HomeMy WebLinkAboutA003 - Staff Report dated March 22, 2016 I
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Staff Report
CAMPUS AND COMMUNITY COMMISSION
March 22, 2016
BACKGROUND:
On February 23, 2016 the City Council directed staff to work with Sam Schulte, the City
Council's ex officio member, to prepare a report that would explain 1) how to create a
Campus and Community Commission that he has suggested, and 2) what happened to
the 28E Agreement concept that was suggested previously.
STUDENT AFFAIRS COMMISSION:
The City Council created the Student Affairs Commission by ordinance in.2008. (See
Attachment 1) The mission of this commission is to:
1) Provide a public forum to facilitate issues that uniquely affect students;
2) Offer an opinion/recommendation regarding issues under consideration by the
Council that uniquely affect students; and
3) Subject to City Council approval, investigate issues that uniquely affect students
which currently are not being considered by the Council.
As created, the commission is to have 15 members comprised as follows:
City Council Student Government Liaison (1)
Student Government Representative (1)
Inter-Residence Hall Association Designee (1)
Greek Community Student Leader (1)*
Off-Campus Student Leader (1)* '
International Student Council Designee (1)
Off-Campus Students (2)*
Chamber of CommerceNoung Professionals or Jaycees (1)*
Campustown Business Owner (1)*
Campustown Rental Property Owner (1)*
Neighborhood Association Representatives (3)*
Ames High School Student Council Designee (1)
*Appointed by the Mayor with approval of the City Council
1
On April 23, 2013, the City Council received a memo from Sawyer Baker, who served
as the City Council's Ex Officio member at that time. (See Attachment II) Because the
Commission's membership retention was low, membership turnover was high, and a
quorum was difficult to achieve, Sawyer made the following recommendations:
1) Modifying commission membership by reducing it to 13 members and making it
more equally representative of the community and students;
2) Allowing those who serve on the Commission because of their position the ability
to appoint someone else to represent them if they are not interested in serving;
3) Giving more assignments/projects from the Council to the Commission to help
maintain interest in their work; and
4) Allowing the Commission to meet at various locations throughout the community,
and not just in City Hall.
28E AGREEMENT APPROACH:
In the summer of 2014, the Mayor and GSB President, Hillary Kletcher, met to discuss
ways to improve the viability of the Student Affairs Commission. They agreed on a
concept that would allow for topic-specific task forces to be established on an as
needed basis to deal with student related issues.
On September 23, 2014, the City Council reviewed a staff report regarding this new
concept and directed staff to develop a 28E Agreement with the ISU Student
Government to implement this concept, while still retaining the Student Affairs
Commission language in the City Code. In November 2014, the ISU legal staff
questioned the ability of the Student Government to enter into a 28E Agreement with
the City. Between November 2014 and February 2015 the Student Government worked
with their advisors and City staff to create an agreement with the City that shed the
components of a 28E Agreement. (See Attachment III)
In March 2015, the City Council's Ex Officio member, Lissa Villa, sent an email to Brian
Phillips, who staffs the Student Affairs Commission. Lissa stated, "I am sensing growing
preference from the Senate for One Community as opposed to this proposal. Thank you
for this information. I will see what I can find out when Spring Break is over and students
return to Ames."
In April 2015, Student Government transitioned to new members. Brian met with the
incoming Student Government executives and indicated that the next step would be for
them to explain to the City Council the direction they are interested in heading.
z
CAMPUS AND COMMUNITY COMMISSION:
On February 11, 2016, Sam Schulte and Trevin Ward, President of the Campustown
Action Association, wrote a memo to the Council suggesting that the Student Affairs
Commission be transformed into a new entity to "focus holistically on campus and
community issues" to be known as the Campus and Community Commission. (See
Attachment IV)
Examples that are cited as possible issues to be considered by this body include
overnight parking, security cameras, pedestrian safety, Campustown urban
revitalization criteria, and high density development. They suggest that each year the
City Council, Student Government, Campustown Action Association, and ISU
Administration submit "goals" to this new body for their review.
