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Home My WebLink AboutA004 - Planning and Zoning Commission recommendation Memo • DepartmF:: Caring People Quality Programs TO: Doug Marek, City Attorney Jill Grimsley, Administrative Assistant, City Attorney's Office Becki Rippke, Legal Technician, City Attorney's Office (with attachments) Diane Voss, City Clerk (with attachments) FROM: Cindy Hollar, Secretary DATE: August 4, 2009 SUBJECT: Zoning Text Amendment Pertaining to Design Criteria for the 1915 City Hall at 420 Kellogg Avenue The Planning and Zoning Commission will be making a recommendation on the above-mentioned zoning text amendment at its meeting of August 5, 2009. The City Council will be reviewing this proposed amendment at its meeting of August 11, 2009. I have attached a copy of the Commission Action Form dated August 5, 2009, as prepared by Ray Anderson. Please contact Ray at extension 5400 if you have any questions regarding this agenda item. \clh Attachment cc: Ray Anderson, Planner(with attachments) S:\PLAN_SHR\Council Boards Commissions\PZ\Memos\Memo to Clerk-Attorney Regarding Text Amendments for Design Criteria-08-05-09.doc ITEM # 8 DATE 08/05/09 COMMISSION ACTION FORM SUBJECT: ZONING TEXT AMENDMENT PERTAINING TO DESIGN CRITERIA FOR THE 1915 CITY HALL AT 420 KELLOGG AVENUE BACKGROUND: On June 9, 2009, the City Council referred a letter from Youth and Shelter Services (YSS), pertaining to replacement materials for the front steps on the west side of the building at 420 Kellogg Avenue (the 1915 City Hall) to the Historic Preservation Commission for review and recommendation back to the City Council. Youth and Shelter Services, Inc. have their administrative offices located on the southeast corner of Kellogg Avenue and 51h Street (420 Kellogg Avenue). Their administration building was originally constructed as City Hall in 1915. The building was designated as a Local Historic Landmark by the City Council on December 8, 1992. Design Criteria for this building was adopted by the City Council on March 23, 1993. At this time, George Belitsos, CEO of Youth and Shelter Services, Inc., has requested that the Design Criteria for the 1915 City Hall be changed to allow the concrete steps on the west side of the building to be replaced with new concrete. The Design Criteria forthe 1915 City Hall, as described in Section 31.13(29) of the Municipal Code, require that the steps be constructed on limestone materials to match the limestone buttresses on each side of the entry. Although the original construction plans forthe building show limestone as the material for the steps, it is not known whether limestone materials were ever installed. In replacing the steps, YSS assures the City that the finish and color of the concrete will be compatible with the existing limestone used elsewhere on the building. They also make the claim that concrete is a more durable material than limestone to use for the steps. The original handrails will be reused to maintain this historic feature of the building. The applicant is anxious to replace the existing deteriorating steps due to safety concerns for those using the steps to access the main entrance to the building. On July 13, 2009, the Historic Preservation Commission considered the request of YSS to change the Design Criteria for the 1915 City Hall, to allow concrete steps at the west entrance to the building. The Commission voted unanimously to approve a motion to amend the Design Criteria as follows: (Changes made by the Commission are shown in "bold" type.) Section 31.13(29)(c)(v): Limestone stairs and stoop with matching limestone buttresses on each side of the entry, or concrete to match limestone in color and texture. 1 ALTERNATIVES: 1 . The Planning and Zoning Commission can recommend that the City Council adopt the changes to Design Criteria for the steps to the west building entrance, as recommended by the Historic Preservation Commission. 2. The Planning and Zoning Commission can recommend that the City Council adopt the changes to Design Criteria for the steps to the west building entrance, as recommended by the Historic Preservation Commission but with modifications. 3. The Planning and Zoning Commission can recommend that the City Council retain the current requirement for limestone materials for the steps to the west building entrance. 