HomeMy WebLinkAboutA004 - Council Action Form dated September 8, 2015 ITEM #: 44
DATE: 09-08-15
COUNCIL ACTION FORM
SUBJECT: REZONE FROM PLANNED INDUSTRIAL (PI) TO RESEARCH PARK
INNOVATION DISTRICT (RI) WITH A MASTER PLAN FOR
PROPERTIES IN THE ISU RESEARCH PARK PHASE III SUBDIVISION
BACKGROUND::
The Iowa State University Research Park, represented by Nathan Easter, is requesting
rezoning of land in the ISU Research Park Phase III from Planned Industrial (PI) to
Research Park Innovation District (RI), with a Master Plan, (see Attachment A —
Location Map. The RI zoning district is new zoning district specifically tailored to the
needs of the Research Park and its Phase III expansion area. The applicant has
provided a Master Plan to accompany the rezoning request that outlines the Hub
Activity areas for potential commercial uses, the open space areas, and the industrial
employment areas.
The subject properties proposed for rezoning with a Master Plan (Attachment D) include
a total of 187.93 acres. The Master Plan includes approximately 26 acres of
commercial, 83 acres of industrial, and 55 acres of open space. The site is bounded by
University Boulevard on the west and South Riverside Drive on the east, with Worle
Creek on the north and the Ames corporate limits on the south. The properties are
currently vacant, but are planned for a combination of commercial and industrial
development. The Land Use Policy Plan Future Land Use Map designates use of the
land as Planned Industrial. RI zoning is consistent with the Planned Industrial
designation.
The Planning and Zoning Commission reviewed the request for rezoning on August 19,
2015. The Commission reviewed the master plan and inquired about the use of the 2-
acre parcel along University that is disconnected from the remaining Hub Area. This
was explained as a potential commercial development site by the applicant and was an
area shown for development in Research Park's development agreement. The
Commission voted 5-0 to recommend approval.
ALTERNATIVES:
1. The City Council can approve on first reading an ordinance rezoning the subject
properties from Planned Industrial (PI) to Research Park Innovation District (RI), and
to approve a resolution accepting the Master Plan.
2. The City Council can deny the Master Plan and request for rezoning of the subject
properties from Planned Industrial (PI) to Research Park Innovation District (RI), if
the Commission finds that the City's regulations and policies are not met.
3. The City Council can defer action on this request and refer it back to City staff and/or
the applicant for additional information.
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CITY MANAGER'S RECOMMENDATION:
The Research Park Innovation District (RI) is tailored to the specific needs and vision for the
ISU Research Park Expansion Area (Phase III). The general approach to development
standards and uses for this new district is a departure from the traditional Ames industrial
zoning, but is necessary to help reach a goal of a modern multi-service environment for
office and R&D uses. The Master Plan provides some flexibility in siting supportive
commercial uses in combination with industrial and employment uses.
Based on the analysis in the attached addendum, the City Manager recommends that
the City Council act in accordance with Alternative #1, which is to approve on
first reading an ordinance rezoning the subject properties from Planned Industrial
(PI) to Research Park Innovation District (RI), and to approve a resolution
accepting the Master Plan.
2
ADDENDUM
REZONING BACKGROUND:
Research Park Innovation District (RI). The RI district supports the integrated
commercial service and concentrated employment area to:
(a) Allow for mixing of use and interaction of people to foster a collaborative
environment;
(b) Create a node of activity and commercial services for the district;
(c) Design development to promote the new innovation district by integrating multi-
modal transportation facilities, intensification of land use, and a wide range of
office and research uses; and
(d) Promote a high level of architectural and site design features that signify the
commitment to innovation and investment through architecture with visual
interest and unique identity, site design incorporating stewardship of natural
resources, district layout and development supporting the pedestrian
environment, and green building techniques demonstrating the commitment to
sustainability.