HOW TO ESTABLISH A CAMPUS AND COMMUNITY COMMISSION:
With the referral to the staff, the City Council inquired how this new body can be
established. There are two options to accomplish this task. One is to pass an ordinance
on three readings creating this body, as was done with the Student Affairs Commission.
The other is to pass a resolution creating this new entity. The latter can be
accomplished at a single City Council meeting, as was the case involving the
Commission on the Arts and the Public Art Commission. As part of adopting this new
entity, a logical additional action would be to approve on three readings an ordinance
abolishing the Student Affairs Commission.
POLICY DIRECTION FROM THE CITY COUNCIL:
It is important that the Council consider the following two policy decisions before the
City Attorney can prepare the necessary ordinance or resolution:
• What should be the charge of the new commission?
• What is the desired membership of the commission?
Charge:
In reviewing the suggested membership and examples of the projects suggested by
Sam and Trevin, it appears that, as proposed, the new body primarily would focus
geographically on the Campustown area. If the Council feels that the new body could or
should be asked to become involved with issues outside of the Campustown area, a
broader charge would be appropriate for the group. This policy decision will impact the
membership of the body.
Membership:
Sam and Trevin have suggested a five- to seven-member committee comprised of
representatives from the ISU Student Government, Campustown Action Association,
ISU Administration, business community, and near-campus neighborhoods.
3
If the Council prefers a charge to the committee that is broader than Campustown, an
alternative membership composition could include two representatives from the Student
Government, one representative from the Campustown Action Association, one
representative from the Main Street Cultural District, two representatives from the ISU
administration, and two representatives from the neighborhood associations. Of course,
the City Council might prefer some composition different from the two approaches
reflected above.
Regardless of the ultimate charge to the committee or its membership, staff
believes it is very important that the issues explored by this group receive the
prior approval of the City Council. Since the new body will be a City commission and
a City employee will provide staff support to this body, it is essential that the group
spend time on projects that are priorities of the City Council. In addition, for some issues
there might be another City commission that more appropriately should handle an issue.
Therefore, going through the City Council for approval of assignments will assure there
will not be confusion as to which commission has jurisdiction over a certain issue. This
is the general rule followed for other commissions of the City.
NEXT STEPS:
Should the City Council wish to move ahead to establish a Campus and Community
Commission, it is important to first give direction regarding the desired charge and
membership of this new body. Secondly, it should be decided if the commission should
be established by ordinance or by resolution. Once these decisions are made, the City
Attorney can be directed to create the appropriate document that establishes this new
body.
4
Attachment I
DIVTS'ION II
CITY CLERK: .
Sec.2.26. CITY CLERK,APPOINTMENT,SUPERVISION, COMPENSATION,REMOVAL.
(1) The City Clerk shall be appointed by the City Manager, said appointment to be effective only upon
confirmation by resolution of the City Council.
(2) The City Clerk shall maintain City records and perform other duties prescribed for the City Clerk by state
or city law and perform such other tasks and duties as are specified from time to time by the City Manager.
(3) The work performance of the City Clerk shall be supervised and evaluated by the City Manager.
(4) The compensation,pay,and employment benefits of the City Clerk shall be determined by the City Manager.
(5) Upon recommendation of the City Manager,the City Clerk shall be subject to removal by the City Council.
[State Law Ref.Iowa Code Sec. 372.13(3)](Ord.No. 3494, Sec. 1, 7-28-98)
(Ord. No. 2508, Sec. 2, 5-20-75)[State Law Ref.Iowa Code Sec. 372.13(6)];[State Law Ref.Iowa Code Sec.
64.24];[State Law Ref.Iowa Code Sec. 400.4];[State Law Ref.Iowa Code Sec. 372.13(5)]
Sec. 2.27. RESERVED
Sec. 2.28. RESERVED
Sec. 2.29. RESERVED
Sec. 2.30. RESERVED
Sec. 2.31. STUDENT AFFAIRS COMMISSION ESTABLISHED.
