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Home My WebLink AboutA001 - Emails to City Clerk on RAGBRAI Karen C Thompson/COA To Diane R Voss/COA@COA 02/08/2008 11:41 AM cc bcc Subject Fw: RAGBRAI Karen Thompson City Clerk's Office 515 Clark Avenue Ames, IA 50010 phone: 515-239-5105 fax: 515-239-5142 -----Forwarded by Karen C Thompson/COA on 02/08/2008 11:40 AM ----- "Freund, Karen [ABD]" <Freund@iowaabd.com> To "Karen C Thompson"<KThompson@city.ames.ia.us> t 02/08/2008 11:37 AM cc Subject RE: RAGBRAI RAGBRAI will hold meetings for all city officials and licensees separately. They are usually held in March or April. To answer your question, yes you will be inundated with 5-day permit requests and outdoor service areas for existing bars. Good luck with all that! Karen From: Karen C Thompson [mai Ito:KThompson@city.ames.ia.us] Sent: Friday, February 08, 2008 11:33 AM To: Freund, Karen [ABD] Subject: RAGBRAI Karen It sounds as if RAGBRAI is going to be coming through Ames this summer and I was wondering if there are any special provisions related to"mobile" beer vendors or if we are going to be inundated with requests for 5-day permits. I'd appreciate having any information or suggestions you may have! Karen Thompson City Clerk's Office 515 Clark Avenue Ames, IA 50010 phone: 515-239-5105 fax: 515-239-5142 Steve Schainker/COA To Diane R Voss/COA@COA 02/1 1/2008 1 1:29 AM cc bcc Subject Fw: RAGBRAI Pie Stand for Habitat for Humanity History: This message has been replied to. DV: What is the correct answer here? Steve ----- Forwarded by Steve Schainker/COA on 02/11/2008 11:28 AM----- "Schlapkohl, Kyle" i <Schlapkohl.Kyle@principal.c To <sschainker@city.ames.ia.us> I� om> cc <bkind red @city.ames.ia.us>, <slundt@city.ames.ia.us> 02/08/2008 04:08 PM Subject RAGBRAI Pie Stand for Habitat for Humanity Hi, I was hoping that you could send me some information regarding the Ames rules on setting up food vending stands for RAGBRAI. I was asked to contact you by Ames Habitat for Humanity so that we could raise some funds for future projects during this time. I appreciate any information you have and thank you for your time. Kyle Schlapkohl Principal Financial Group IS- Distributed Database Mailflow: S-005-E40 Phone: 515-362-2006 CELL: 515-571-3112 -----Message Disclaimer----- Thise-mail message is intended only for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under Sheila K Lundt/COA To "Schlapkohl, Kyle"<Schlapkohl.Kyle@principal.com> 02/11/2008 06:20 PM cc bkindred@city.ames.ia.us, sschainker@city.ames.ia.us bcc Subject Re: RAGBRAI Pie Stand for Habitat for Humanity Kyle: We will be meeting with representatives of RAGBRAI this week and will hopefully have more information about its rules on hospitality booths. We will get back to you as soon as we know more. "Schlapkohl, Kyle" <Schlapkoh1.Kyle@principal.com> "Schlapkohl, Kyle" <Schlapkohl.Kyle@principal.c To <sschainker@city.ames.ia.us> om> cc <bkindred@city.ames.ia.us>,<slundt@city.ames.ia.us> 02/08/2008 04:08 PM Subject RAGBRAI Pie Stand for Habitat for Humanity Hi, I was hoping that you could send me some information regarding the Ames rules on setting up food vending stands for RAGBRAI. I was asked to contact you by Ames Habitat for Humanity so that we could raise some funds for future projects during this time. I appreciate any information you have and thank you for your time. Kyle Schlapkohl Principal Financial Group IS—Distributed Database Mailflow: S-005-E40 Phone: 515-362-2006 CELL: 515-571-3112 -----Message Disclaimer----- Thise-mail message is intended only for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If you are not the intended recipient, any dissemination, distribution or "Seann DeMaris" To "'Diane R Voss"' <DVoss@city.ames.ia.us> <seannd@amescvb.com> cc 0 02/12/2008 10:37 AM ' Please respond to bcc <seannd@amescvb.com> Subject RE: RAGBRAI Diane, We are in the process of setting up the committee for RAGBRAI, if you would like to send all inquiries to me regarding RAGBRAI I am compiling a list of interested parties that want to be involved and will distribute to the appropriate committee chair once appointed. We are having our first meeting today with RAGBRAI and will hopefully know more information soon. Thanks Diane! Seann -----Original Message----- From: Diane R Voss [mailto:DVoss@city.ames.ia.us] Sent: Tuesday, February 12, 2008 10:19 AM To: SeannD@amescvb.com Subject: RAGBRAI Good morning, Seann: The City Clerk's and