Permitted uses include:
• Residential —
o Short-term Lodgings
• Office Uses
• Trade Uses
o Retail Sales and Services — General — Located within Hub Activity Area
o Restaurant — Located within Hub Activity Area — no drive throughs
o Recreation Trade —Within Hub Activity Area
• Industrial Uses
o Research and Development Facilities and Laboratories
o Manufacturing and Processing — all uses except concrete batching and
asphalt mixing; lumber and wood products manufacturing; manufactured
homes and prefabricated structures manufacturing; printing and
publishing; and rock crushing and screening
• Institutional Uses
o Public Facilities and Services
o Parks and Open Areas (as designated in a Master Plan)
• Transportation, Communications and Utility Uses
o Passenger Terminals
o Basic Utilities — outside of Hub Activity Area
o Commercial Parking
o Personal Wireless Communication Facilities
o Radio and TV Broadcast Facilities
o Rail Line and Utility Corridors
• Miscellaneous Uses
o Child Day Care Facilities
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Most of uses are allowed by right with Minor Site Development Plan and Use Analysis
Report approval by staff. Staff will also review projects for consistency with Design
Guidelines specified for Site Design, Landscape Design, and Architectural Design.
Existing Land Use Policy Plan. The LUPP designation of this portion of the ISU
Research Park is Planned Industrial (PI).
The LUPP also has a number of policy statements regarding the amount of commercial
land and development impacts on the environment. These are found in Attachment E—
Land Use Policy Plan (2011) [Excerpts], and are summarized below.
• Additional land for commercial development is needed to accommodate the
projected population in 2030.
• Ames seeks further private investment.
• Ames supports infill development where there is existing capacity.
• Development should not impact airport operations with incompatible uses.
• The economic base should be diverse and sustainable.
Master Plan. The Master Plan for the proposed rezoning is attached, (see Attachment
D — Master Plan). "Hub Activity Area" uses may only be allowed for properties that are
consistent with a City Council approved Master Plan accompanying a rezoning request.
A Hub Activity Area means an area of concentrated commercial uses providing support
services intended primarily to provide service and retail uses supportive of the
surrounding businesses and their employees.
The proposed Master Plan designates three types of areas, including: the Hub Activity
Area, Public Space, and Research Industrial areas. The public spaces will
accommodate open space areas, environmentally-sensitive areas, and storm water
management. The Hub Activity Areas will serve as locations for commercial uses to
support the ISU Research Park, and the Research Industrial Areas are building sites for
Research and Development Facilities typical of the ISU Research Park. When
reviewing the Master Plan, there are two disconnected areas shown as Hub Activity
Area. The one area is approximately 2 acres along University Boulevard and the other
is approximately 24 acres of area at the intersection of University and the new street,
Collaboration Place. Staff believes that the 2 acres is appropriate for either an
industrial use or as a commercial site subject to the Hub standards.
Development of the site may occur as either RI industrial or as Hub Commercial.
The 2 acre area will be connected to the park with the planned trail system.
Notably, development in the Hub Activity Area has different zoning standards
than the regular industrial area of the Research Park. Among other things, the
Hub Area includes allowances for off-site parking, minimum 2-story building
heights, and prohibiting parking between the building and the street.
Previous and Existing Zoning. The site was annexed into the City of Ames in
September, 2013. On December 6, 2014, the City Council approved rezoning on the
Phase III portion of the ISU Research Park from Agricultural (A) to Planned Industrial
(PI).
4
Existing Uses of Land. The site is currently vacant. Construction has begun on new
utility and roadway improvements. The "Hub Building" has also started construction.
Environmentally Sensitive Area and Floodplain. A portion of the land in the
proposed Master Plan and rezoning lies within the Environmentally Sensitive Overlay
Area of the Land Use Policy Plan, and is designated as flood plain. This land has been
accounted for within the Phase III subdivision as public open space, where development
of buildings is not planned.
Infrastructure. Public utilities are being installed in University Boulevard to serve the
subject property and will be available to all lots in the Phase III subdivision.
Access. The subject properties have frontage along both University Boulevard and
South Riverside Drive. Two roundabouts are under construction to serve the Phase III
portion of the ISU Research Park.