(1) There is established hereby the Student Affairs Commission for the City of Ames,Iowa. That Commission shall
consist of sixteen members providing representation as follows, with all terms beginning September I" of the year of
appointment:
(1) City Council Student Liaison Member 1 year term
(1) Government of Student Body Representative 1 year term
(1) Inter-Residence Hall Association Designee 1 year term
(1) Greek Community Student Leader
Appointed by the GSB 1 year term
(1) Off-Campus Student Leader
Appointed by the GSB 1 year term
(1) International Student Council Designee 1 year term
(2) Off-Campus Students
Appointed by the GSB 2 year term
(1) Young Professionals Association of
Ames Chamber of Commerce OR Ames Jaycees 2 year term
(1) Campustown Business Owner 2 year term
(1) Rental Property Owner(in Campustown) 1 year term
Sup#2008 -2 2-7 Rev.04-1-08
(3) Neighborhood Association Representatives 2 year term
(1) High School Student Council Designee 1 year term
(1) Ex-Officio Representative from ISU's Office
of Student Affairs Indefinite term
(Ord.No. 3929,10-23-07)
See.2.32. CHARGE.
(1) The mission of the Student Affairs Commission is to provide a public forum to facilitate issues that primarily
or uniquely affect students. It is expected that these interactions will result in improved collaboration between student
and community constituencies.
(2) Subject to City Council request, the Student Affairs Commission will be asked to provide an
opinion/recommendation regarding issues/policies under consideration by the Council that primarily or uniquely affect
students.
From time to time, the Student Affairs Commission might want to provide an opinion/recommendation to the
Council regarding a City issue/policy that primarily or uniquely affects students,but that is not under review by the City
Council. Prior to investing staff and Student Affairs Commission member time to discuss said issues/policies,the Student
Affairs Commission shall first obtain approval from the City Council.
Sec.2.33. MEMBERSHIP SELECTION.
For all positions other than the City Council Student Liaison member,GSB Representative and Appointees,Inter-
Residence Hall Association Designee, International Student Council Designee, and Ames High School Student Council
Designee,the Mayor will appoint representatives with the approval of the City Council.
(Ord.No. 3929,10-23-07)
Sec.2.34 MEETING LOCATION.
Student Affairs Commission meetings will be held in the City Council Chambers at City Hall to facilitate televising
this official body for cable television. However,meetings might be held on the ISU campus or other locations to provide
more convenient access for special public forums.
Sec.2.35. MEETING RULES.
The Student Affairs Commission shall adopt such rules of procedure and conduct for its meetings and other
activities as it shall,from time to time,deem useful and appropriate,within the limits of the charge stated in Section 2.32.
(Ord.No. 3876, 03-07-06)
Sup#2008 -2 2-8 Rev. 04-1-08
Attachment II
mt�mo
To: Mayor and City Council
From: Sawyer Baker, 2012-2013 Ex-officio City Council Member
CC: Brian Phillips, Management Analyst
Alexandria Harvey,2013-2014 Ex-officio City Council Member
Hillary Kletscher,Vice President of GSB
Date: 4/23/2013
Re: State of the Student Affairs Commission: Report&Recommendations
During the January 19,2013 goal setting session of the Ames City Council,it was
suggested as part of the overarching goal of"Strengthen Our Community" and
subsection"Enhance interactions between ISU students and permanent
residents" that members of the Student Affairs Commission be asked for
recommendations to revamp the commission. This topic became relevant as
retention is low,turnover is high, and quorum is difficult to achieve on a
commission comprised of changing student leaders and default members based
off a current position they may hold. It is my strongest recommendation that the
Student Affairs Commission continue as it serves great importance to the city
and students alike;however, I would also recommend the following changes, or
variation of. The subsequent sections are intended to be used to generate
dialogue and report on discussions of reform already had by the Student Affairs
Commission(SAC) on March 12,2013.
