 on Tuesday for a conversation with you Robert E.Josten Partner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . DORSEY & WHITNEY LLP 801 Grand Suite 4100 Des Moines, IA 50309-8002 P: 515.283.1000 F: 515.283.1060 C: 515.556.8186 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CONFIDENTIAL COMMUNICATION E-mails from this firm normally contain confidential and privileged material,and are for the sole use of the intended recipient. Use or distribution by an unintended recipient is prohibited, and may be a violation of law. If you believe that you received this e-mail in error,please do not read this e-mail or any attached items. Please delete the e-mail and all attachments, including any copies thereof,and inform the sender that you have deleted the e-mail, all attachments and any copies thereof. Thank you. From: Duane R Pitcher [mailto:DPitcher(§)city.ames.ia.us] Sent: Monday, June 05, 2017 1:09 PM To: Josten, Robert Cc: Charles Kuester; Diane R Voss; Kelly Diekmann Subject: Fw: Barilla URA timeline Bob, The City Council has agreed to economic development incentives for expansion of the Barilla manufacturing facilities in Ames. Along with IEDA incentives, we will be establishing a TIF and providing Barilla with a TIF rebate of $3,000,000 or 10 years, which ever comes first. The company will enter a minimum assessment agreement for a value of $16,320,000 for the facility expansion. Our Planning Department has put together the attached draft schedule for the urban renewal process. Please look over and provide any input. We have not included dates for the rebate/debt related council action. This will be an agreement that is similar to the Kingland Campustown TIF. We will need similar support from you, reparation of resolutions, review of the plan, etc. I will be meeting with Planning on Tuesday at 1:30, please let me know if that time will work for us to discuss with you. Thanks, file:///C:/Users/Diane.voss/AppData/Local/Temp/iiotesFFF692/—web9449.litm 6/5/2017 BARILLA URBAN RENEWAL PROCESS (2017) • Prior to June 13, 2017: Staff prepares an urban renewal plan. [Planning staff] • City Council meeting of June 13: Staff presents draft urban renewal plan to City Council; Council refers it to Planning and Zoning Commission; Council sets public hearing on July 11; Council appoints a representative to the consultation. • June 14: Staff sends letters and draft plan to taxing entities inviting them to consultation on June 22 . Letter advises that they can appoint a representative (rather than their entire board). [Planning staff] • Planning and Zoning Commission meeting of June 21: Commission makes recommendation on draft urban renewal plan. No public hearing is required but public input may be gathered. • Consultation of June 22: Consultation is held. Taxing entities have 7 days to make recommendations for modifications to the plan (by June 29). City must respond to recommendations no less than 7 days prior to the public hearing (by July 3). • Between June 21 and July 3: City publishes notice of public hearing between 7 and 20 days prior. Notice is sent to taxing entities. [City Clerk] • City Council meeting of July 11: City Council conducts a public hearing and reviews draft development agreement. Then acts on resolution adopting plan, resolution establishing an urban renewal area, and an ordinance creating a tax increment financing district. • City Council meeting of July 25: Second reading of TIF ordinance. • City Council meeting August 8: Third reading of TIF ordinance. Approval of development agreement. • August 15: Publication of TIF ordinance. [City Clerk] Page 2 of 2 Duane Duane Pitcher, CPA, CPFO Director of Finance City of Ames 515 Clark Avenue P.O. Box 811 Ames, Iowa 50010 Phone (515) 239-5114 -----Forwarded by Duane R Pitcher/COA on 06/05/2017 12:58PM ----- To: Duane R Pitcher/COA@COA, Diane R Voss/COA@COA, Kelly Diekmann/COA@COA From: Charles Kuester/COA Date: 06/01/2017 03:38PM Subject: Barilla URA timeline (See attached file: Barilla-URA-Process 2017.pdf) Hello, all, I put together a timeline for creation of the urban renewal area for Barilla. Please take a look and let me know if it's feasible. / Diane, my records show that we publish the notice between/) and 20 days before the public hearing. Is this consistent with your knowledge? Duane, will the draft development agreement be available by July 11 for City Council review? We would ask the council to approve it on the third reading of the ordinance on August 8. Thanks. J T Y O e s Charlie Kuester CFM Planner 515.239.5400 main 1 515.239.5445 direct I 515.239.5404 f/ ckuester@cityofames.orgI City Hall, 515 Clark Avenue I Ames, IA 50010 www.CityofAmes.org I - Caring People - Quality Programs - Exceptional Service file:///C:/Users/Diane.voss/AppData/Local/Temp/notesFFF692/—web9449.htm 6/5/2017