Applicant's Narrative. The applicant has provided an explanation of the reasons for
the rezoning, (see Attachment E — Applicant's Narrative). The applicant requests the
change in order to develop this site as a combination of industrial and commercial land
use with two sites identified for "Hub Activity Areas."
Findings of Fact. Based upon an analysis of the proposed rezoning and laws pertinent
to the applicant's request, staff makes the following findings of fact:
1. Ames Municipal Code Section 29.1507(2) allows owners of 50 percent or more of
the area of the lots in any district desired for rezoning to file an application
requesting that the City Council rezone the property. The owner of this single parcel
has requested the rezoning.
2. The subject is within the Planned Industrial designation on the Land Use Policy Plan
(LUPP) Future Land Use Map.
3. The major arterial designation of University Boulevard can support anticipated traffic
from RI development.
4. The RI zoning designation allows the proposed development of an industrial land
use, as well as commercial uses, on the subject properties.
5. Infrastructure is available to this site. The owner will need to obtain any necessary
easements for service line connections to the site.
Public Notice. Notice was mailed to property owners within 200 feet of the subject site.
As of this writing, no comments have been received.
Conclusions. Based upon the analysis in this report, staff concludes that the proposed
rezoning of the subject properties is consistent with the Goals and Objectives of the City
of Ames Land Use Policy Plan and imposes no additional costs or need for services.
5
ATTACHMENT A: LOCATION MAP
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ISU Research Park
6
ATTACHMENT B: LUPP FUTURE LAND USE MAP
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7
ATTACHMENT C: EXISTING ZONING
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ATTACHMENT C: PROPOSED ZONING
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9
ATTACHMENT D: MASTER PLAN
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10
ATTACHMENT E: LAND USE POLICY PLAN (2011) [EXCERPTS]
Chapter One, Growth Determinants:
Land Use Projections. There are currently 15,677 acres of land within the City limits,
an increase from 1999 when there were 13,727 acres. A previous study estimated there
are approximately 240 net developable acres remaining in the City for residential
development. This can accommodate housing for about 3,000 persons. This is insufficient
to meet any but the lowest population projections for Ames within the current City limits.
Commercial. It is estimated that an additional 64 to 385 acres of land will be needed to
accommodate the commercial needs to serve the projected population in 2030. This
assumes that the current ratio of commercial acreage per capita is to be maintained in the
future.
Industrial. An additional 56 to 327 acres will be needed to accommodate the industrial
needs to support a population predicted between the low and high estimates in 2030.
This projection assumes that the current ratio of industrial acreage per capita is to be
maintained in the future.
Chapter One, Goals for a New Vision:
Goal No. 1. Recognizing that additional population and economic growth is lik ly, it is
the goal of Ames to plan for and manage growth within the context of the community's
capacity and preferences. It is the further goal of the community to manage its E rowth so
that it is more sustainable, predictable and assures quality of life.
I.A. Ames seeks to diversify the economy and create a more regional
employment and market base. While continuing to support its existing
economic activities, the community seeks to broaden the range o private
and public investment.
Goal No. 2. In preparing for the target population and employment growth, it is the goal
of Ames to assure the adequate provision and availability of developable land. It is the
further goal of the community to guide the character, location, and compatibility of
growth with the area's natural resources and rural areas.
2.1). Ames seeks a development process that achieves greater consery ition of
natural resources and compatibility between development and the
environment.
Goal No. 5. It is the goal of Ames to establish a cost-effective and efficient gro h
pattern for development in new areas and in a limited number of existing areas f or
intensification.
5.C. Ames seeks the continuance of development in emerging and inf 11 areas
where there is existing public infrastructure and where capacity permits.
11
Goal No. 7. It is the goal of Ames to provide greater mobility through more efficient use
of personal automobiles and enhanced availability of an integrated system including
alternative modes of transportation.
7.E. Ames seeks a development pattern that protects and supports the airport
and its flight approach zones.
Goal No. 9. It is the goal of Ames to promote expansion and diversification of the
economy in creating a base that is more self-sufficient and that is more sustainable with
regard to the environment.
9.A. Ames seeks more diversified regional employment opportunities nvolving
technology-related services and production, office centers and retail
centers.