Membership
Currently, as per ordinance,the SAC has 16 members (1 ex-officio/non-voting,
15 toward quorum):
(1) City Council Student Liaison Member 1 year term
(1) Government of Student Body President 1 year term
(1) Inter-Residence Hall Association President 1 year term
(1) Greek Community Student Leader 1 year term
(1) Off-Campus Student Leader 1 year term
(1) International Student Council President 1 year term
(2) Off-Campus Students 2 year term
memo
(1) Young Professionals Association of
Ames Chamber of Commerce OR Ames Jaycees 2 year term
(1) Campustown Business Owner 2 year term
(1) Rental Property Owner(in Campustown) 1 year term
(3) Neighborhood Association Representative 2 year term
(1) High School Student Body President 1 year term
(1) Ex-Officio Representative from ISU's Office
of Student Affairs Indefinite term
It was noted that this commission is rather large compared to other city boards
and commissions. However, due to the nature of the SAC,it does need to have a
diverse representation of all invested parties. I proposed the following
composition as a starting point for discussion:
13 members total(2 of which are non-voting, 11 toward quorum)
(1) City Council Student Liaison Member 1 year term
(1) Government of Student Body President(non-voting) 1 year term
(1) Inter-Residence Hall Association President 1 year term
(1) Greek Community Student Leader 1 year term
(1) Off-Campus Student Leader 1 year term
(1) International Student Council President 1 year term
(1) Young Professionals Association of
Ames Chamber of Commerce OR Ames Jaycees 2 year term
(1) Campustown Business Owner 2 year term
(1) Rental Property Owner(in Campustown) 1 year term
(2) Neighborhood Association Representative 2 year term
(1) High School Student Body President 1 year term
(1) Ex-Officio Representative from ISU's Office
of Student Affairs (non-voting) Indefinite term
Italicized:Default office or member acting on behalf of respective group as appointed by
that office.
The rationale behind this composition includes the following:
• There would be a balance of(5) ISU students, (5) Ames Community
Members, (1) Ames High School student, and (2) non-voting members-one
of which was already non-voting and the other of which(GSB President)
already appoints the chair of the commission and therefore would
representing the same organization in their capacities.
• The italicized portion would make quorum easier to achieve as an officer
serving by default through a position he or she holds would be able to
memo
make the conscience decision of whether or not to personally serve on the
commission or appoint someone on his or her behalf.
• It is noted that other members of the community can be brought in for
guidance if circumstances warrant input not currently on the commission.
Membership Appointment
It is essential that appointments are made for vacancies on this commission in a
timely fashion,but when dealing with the calendar year vs. school year
appointments,it is not as efficient as would be desired. It would be the
responsibility to the Government of the Student Body (customarily the Vice
President) to appoint student members who are not"default" members. While
this may continue, a more proactive approach needs to be taken to have positions
filled quickly after a term completion. By extension, the Mayor would still
appoint non-default community members as customary.
Moreover,it should be noted that there should be a formal mechanism in place
for commission members who are regularly absent and how to proceed. With no
formal action steps in place, seats remain"filled" but are"absent" at the same
time. Please see attached SAC Minutes from March 12, 2013 for a more detailed
explanation
General Comments from Outgoing Chair
Because I had the opportunity to sit on the SAC as a member prior to my term
serving as Chair,I have had over 2 years of experience on this commission. The
issues outlined in this memo are not unique to this past year and have occurred
prior. Previously, the SAC would meet at a set time monthly,but quorum was
difficult to achieve. Therefore,polling the entire membership for a common
meeting time was used. While this was initially beneficial, quorum again became
hard to establish. I send along no recommendation on which to proceed with.
Additionally, after reflection and discussion with SAC members,the very nature
of the SAC may need to be reformed. Members feel like a"part" of an
organization when meaningful discussions and tasks are completed. The
establishing ordinance of the SAC states:
"Subject to City Council request,the Student Affairs Commission will be
asked to provide an opinion/recommendation regarding issues/policies
memo
under consideration by the Council that primarily or uniquely affect
students. From time to time,the Student Affairs Commission might want
to provide an opinion/recommendation to the Council regarding a City
issue/policy that primarily or uniquely affects students,but that is not
under review by the City Council. Prior to investing staff and Student
Affairs Commission member time to discuss said issues/policies, the
Student Affairs Commission shall first obtain approval from the City
Council(Section 2.32)."
While it seems that the SAC in the past has generated projects based on
brainstorming and issues members see as important for students and community
members alike, giving the SAC more specific tasks as well as allowance for
generation of other projects may prove beneficial. This will have to be a fine
balance. However, I was pleased to see direct goals/tasks given by the City
Council to the SAC during the goal setting session. Additionally,ideas generated
during the yearly joint meeting of the Government of the Student body and the
City Council will provide starting points for more projects. These would be in
addition to the standing projects the SAC takes part in.
