HomeMy WebLinkAboutA002 - Staff Report dated February 14, 2017 ITEM # 31
DATE: 2-14-17
Staff Report
FOLLOW-UP REGARDING SIDEWALK CAFE
REQUIREMENTS, ALCOHOL SERVICE
February 14, 2017
BACKGROUND:
At the September 20, 2016, City Council meeting, City staff presented a list of proposed
changes to the Sidewalk Cafe ordinance. These changes originated from a letter sent by
Campustown Action Association (CAA) to the City Council in 2012. A draft ordinance
change was prepared to implement both CAA's requested changes and modifications
proposed by City staff. At the September 20, 2016, meeting, the City Council raised
several issues related to Sidewalk Cafes; those issues and staff's responses to them are
indicated below:
1. Ensure that umbrellas can be made of fabric.
City staff has modified the draft ordinance to clarify that fabric umbrellas are
acceptable.
2. .How can we ensure that sidewalk cafe components won't be made from
inappropriate materials (e.g., umbrella weights made from five-gallon
buckets of concrete)? `'
Staff has modified the section of the proposed Code revision to require sidewalk
cafe components to be made of "commercial quality materials marketed for the
use(s) in which they are employed in the sidewalk cafe."
3. Since the City Council has modified new development standards to require
the installation of five-foot sidewalks, do sidewalk cafes need to ensure five
feet of clear space, or is four feet acceptable?
The 2010 ADA Accessibility Guidelines provide for a minimum accessible route
width of four feet, with a five-foot passing space at least every 200 feet. This 200-
foot length is far greater than that of any existing sidewalk cafe. The proposed
and current Sidewalk Cafe Codes call for a four-foot clear space. If the City
Council is concerned about meeting the five-foot-every-200-feet requirement, City
staff feels this could be addressed on a case-by-case basis.
If the City Council fundamentally feels that five feet of sidewalk space should be
the minimum standard in all locations where possible, it could direct staff to
increase the required clear space to five feet. It should also be noted that under
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both the existing and proposed Sidewalk Cafe Codes, a sidewalk cafe may not
occupy more than 50% of the width of the sidewalk (e.g., for a 10-foot sidewalk,
the maximum sidewalk cafe space is five feet, leaving a five-foot path for
pedestrian travel).
4. What requirements exist in other communities to bring in sidewalk cafe
elements at the end of each day?
The current Municipal Code requires Sidewalk Cafe components to be stored
indoors at any time when the cafe is not in operation. A summary of comparable
cities' requirements is below:
REMOVE =P rr NOTES
.CITY DAILY
Within 30 minutes of closing each night, all elements
must either: 1) be removed, or 2) orderly secured by
Cedar Falls, IA Varies means of chains and locks or other secure means in a
way that prevents their use to cause damage to persons
or property. Secured elements must be arranged so they
do not obstruct snow removal or other maintenance.
There is a distinction between permanent sidewalk cafes,
Cedar Rapids, IA Varies which are not required to remove their furnishings, and
temporary sidewalk cafes, which are required to remove
their furnishings each night.
Any sidewalk cafe serving alcohol must have a 36"
wrought iron or similar fence. Sidewalk cafes not serving
Des Moines, IA Varies alcohol may have a similar enclosure. Furniture can be
left within that enclosure overnight. If no enclosure is
present, any sidewalk cafe furniture must be taken in
each night.
Dubuque, IA Any tables, chairs, etc., shall be secured within the
sidewalk cafe area at the end of the day's operation so
No they are unusable and do not block emergency exits from
Iowa City, IA any building.
Tables, chairs, etc. may be stored upon the City sidewalk
overnight for an additional fee of $200 per year (in
Evanston, IL Yes, unless addition to standard sidewalk cafe permit fee of $200).
fee paid There are no specific requirements to secure or lock
down those items. The Permit Office indicates most
businesses bring items in each night.
Lawrence, KS Sidewalk cafes are required to have a fenced enclosure.
No Tables and chairs are not required to be removed from
the enclosure or locked up, although many businesses do
Manhattan, KS lock them up.
It appears a variety of approaches are taken with respect to the daily removal of
sidewalk cafe furniture. In several of the communities where removal is not
required, the sidewalk cafe barriers are also required to be more substantial and
in some instances are secured to the pavement, providing a more secure
enclosure against tampering with sidewalk cafe furniture.
City staff's interest in this provision is to prevent sidewalk cafe furnishings from
becoming an attractive nuisance. Removal of the furniture nightly resolves this
concern. However, City staff is comfortable with a requirement to secure
furnishings with locks and chains or cables. In this case, City staff would request
information on the permit application regarding the method of securing the
furnishings.
5. How can the City ensure that any parklet used for a sidewalk cafe could be
removed quickly if necessary?
The application process for a parklet has not yet been defined. However, one of
the criteria for an application could be for the applicant to describe how he/she
would remove the parklet in a timely manner if required to do so.
6. What are methods through which alcohol service could be allowed at the
sidewalk cafe of an establishment that does not qualify as a "restaurant"
under Municipal Code?
The City Council's original direction to City staff was to "provide ways in which
alcohol service at sidewalk cafes could be made a safe initial effort." City staff
responded by proposing that alcohol service at sidewalk cafes only be allowed at
establishments that allow minors on the premises under Section 17.16 of
Municipal Code. As currently written, Section 17.16 distinguishes between
establishments whose sales of alcohol are less than 50% of their total sales,
which are permitted to have minors on the premises (restaurants), and those
whose sales of alcohol are greater than 50%, which may not have minors on the
premises (bars).