9.C. Ames seeks to expand its research and technology development through
greater private, public and university coordination and cooperatio .
Chapter Two, Land Use:
Commercial. An additional 75-400 acres should be allocated for future commer ial uses.
Included are approximately 15-70 acres for convenience/neighborhood-scale activities,
30-160 acres for community-scale activities and 40-180 acres for regional-scale
activities.
Industrial. An additional 55-325 acres should be allocated for future industrial ses.
Included are approximately 45-240 acres for planned industrial involving indust ial park-
type settings, plus 14-85 acres for general industrial involving non-park settings
12
�
ATTACHMENT E: APPLICANT's NARRATIVE
Building 4,Suite 4050
2711 South Loop Drive
Ames,IA. 50010
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REZONING APPLICATION
The following g
,text is intended to supplement the Rezonin Application packet as required.
I. Current Zoning. Planned Industrial (PI)
2. Proposed Zoning. Research and Innovation(RI)
3. Proposed Use. Allowed uses as described in the RI zone requirements. The first
building is intended to house ISU Research Park staff and other office/meeting spa�e uses
associated with lSO and the Research Park,
4. Reasons for Requesting requesting rezoning in order to continue to
create a research innovation zone for the Research Park area. The rezoning request
matches what is set forth in the Land Use Policy Plan(LUPP) and the Ames Urban
Fringe Plan.
-. Consistency -- this rezoning with the Land Use Policy'--_' Because this area was
not within the City Limits at the time of the LUPP's inception,this property is not
included in the LUPP maps. However, we are still able to meet and exceed several goals
In addition to the LUPP, this request is also consistent with the Ames Urban Fringe Plan.
This plan forecast the expansion of the research park, according to the text taken fr(ni the
plan here:
Industrial ReservelResearch Park (IRRP)
The Industrial R a-vervelResearch Park area provides,f6r./uture cvpansion oj'uses similar
,y companie.. that are sit ported by
proximity to Iowa State Universd4l, within a planned development setting. There is land
availablefor this use within the a4jacent Planned Industrial portion o the Urban Service
Area, but demand,lbr this land use is d�fficulf to predict accurately. This Industrial
ReservelResearch Park designation provides additional expansion area.16r this use
JRRP Policy 1:Locate this land use designation adjacent to areas within the III-ban
Service Area land use class�flcalion that are designatedjbr expansion of the 1SU
Research Park.
IRRP Policy 2:Agricultural uses arc,compatible with this designation.
� research park subdivision development approval, require"° amendment° ^° the
ATTACHMENT E: REZONING PLAT
RECEIVED
CITY OF ANIES,?0WA
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R. BRADLEY STUM80 P.O. BOX 166A AMES, IOWA 50010 515-233-3689
REZONING PLAT
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Survey O0e0r='1O0 -Area to De Rezoned:
Part of the Southwest Ouaf`Ler of Section 15, and part of tnr Norm Na7f of Section 22, all ]n Townahlp 63 Norm, Range 24
Meat Of the 5th P.N., SCOTyy County. ZOwa, ali together peing ocacr lbe0 ea follow": 6syl"In, at the W thmeat Garner Of
said Section 22: thence N00.04'27 E. 149.78 feat alongg the West line of said Section 1'$ thence n.- 'S9'E, 713.46 feet:
thence NO3'04'35'E. 414.92 .aep thence SIS 45'S5'E, 385.94 feet; thence S00'3138'N, 49.93 feet; Yhance S89'U V7'E,
296.t52 Pest: thence N56'46'25'E, 622.i5 feet; thence N89_5 Ig E, 5}2.38 feet to the Eaat line of the S.utnweet quarter of
said Sacilon 15i thence S00'}0'26'M. 843,31 feet to the North 9uarter Garner of gala Section 2. thence S00'19'19'E, 241.41
,.at
along
trte Met line of the Northwest Ovarter at sa 7a section 22 to the Northeast Corner of an -6-11 tract 96 cribed
fast,
In a(N11t Claim Dead recorded at Inst. No. 94-05359: chance followlrlg tna tlo0noarY of eafd tract S$9'36'f1 W. U}.�teat'
thence 300'i9'27'E. 272.09 feet: thence Na9'35'28'E. 411,95 feet to he Southeast Garner of said tract; thence S00'19'39'E,
793.23 teat to the Soutnaaat Corner at the NOrtheast Quarter of the Northwest Ouarter of aid Section 22 thence d Sect'22'E.