Standing projects of the SAC normally include:
• Campustown Safety Walk
• Review and providing guidance to City Council on Fall Grant
Applications
Meeting location was also discussed at the SAC. It was suggested that the SAC
could have more joint meetings with other community and student organizations
and/or have the location rotate from on-campus to city hall. While there was no
noticeable consensus on this topic,it is worth noting.
Finally,it was my goal to provide a formal recommendation from the SAC to the
City Council on revamping the SAC following the discussions of the March 12,
2013 meeting;however, quorum was not achieved. Therefore,in going forward, I
would establish a strong base membership in order to achieve quorum to make
formal changes, or have the City Council and City Manager's office look into the
issue and make necessary changes as deemed fit. Again,the suggestions outlined
in this memo are only part of a greater variety of alternatives. I wish the Student
Affairs Commission great success in the future and would be willing to provide
more information and insight if requested.
Attachment III
AGREEMENT
ESTABLISHING JOINT TASK FORGES TO INV15STIGATE
STUDENT AND COMMUNITY ISSUES
This Agreement is made by and between the City of Ames, Iowa (a municipal
corporation organized and existing pursuant to the laws of the state of Iowa, hereinafter
referred to as "City"), and the Iowa State University Government of the Student Body(a
student organization representing the students of Iowa State University, hereinafter
referred to as"GSB").
I. PURPOSE
WHEREAS, from time to time, issues arise in City policy and the community
environment that primarily and uniquely affect the student population of Iowa State
University; and
WHEREAS, student-related issues may arise from time to time that likewise affect
Ames residents and others beyond the student community; and
WHEREAS, the parties recognize that when such issues or policies arise, for the ;
benefit of the community as a whole, an open dialogue should occur between students
and residents, and advice from such dialogues should be presented to elected
community and student officials;
IT IS, THEREFORE, the purpose of this Agreement to establish procedures for the
creation of task forces sponsored by the City and the GSB B.to address issues and
policies of mutual interest.
11. NO ENTITY CREATED
No separate legal entity is established by this Agreement.
III.ADMINISTRATION
1. The Mayor of Ames or the GSB President can request that both parties meet to
discuss any issue of mutual interest and determine whether a task force should be
created. If a task force.is determined to be in the interests of both parties, the Mayor
and the GSB President shall identify the charge of that task force, as well as the key
policy questions to be investigated, 3
2. Task forces shall be comprised of representatives from the student population
appointed by the G$S President and members of the Ames community appointed by
the Mayor. Task force membership shall be as large as necessary to address that task `
forte's charge. Each task force shall be chaired by a member selected by mutual
'i
agreement of the GSB President and the Mayor. The ex officr'o City Council Student
Liaison shall assist in coordinating the work of the task forces and shall report the
I progress of the task forces to both the City Council and to the
t-9edyGS13. A member of City staff shall be assigned to each task force by Vhe
City Manager to provide advice and to ensure that task foroe activities comply with the
terms of this Agreement.
3. Each task force may adopt such rules of procedure and conduct for its meetings
and other activities as is shall deem useful and appropriate,within the limits of this
Agreement and its charge. Task force meetings shall be open to the public and shall
conform to the requirements of Chapter 21 of the Code of Iowa (Iowa Open Meetings
Law). Meetings of each task force shall typically be held on the Iowa State University
campus or at City Mall, but meetings may be held in alternative locations to provide
more convenient access for special public forums.
4. Upon completion of its charge, each task force shall submit copies of its final
report to the Ames City Council and the Government of the Student Body Senate, The
Ames City Council andlor the GSB Senate may act on the final report through their
powers according to law. If further Investigation is desired by both the City Council and
the GSB Senate, the task force shall reconvene and shall submit an addendum to the
report. If no further questions remain, the task force-shall dissolve.
5. By mutual agreement of the Mayor and GSB President, a task force may be
dissolved prior to completing its charge, or its charge may be modified, or its
membership may be increased, reduced, or otherwise modified.