4. The Planning and Zoning Commission refer this issue to staff for further analysis. RECOMMENDED ACTION: The request by Youth and Shelter Services to construct new steps composed of concrete materials, instead of limestone, as required by the Design Criteria, seems to be a reasonable request, particularly since the existing steps were also constructed of concrete. Therefore, staff recommends that the Planning & Zoning Commission act in accordance with Alternative 1, which is to recommend that the City Council adopt the changes to Design Criteria for the steps to the west building entrance, as recommended by the Historic Preservation Commission. S:\PLAN_SHR\Council Boards Commissions\PZ\Commission Action Forms\Text Amendments\Design Criteria for 1915 City Hall-08-05- 09.doc 2 • YOUTH & SHELTER SERV'4C4ESj NC . Helping the next generation soar to a brighter future Phone: 515-233-3141 May 28, 2009 0 L [E Fax: 515-233-2440 Email: yss@yss.ames.ia.us Mayor Campbell and City Council Web Site: www.yss.ames.ia.us City of Ames JUN - 1 2009 515 Clark Avenue 24-Hour Crisis Lane: Ames,1A 50010 Ames .....................515-233-2330 CITY CLERK Out ofAmes ............1-800-600-2330 CITY OF P.MES,IOWA Dear Mayor Campbell and City Council: Richard 0.Jacobson Youth&Family Center 420 Kellogg Ave. Ames,1A 50010-1628 Youth and Shelter Services, Inc. respectfully requests a change in Ordinance No. 515-233-3141 Fax:515-233-2.440 3935 regarding design criteria of the 1915 City Hall Landmark. The ordinance •Business Office •Comm.Youth&Family Devel. relates to our building located at 420 Kellogg and stipulates limestone stairs and 515-232-4331 Fax:515-233-2440 stoopon the west en of the buildin •Family Counseling Center g• 515-233-22.50 Fax:515-233-2440 •Family Foster Care&Adoption 515-233-6011 Fax:515-233-2440 Currently the steps are constructed of concrete which also is the material used on Chemical Dependency Services the other two sets of steps accessing the building i.e. steps leading to old entry on •Outpatient&Aftercare Services the lower level (former Police Station) and steps leading to the basement (under 515-663-8055 Fax:515-663-8057 •Seven-12 House old Fire Station). 515-233-5048 Fax:515-663-4909 •Student Assistance Programs Ames,Ballard,Bootie,&Ogden We don't know if a change was made in the original construction and concrete Public Schools was used instead of limestone or i Youth Recovery Douse f the original steps deteriorated and were • 515-233-4930 Fax:515-233-4422 changed to concrete at some time in the past. In any case, we are requesting to Community Based Centers: replace the steps on the west side of the building, which are badly deteriorated, Iowa Homeless Youth Centers with new concrete steps. 1219 Buchanan St,Des Moines,lA 50316 1216 M K Par Fax:Moines, 0314 In replacing the steps with concrete we can assure that the finish and the color of 1216 MLK Parkway,Des Moines,IA 50314 P g P 515-288-7884 Fax:515-288-7885 this concrete will be compatible with the existing limestone used elsewhere on E-mail:tharlow@yss.ames.ia.us the building. Concrete is a more durable material which should last for years. YSS of Hamilton Co.(Webster city) The original handrails will be reused so that entrance will look as historic as it 321 Second Street,Webster City,1A 50595 515-832-1061 Fax:515-832-1070 presently does. email:czills@yss.ames.ia.us YSS of Boone Co.(Boone) We are anxious to replace the existing steps as they are creating a safety issue. 105 S.Marshall Street 515-432-7983 Boone,IA 50036 Fax:515-432-7657 Please let me know how the city will plan to proceed with our request for an Email:ghull@yss.ames.ia.us ordinance change to permit us to move forward with concrete step replacement. 806 7th Street 515-433-6019 Boone,IA 50036 If you should need additional information, please feel free to contact me at 515- YSS of Eastern Story Co.(Nevada) 23 3-3141. 830 Sixth Street 515-382-6874 Nevada,IA 50201 Fax:515-382-2256 email:bmittmanC&iowatelecom.netVGeor YSS of Marshall Co.(Marshalltown) 11 East State Street 641-752-2300 Marshalltown,lA 50158Fax:641-752-4768 email:dMcks@yss.ames.ia.usitsos, CEO Homeless Young Parent Host HomesShelter Services Inc. Ames,Boone,Des Moines,Marshalltown , Rosedale Shelter 703 Burnett Avenue 515-233-2330 Ames,1A 50010 Fax:515-233-3310 Cc: Steve Schainker Iowa Aftercare Services Network Steve Osguthorpe 800-443-8336 A United Way funded agency A Member of the SS/City Ordinance 3935 Change Request l - Coalition for Family and rhtld—o C-ir-