1306.ti3 .at
to the Center of geld Section 22; thence N99'S2'24'M, 2644.20 feet to the West Ouarter Corner of said Section 22;
{hence M00 23'12'M, 1319.09 feet to the South•...Corner of thecon NNorthwest artaaLnaoof the Northwest Quarter of said Section
22;
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GRAPHIC SCALE 1"-400'
0 AOO 800 1200
Certification: I tier epy certify that this land surveying efpt.EY St
-rt f�,,{1�^ ! r� /� document was prepared and the related SUPYey Mork was pert OrmeO Qy` U
5TUMW 4 Ah55061ATE5 du]yy l me icensed Laand SurveyOrrunder the Is" of the State Ond that I fm10.8, Q' LSO
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DO NOT WRITE IN THE SPACE ABOVE THIS LINE,RESERVED FOR RECORDER
Prepared by:Judy K.Parks,Ames City Attorney,515 Clark Avenue,Ames,IA 50010 Phone:515-239-5146
Return to:Ames City Clerk,P.O.Box 811,Ames,IA 50010 Phone:515-239-5105
ORDINANCE NO.
AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE
CITY OF AMES,IOWA,AS PROVIDED FOR IN SECTION 29.301 OF THE
MUNICIPAL CODE OF THE CITY OF AMES,IOWA,BY CHANGING THE
BOUNDARIES OF THE DISTRICTS ESTABLISHED AND SHOWN ON
SAID MAP AS PROVIDED IN SECTION 29.1507 OF THE MUNICIPAL
CODE OF THE CITY OF AMES,IOWA;REPEALING ALL ORDINANCES
AND PARTS OF ORDINANCES IN CONFLICT HEREWITH AND
ESTABLISHING AN EFFECTIVE DATE
BE IT HEREBY ORDAINED by the City Council of the City of Ames, Iowa;
Section 1: The Official Zoning Map of the City of Ames, Iowa, as providec for in
Section 29.301 of the Municipal Code of the City of Ames, Iowa, is amended by chanj ing the
boundaries of the districts established and shown on said Map in the manner author zed by
Section 29.1507 of the Municipal Code of the City of Ames,Iowa,as follows: That the rea estate,
generally located at Iowa State University Research Park,Phase III,at the following addresses:3300
University Boulevard, 3500 University Boulevard, 1900 Collaboration Place, 1805 Collaboration
Place, 1726 Collaboration Place, 1705 Collaboration Place, 3015 South Riverside Drive, 3410
University Boulevard,and 3899 University Boulevard,is rezoned with a Master Plan from Planned
Industrial (PI)to Research Park Innovation District(RI).
Real Estate Description:
Smay Gaeerlati In tt en—Am to esoned:
Pert 4f tht BQut*est Gkirter of section ik and pert of tns North }fall of section all In Torrinhi 013 North, RehQe 24
Reef of the h h P.N.. StoryY couniix =off axl toQe sin dancribe+d on fe12e 91 �ninp et the Northto -t
Cdrnrr of
raid Seed n it #hooka W06141 L f -A feet s tho line of ■■id ir��on thanes 8BB's6'66W B ffft:
theme No3�A� 'E, 4S4-N fa trims■ S87'Ae'M'E. foot; gents M011'18'M, � s9 feet thong: i4 �•ns.a fast: thl 11 HM&-8'2s• Op. � fee#' thence N -AI 8'E, 012.:M1 feet to the Feet line o� theubE mr of
■aid section i� #hence 11110'P6 1, �.si pert so the North O1uertOr Co j of eeid Notion 2Z LtMme■ e1"U'G 24S.Ai
;beet* alongCt�ohe��E t lod linne000ffs�thetwwtttwist Guo thence faliollirgtiha bolmur�f ■Cola rrat ggpis{iaeii,9dmrlbed-
thence "1�J'�'T'E, iL7i W feet; thence w�'ae'ffi'EE,, �11.0 feet to the SmAh■■st dornaP of said tract' tr SOd•�'isi'
703.23 feat to the Southeast Corner of trio NwitAeeat mercer of llla��p rthllee# eurter of said Section h2; sop'7A'�•
isC8.S8 feet to the NEW of weld !3oction 22: thence Nap+�Q'2e"V. 8694.20 feet to the Meet "Pter Corner of gaits Section
th�eecs XW2314'k ial9M fort
to
he ppooiirntoftboginnina N11 ■�inp 1ov."a"Hof the Hartnfreet Quarter of said S■atisn
Section 2: All other ordinances and parts of ordinances in conflict herewith are hereby
repealed to the extent of such conflict.