If the City Council wishes to allow alcohol service at the sidewalk cafes of some
establishments that are considered bars, but not at all of them, the question is
how to distinguish between establishments in a manner that is not arbitrary.
Options to address this include:
a) City Council Granted Exception
A business that does not meet the "restaurant" criteria, but wishes to
provide sidewalk cafe service, could submit a request for an exception
allowing the service of alcohol. The City Council would receive a staff
report indicating the establishment's alcohol compliance history and the
measures proposed to control the service of alcohol. The City Council
would then decide whether to allow an exception for that establishment to
serve alcohol at its sidewalk cafe.
This option could be coupled with the ability for the City Council to impose
additional conditions on a case-by-case basis to ensure safety. As with
any sidewalk cafe, the City Manager could revoke the establishment's
sidewalk cafe permit if the business is non-compliant or if a safety issue is
created.
b) Allow with Increased Safety Standards
The Municipal Code could be modified to automatically allow for alcohol
service at establishments that are considered "bars" if they meet additional
safety criteria. These could include the use of substantial fencing instead
of standard barrier materials (as is required in Des Moines, Lawrence, and
Manhattan), a greater staffing requirement, earlier service cut-off times, a
prohibition on liquor.consumption, or other requirements.
This option would apply a blanket standard for any "bar" that wishes to
serve alcohol at a sidewalk cafe. The challenge lies in determining what
standard would achieve the appropriate balance between hospitality and
safety, especially since both the City and potential proprietors have little to
no experience with alcohol service in a sidewalk cafe setting. City staff
would need direction from the City Council regarding what additional
restrictions should be imposed.
c) Prohibit Sidewalk Cafe Alcohol Service at Bars; Revisit in One Year
Under this option, the proposed ordinance would remain as-drafted, with
only restaurants being allowed to serve alcohol at a sidewalk cafe. After
one year of experience with this new system, City staff would return this
discussion to the City Council to consider options for allowing alcohol
service at sidewalk cafes attached to bars.
Providing alcohol at sidewalk cafes is something with which the City has
no experience. Limiting alcohol service to restaurants for a period of time
allows both the establishments and City staff to gain familiarity with the
operation of the new sidewalk cafe ordinance. This would allow for fine-
tuning of the ordinance if necessary, before expanding the service of
alcohol at sidewalk cafes to bars.
NEXT STEPS:
The City Council may choose to provide specific direction regarding the items indicated
above, or additional issues related to sidewalk cafes. Once this final direction has
been received, it would be appropriate for the City Council to direct staff to
prepare an ordinance modifying the Sidewalk Cafe Code with these changes. This
ordinance would be then returned to the City Council for a hearing and three readings. It
is City staff's intent to complete the ordinance change in time for the start of the
Sidewalk Cafe season, which begins in April.
In order to refresh your memory regarding other issues related to a possible cafe
ordinance that were presented to the Council last September, a copy of the power
point slides is attached for your review.
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® 2012: Request from CAA
o Allow wait service at tables
o Do not require barriers
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o Allow alcoholic beverage service
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® City staff proposed additional modifications to Code
® City Council discussions in November 2012, May 2014
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® Consultation with CAA, MSCD during process
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® Proposed Revision: Attached or offset cafes allowed
® Must maintain four-foot clear path for pedestrians
® Use of parklets allowed for offset cafes
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® Proposed Revision: Accessory devices allowed
® Air conditioners, fans permitted
® Heaters permitted if approved by Fire Inspector
o Noisemaking devices permitted if in compliance with Noise Ordinance
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® Proposed Revision: Furniture and delineators may not be made of
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® Per CANs request
® Staff proposes exception to allow furniture made of HDPE, which is similar in
durability to wood but does not rot (it is used to make some park benches)
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® Proposed Revision: Table service is permitted
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® Tables must be bused promptly to keep waste materials from blowing away
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® Soiled tableware may not be kept in an outdoor busing station (consistent
with current Code)
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Proposed Revision: Appeals process for revocation or denial of a
permit mirrors Vending License process
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• 20 days for licensee to appeal to City Council
® License can be temporarily revoked for public safety purposes, failure to
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® Proposed Revision: Barriers at least 42 inches in height to separate
patrons from pedestrian area or street.
Acceptable materials: ropes, chains, planters, fencing, other sturdy materials
® Barriers required in comparable communities
• Important to contain sidewalk cafe and keep clear path of travel
® Alcohol service — Must take place within a defined "premises '
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a Proposed Revision: Alcohol permitted if safety requirements are met
® City Council directed staff to work to make alcohol service a safe initial effort
® Restrictions (only for sidewalk cafes where alcohol is served) include:
• Allowing alcohol service only at "restaurants" as defined by the City's 50/50 alcohol
ordinance. Prohibits minors from being on the premises where 50% or more of the
business' sales are alcohol.
® Prohibiting consumption of outside food and beverage
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® Limiting number of patrons allowed to the number of chairs or fire code limit, whichever
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® Prohibiting alcohol service in sidewalk cafes after 10:00 p.m.
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® Requiring staff supervision of the sidewalk cafe
® If at an "offset" sidewalk cafe, prohibiting patrons from loitering with alcohol between the
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o Intent is that alcohol service is incidental to the dining experience. Not
intended to extend bars onto the sidewalk.
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Sidewalk cafe season April 1 — October 31
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® Code revision will be presented to City Council
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