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Home My WebLink AboutA001 - Email dated September 30, 2013, regarding Grant Avenue Update w f Re: Grant Avenue Update Meeting Bob Kindred to: Duane R Pitcher, Diane R Voss 09/30/2013 09:53 AM I� Cc: Eric Cowles, Judy K Parks, John C Joiner, Tracy Warner Bob Kindred Duane, thanks for the added background on these processes. Di, Duane, thanks for the added background on these processes. Diane, would you please send this group electronic copies of your checklists for these processes? Thank C- you! Bob Bob Kindred Assistant City Manager 515.239.5101 office 1 515.239.5142 fax bkindred@city.ames.ia.us I City Hall, 515 Clark Avenue Ames, IA 50010 www.CitvofAmes.org " Caring People-Quality Programs- Exceptional Service" Duane R Pitcher Bob, The City Clerk maint.� ns a c'a tGailed checdi.._ From: Duane R Pitcher/COA To: Bob Kindred/COA@COA Cc: Eric Cowles/COA@COA,Judy K Parks/COA@COA, John C Joiner/COA@COA, Tracy Warner/COA@COA Date: 09/30/2013 09:49 AM Subject: Re: Grant Avenue Update Meeting Bob, The City Clerk maintains a detailed checklist of the special assessment process that they developed with legal several years ago and I think have regularly updated the checklist. The connection district follows a very similar process and is in the same code section. Primary differences are the connection district ordinance and collection of the fee upon connection rather than through property taxes. Duane PROCEDURE FOR SPECIAL ASSESSMENT PROGRAMS PROJECT CONTRACTOR ADDRESS AMOUNT IOWA CODE SECTION NUMBER RES.# DATE I I I 1 384.42(1) 1 i I 1. Motion employing engineers. 384.42(1) I I I I 2. Preliminary plans and specifications filed. I I I I 384.42(2) 1 i I 3. Preliminary resolution adopted. I I I 4. Resolution ap proving preliminary plans and 1384.48 I I i specifications and plat and-schedule. I I I I 1384.49 I I I 5. Proposed Resolution of Necessity adopted. i I I I Notice to Property Owners published (once each I I I ! week for. 2 consecutive weeks, the first not less 1384.50 I I I than Ik days prior to the date of the hearing) . I ! I W tray- rNore, &A0.-1 a U 7. Notice mailed to property. owners. (By certified I mail not less than 15 days prior to the date of 1384.50 I ! I the hearing. ) 1384.51 I I I 8. Date of the hearing. 1384.51 � I ! 1 I i I 9. Resolution amending the Resolution of necessity. 1384.51 I I 1 I I i 10. Resolution overruling objections. 1384.51 I i i 11. Resolution of Necessity finally adopted. I 1 I I I 12. Date Resolution of Necessity and preliminary plat 1384.65(5) I I i and schedule filed with the County Treasurer. I I I I I I I 13. Resolution ordering detailed plans and 384.52 i I 1 specifications. 1384.98 I I I ." I I 14. Resolution approving detailed plans and 1384.101 specifications, notices and form of contract. I I I I I 15. Notice of Hearing and Notice to Bidders published 1 I I I (once, not less than 4 nor more than 20 days 384.96 i i i prior to. the date set for taking bids). I ( I 16. Date for receiving bids. 1364.12(3) 1 I I I I 17. Resolution ordering connections to utilities. 1384.40 I 1 I (Does not apply to sewer pro grams. ) (Optional) PROJECT: IOWA CODE SECTION NUMBER RES.# DATE I I 1 1 1364.12(3) 1 1 1 18. Notice ordering connections published. (Does not 1384.40 I 1 1 apply to I 1 I 1 pp y sewer programs. ) (Optional) 1384.100 1 I 1 19. Resolution accepting bid and awarding the contract. 1 1 1 20. Certified checks and bid bonds returned to 1384.100 1 I I unsuccessful bidders. I I 1 21. Signed contract and performance bond filed by 1384.100 1 I ) successful bidder. I I 1384.100 1 ( 1 22. Resolution approving contract and bond. I 1 I I 1 23. Signed contract and bid check returned to 1384.100 1 I I contractor. ! I I I I 1 24. Ordinance adopted establishing street grades. 1364.15 1 I I (Optional) I I I 25. Certificate of completion and final cost estimate 1384.58(1) 1 1 I filed by Engineer. I i 26. Resolution accepting completion of the work and 1384.58(2) 1. 1 1 ordering final plat and schedule. I I I I I I 1 1 27. Resolution adopting final assessment schedule and 1384.60(1) 1 1 1 amending, confirming and levying assessments. I I I I I I 1 28. Assessments and deficiencies filed with County 1384.60(5) 1 1 1 Treasurer. 1 I I I ( 1 I 1 29. Notice of certification to the County Treasurer I I I I published (once each week for two successive weeks. 1384.60(5) 1 ( 1 the 1st not more than 15 days from date of filing. ) 1 I 1 1 30. Notice sent to property owners by certified mail 1384.60 1 I I on or before the 2nd publication). I I I I i I ) 31. Schedule spreading the assessments. filed with the 1384.62(3) 1 1 1 County Treasurer. 1 I I 1 32. Resolution directing the advertisement and sale of 1 I I 1 special assessment bonds. i I I I I I I 1 33. Date of bond sale. 1 I I I i I 1 34. Resolution providing for issuance of bonds. i I I I I I I 1 35. Resolution providing for the sale and award of I 1 the bonds. I I I 1 I i 36. Bonds delivered. emo .0 City Clerk's Office Cniing People Qunlily P-g'-- F,acepli—al S"0- TO: Donna Scherr FROM: Diane Voss DATE: May 16, 2001 SUBJECT: Documents to be Prepared by City Attorney's Office for Assessment Projects STEP 1 After the Public Works Department has advised you that there is an assessment project pending, the following documents need to be prepared by the City Attorney's Office. 1. Preliminary Resolution 2. Resolution to Adopt a Proposed Resolution of Necessity and Set a Date of Hearing 3. Resolution Approving and Adopting Preliminary Plans and Specifications, Plat, Valuations, and Schedule 4. Public Notice (to be used for publication and notice to property owners) STEP 2 After the Certificate of Completion has been filed with me by the Public Works Department,the following documents need to be prepared by the City Attorney's Office. 1. Resolution Accepting as Complete and Satisfactory Work Done Under Contract; Ordering Final Payment, Determining Amount to be Assessed and Ordering Final Plat and Schedule 2. Resolution Adopting Final Assessment Schedule and Amending, Confirming and Levying Assessment 3. Notice of Filing Final Assessment Schedule Since we are assessing the costs of construction projects, several months elapse between Step 1 and Step 2. If it would work well for you,I can alert you when the Certificate of Completion is filed with me from Public Works. Let me know what would work best for you. /dry