Section 3: This ordinance is in full force and effect from and after its adoption and
publication as provided by law.
ADOPTED THIS day of
Diane R. Voss, City Clerk Ann H. Campbell, Mayor
2
ITEM # 36
Date 09-08-15
COUNCIL ACTION FORM
SUBJECT: REQUEST TO DEFER EASTGATE SUBDIVISION ROAD WIDENING
COSTS
BACKGROUND:
First National Bank owns 13 lots in the Eastgate Subdivision (Near East 13th Street and
Dayton Avenue). A covenant on these 13 lots requires payment of $141,000 to the City
on a pro-rata basis upon the sale of each lot to cover the cost of constructing a
northbound left turn lane from Dayton Avenue to Plymouth Drive. The amount
outstanding for these improvements is $132,720. In January, the City Council referred
to staff a letter from First National Bank requesting that the City defer the collection of
this amount, allowing the bank to sell the property to a developer. The fees would then
come due upon the development of the individual lots.
A development agreement was originally approved in 1998 with Eastgate Development,
Inc. The development agreement outlined the obligation of the developer to reimburse
the City for the construction of a turn lane on Dayton Avenue within 30 days of the
completion of the improvement. However, at the time, there was no proposed timeframe
for when the turn lane would be constructed.
In 2000, the developer entered bankruptcy proceedings. It appears from previous staff
reports and court documents that the City, concerned about the ability of the developer
to meet its improvement obligations, approved a covenant outlining revised
responsibilities of the developer. The covenant was approved by the bankruptcy trustee,
and allowed several pending lot sales to occur as a method to pay the developer's
creditors, including the City.
The covenant modified the obligation for the developer to pay the road widening
costs. Instead of requiring reimbursement upon the completion of the project, the
covenant requires payment for the road widening costs upon the sale or transfer
of each lot.
ROAD STATUS:
It appears that increased turning traffic along Dayton was a concern at the time the
development was initially proposed. However, the project was not listed in the Long-
Range Transportation Plan (LRTP) until the draft 2040 LRTP was proposed earlier this
year. The project is proposed as a medium priority, mid-term implementation project to
install turn lanes at various points along Dayton between E 13th Street and Riverside
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Road. The LRTP notes indicate that the expectation continues for these improvements
to be partially developer-funded.
MODIFICATION OF COVENANT AND DEVELOPMENT AGREEMENT:
City staff has reviewed the bankruptcy proceedings to determine if the road widening
costs were affected by a bankruptcy order, which would supersede any agreement
between the developer and the City. Given the dates of the various documents, City
staff is reasonably certain the road widening payment arrangement was not affected by
the bankruptcy proceeding since the payment arrangement came later. Therefore, the
development agreement and covenant remain the only two documents governing the
payment for these improvements. The City Council has the ability to modify the
covenant and development agreement to address First National Bank's request.
Both documents could be amended to permit the property to change hands, with
the financial obligation becoming payable upon the approval of a site plan for any
one of the 13 lots. However, if this action is taken, it should be made contingent
on the First National Bank selling all the lots to a single developer. If the lots are
sold by First National Bank piecemeal, City staff believes the per lot payment
should be imposed.