IV. DURATION OF THE AGREEMENT
This Agreement shall be effective for a term of one year from its effective date. It is
the Intent of the parties to determine, prior to termination of this Agreement, whether the
duration of this Agreement should be extended.
V. TERMINATION
This Agreement may be terminated at any time and for any reason by either party
upon �610i l-'60c ,isi)to the other. Upon termination, any task forces created under#his
Agreement shall dissolve and each shall convey to the GSB Senate and the City
Council any task farce materials created as of the date of dissolution.
VI. EFFECTIVE DATE
This Agreement shall be effective upon the date both signatures have been affixed
to this document.
IN WITNESS WHEREOF, the parties have caused this agreement to be executed as
of the dates set forth below.
CITY OF AMES, IOWA IOWA STATE UNIVERSITY
GOVERNMENT OF THE STUDENT BODY
By - 9y -
Ann H. Campbell, Mayor Hillary Kletscher, President
Attest Attest
City Clerk Office Manager
Date Date
Attachment IV
February 11,2016
Dear Mayor Campbell and City Council,
Recently, a number of issues pertaining to students and the larger Ames community have come up for
discussion.These include:
1. Overnight parking
2. Security cameras
3.Pedestrian safety
4. Campustown urban revitalization criteria
5.High density development
We,the Iowa State University Student Government(ISU SG)and Campustown Action Association
(CAA),believe City Council would benefit from a broad,unified voice on these issues.
The dormant Student Affairs Commission(SAC)was conceived to provide perspectives on issues
pertaining to students. We propose reconfiguring this commission to focus holistically on campus and
community issues. This commission,to be known as the Campus and Community Board(CCB),will
create relationships and a foundation ready to tackle challenges and opportunities we have yet to discover.
Recent discussions about overnight parking in Campustown highlight the need for the CCB. Though ISU
SG and CAA met to discuss potential solutions to overnight weekend parking,progress was slow. We
came to the table with very different opinions, and our means of communicating with City Council via
separate letters was ineffective.The CCB would have facilitated quicker and more efficient discussion,
and City Council would have received much clearer direction.
The difficulty of filling SAC positions has often been cited as a primary reason to leave this commission
inactive, so we suggest that the CCB be comprised of fewer representatives from broader constituencies,
perhaps 5 to 7 members rather than 15.This would include one or two representatives from ISU SG,
CAA,ISU,members of the business community, and residents of near-campus neighborhoods.We offer
to enthusiastically help in recruiting representatives to fill these positions.We know that many in the
community care about these issues, and we have developed and maintained relationships with them.
Further, since another shortcoming of the SAC seems to have been the lack of issues requiring attention at
each meeting, we ask that City Council,ISU SG,and CAA submit goals to the CCB yearly to ensure an
active and engaged commission.
In the past two years, intergovernmental discussions have focused on a 28E agreement between the City
of Ames and ISU SG,which would permit the Mayor and ISU SG President to establish task forces.We
believe that the CCB will be able to more rapidly and continuously offer feedback as needed. We envision
that the CCB could initiate task forces if necessary,but that this should be reserved for issues of
considerable magnitude or that will take time to address properly.
With the increase in ISU student enrollment and the dynamism this brings,we believe the time to jump-
start the CCB is now. We urge City Council to reconfigure the SAC to establish the new Campus and
Community Board in order to nimbly navigate issues germane to the ISU campus and Ames community.
Sincerely, I
Sam Schulte Trevin and
Ex-Officio,Ames City Council President, CAA Board of Directors
CITY OF NEWARK DELAWARE
Town and Gown Committee Responsibilities
AUTHORITY:Newark City Code,Chapter 2,Administration,Article XIV, Section 2-165 to 2-167. (Amended
8/8/05)
MEMBERSHIP:Mayor and 18 members, one member each from the following organizations:
• A representative from the University of Delaware Board of Trustees.
• A representative from the University of Delaware's Administration.
• Two representatives from the University of Delaware's Division of Student Life.
• A representative from the University of Delaware Faculty.
• A representative from the University of Delaware's Public Safety.
• A representative from the University of Delaware's Student Government.
• A representative from the University of Delaware's Interfraternity or Panhellenic Councils.
• A representative from the University of Delaware student who rents housing off campus but who resides in
the city.