City staff recommends that if the City Council proceeds with modifying the
covenant and development agreement to defer the obligation to pay for the road
widening, the specific construction cost should be removed and replaced with
language indicating the cost will be established at the time of the site plan
approval. This would allow the road construction cost to be more fully recouped
by the City, rather than the cost as estimated 17 years ago.
An additional benefit to modifying the covenant is that the original covenant is binding
only until February 2022. A revised covenant would be effective for an additional 21
years from the date of revision.
ALTERNATIVES:
1. Direct staff to prepare a modification to the development agreement and covenant
for this subdivision with First National Bank, permitting the sale of all 13 lots to a
developer, with the financial obligation becoming payable upon approval of a site
plan for any of the 13 lots. The dollar amount would be established at the time of the
site plan submittal.
2. Direct staff to modify the development agreement and covenant to release First
National Bank and any future property owner from the obligation to pay for the road
widening.
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3. Deny the request, which would require First National Bank to pay the City the costs
originally agreed upon in the covenant at the time of sale.
MANAGER'S RECOMMENDED ACTION:
The draft 2040 Long-Range Transportation Plan continues to see a need for turning
lanes to be developed along this road. However, the road project has not been
designed, and is not needed so long as these lots remain undeveloped. Modifying the
agreement in a manner that allows the City to collect the actual amount of construction
is in the City's interest, because it reduces the funding shortfall that may occur from
proceeding with 17-year old construction cost estimates.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, thereby directing staff to prepare a modification to the development
agreement and covenant for this subdivision with First National Bank, permitting the
sale of all 13 lots to a developer, with the financial obligation becoming payable upon
approval of a site Ian for an of the 13 lots. The dollar amount would be established at
pp p Y
the time of the site plan submittal.
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ITEM # 42
DATE: 09-08-15
COUNCIL ACTION FORM
SUBJECT: COMBUSTION TURBINE 1 FIRE PROTECTION SYSTEM - REPORT
OF BIDS
BACKGROUND:
On July 28, 2015, City Council approved preliminary plans and specifications for the
Combustion Turbine 1 - Generator Preaction Sprinkler System, Carbon Dioxide System
and Fire Alarm Upgrade. This specific project is to hire a contractor to furnish all labor,
materials, system layout and equipment for a fully operating fire protection system
(including automatic preaction sprinkler system, carbon dioxide system, and fire alarm
system) in the Combustion Turbine No. 1 facility. The new system will protect all areas
and be fully compliant with the applicable National Fire Protection standards and all
other codes, regulations and laws applicable to the work.
Bid documents were issued to eighteen companies. The bid was advertised on the
Current Bid Opportunities section of the Purchasing webpage and a Legal Notice was
published in the Ames Tribune. The bid was also sent to two plan rooms. The
engineer's estimate for this project was $400,000.
On August 26, 2015, two bids were received as shown below.
BIDDER LUMP SUM BID
PRICE
Associated Fire Protection $145,200.00
Omaha, NE
Summit Fire Protection $335,136.00
Urbandale, IA
The specifications and bids are quite complex, and Electric Services staff feels
that additional time is needed to evaluate each bid in order to recommend an
award that best meets the City's needs.
Funding was originally approved by City Council in the FY 2012/13 Capital
Improvements Plan in the Power Plant Fire Protection System Project. There is
currently $869,526 remaining in the Final Budget Amendments from the FY14/15
budget cycle for fire suppression projects at all power generation sites. This funding will
be carried over to the FY15/16 budget to cover this project.
ALTERNATIVES:
1. Accept the report of bids and delay award for the GT1 Combustion Turbine -
Generator Preaction Sprinkler System, Carbon Dioxide System and Fire Alarm Upgrade
Turbine Control System.
2. Award a contract to the apparent low bidder.
3. Reject all bids and direct staff to rebid.
MANAGER'S RECOMMENDED ACTION:
Staff needs additional time to fully evaluate the bids before recommending action by the
City Council. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1 as stated above.