• A University of Delaware graduate student who resides in the city.
• A representative from the City Manager's Office.
• A representative from the Newark Police Department.
• Two Newark residents owning and occupying homes in the city.
• An owner of rental property in the city.
• A businessperson affiliated with the Downtown Newark Partnership&who is conducting business in the
Central Business District.
• A representative of a Newark Community organization.
• An individual not enrolled at the University of Delaware&who resides in a rental property in the city.
• A chairperson selected by the membership and shall preside over all meetings.
APPOINTMENT:By Mayor with consent of Council;appointments to be made the first Council meeting in August.
TERM: Three years,at which time City Council shall review the activities of the committee in terms of the purpose
and duties established to ascertain whether the committee should continue for an additional three years. If Council
renews the committee,a subsequent review of the committee's activities shall occur three years following the
reestablishment of the committee, and every three years thereafter.
PAY:None.
RESTRAINTS:None.
BOARD REPORT
REQUIREMENTS:None.
FUNCTIONS: To advise Council on matters concerning the relationship between the City of Newark and the
University of Delaware. In carrying out its duties,the committee will consider and promote the following:
Efforts to facilitate communication and productive dialog among residents, students,landlords,city government
officials,University administration,business owners,community organizations and all other interested
parties. Efforts focused on the development and implementation of programs and policies to address community
concerns,particularly initiatives and programs which would strengthen interaction and respect among student
residents and non-student residents sharing local neighborhoods;and other programs,projects and tasks consistent
with the purpose of the committee. The committee is authorized, on an ad hoc basis,to enlist the aid of those
interested stakeholders who are not formal members of the committee for the purpose of seeking additional input,
opinion, and assistance in carryout out its duties.Programs and policies to limit the impact of off-campus student
housing on non-student residents;Programs and policies to improve the relations between City residents and the
University community; Other projects and tasks consistent with the purpose of the committee.
MEETINGS: Shall hold meetings a minimum of four times a year;if necessary,the committee may schedule
additional meetings.
City of Fayetteville, Arkansas�' = -
Town Gown Advisory,Committee.
Description - - - --- - - -- — --
The Town:and Gown Advisor Com '
y mittee was,created by Ordinance 5511 on July 3, 2012. On
;February 5, 2013,Ordinance 5564 was passedi to amend the structure of the.City and University_`
appointments.._
.This Committee shall be a forum-for collaboration between the City of Fayetteville and'the
R
University ofA-rkansas`on mutually,'relevant issues including;=but not limited to, campus
,expansions; then ie ' ' r student housing both on and_:off campus,-and,,parking and noise in the
areas adjacent to,or,nearby:the campus; _
'The Committee_°s empowered only to advise an'd,make recommendations on a penod'ic basis to E
_both the City Council and the University of Arkansas on such issues, andao,adopt rules:for the _€
;conduct of its own business; _
5.
,Terms
,Members appointed by the City Council shall serve a_2-year term Members appointed';by the
Mayor, with the exception of fhe City'Council rriember.appomted bythe Mayor; shall serve af==the_{
pleasure;of the Mayo`i. Me` m ers'appoinited,from the Unroers ty,of Arkansas shall serV'e for-such f
'period as t" y Y - F
o be deterrriined b thoUniversit
i
The-committee-is comprised of tweet -one votin''` members as follows r
;•a One City Council member ap;poinfe,d'by the Mayor T -
Oneresident of Ward 1:appointed by the City Council' ,,,o;
One resident of-V1lard 2 appointedfbythe-City Council- E
One resident of._W_ 3,appointed by the-City Council
• One resident of Ward 4.appo_nted by the City Council
One member shall be a business owner in the-C'ity or a.representative of _C'ity development
community.appointed by the City".Council
• One member. shall be.a University ofr Arkansas studeunt living in the_City appointed by`the City
Council
Seven members shal[b'e City=staff appointed by the.;Maayor
Seven membersshall-be representatives.from tl1, University Of•Arkansas;to be selected by the
Chancellor or_the_Chancellor's des'
'Appointment
City of Fayetteville vacancies.are filled_b -a ointment_from`the ouernm 1„bod, ,of the Cit i
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