Manager's Offices are starting to receive frequent calls as to vending, camping, liquor licenses, etc. , pertaining to RAGBRAI coming through Ames on July 22. Vending, by far, has created the most questions. Do you want us to refer these questions to you or how do you want us to handle the inquiries? Diane Voss, City Clerk/Records Manager P. 0. Box 811 Ames, Iowa 50010 (515) 239-5105 SPECIAL EVENTS PROCESSING CHECKLIST Event ❑ Update Special Events Summary-Access Date of Event ❑ Resolutions and permits sent Notes: Sponsor Applicant ❑ Information sheet rec'd/Date ❑ Staff to invite: ❑ Sheila Lundt, City Manager's ❑ Jeff Benson, P&H ❑ Randy Kessel, Police ❑ Damion Pregitzer, Public Works ❑ Dave Cole, PW (stationary) ❑ Ken Lang, PW (moving) ❑ if Vending, Kevin Anderson, Insp. ❑ if Electric, Mark Imhoff, Electric ❑ if Parks, Kevin Shawgo, P&R ❑ if Bandshell or Aud, Mike King, PR ❑ if Streets with bus routes, Cy-Ride ❑ Meeting date/time: ❑ Event sponsors to invite: ❑ Distribute info sheet and correspondence to staff/date done ❑ Applications that will need to be filled out by applicant and signed by staff: ❑ Fees paid or waived, and which? ❑ Insurance to be provided by: ❑ Insurance received? ❑ City Council Approval needed? If yes, date ❑ Add event items to CC agenda ❑ CAF prepared by: ❑ Coordinate agenda with CAF ❑ Copies made for CC packets ❑ Council approved or denied? ❑ Prepare permits Peddlers, Solicitors, and Transient Merchants 17.26(1) and (2) Issues: • Local businesses sometimes engage temporary employees or outside contractors for a promotion. These persons may not do this type of work on a daily basis and sometimes they are brought in from elsewhere. They have also not been the source of any complaints or problems. • Some businesses operate regularly on an intermittent basis. Examples: • Hobby Lobby has a sewing machine sale and a distributor sets up inside the store for a week. • Auto service company hires temporary help to sell oil changes (or another service) door- to-door. • Booths in the mall are changed frequently, with many operating only during holiday periods. • Tropical Sno sells snow-cones from stands in several locations, but only during summer months. • Coldwater Links ceases operations during the winter. Proposed Solution: Delete the words "by said person" and "on a continuous and permanent basis." 17.26(5) Issue: In 2007, Individuals with extensive criminal histories applied for permits to go door-to- door selling magazines. Three of them failed to furnish complete or accurate information and their licenses were denied; however, the existing ordinance allows them to re-apply in six months. If they correctly state all their offenses, we have no basis for denying them permits. Nevertheless, these are not individuals citizens would want knocking on their doors. (Offenses included: theft in the first, third and fifth degrees; robbery in the first and second degrees; assault; assault using a weapon; domestic abuse; consumption/intoxication; false use of a financial instrument, etc.) Proposed Solution: Add a prohibition for those who have been convicted of certain offenses within a certain time frame. 17.26(8)(a) Issue: Existing code does not make special provisions for sales within City Parks. Proposed Solution: Add provisions in a new Section 22.14(d) and cite them here. 17.26(8)(d) Issue: In the last 15 years, there have not been any problems with participants in established Farmers Markets or local sellers of flowers, fruits, vegetables, etc. The Farmer's Markets generally screen their participants and other local growers, such as the Strawberry Patch or Holub's, are well known to Ames citizens. Residents also seem to look forward to being able to purchase locally-grown produce from road-side stalls. Proposed Solution: Allow persons or businesses who have registered with the Iowa Department of Agriculture and Land Stewardship to sell locally-produced items without a permit, provided they are in an appropriate zoning district and have the property owner's permission. The list of items should probably be detailed to some extent in order to restrict the sale of certain products, such as cattle or fresh meat. Directories listing registered parties are listed on the IDALS Web site at http://www.iowaagricuIture.gov/iowaProducts.asp. Vending 22.14 Issue: At present, the Parks & Recreation Commission enters into annual Concession Agreements with parties who sell food and beverages in City-operated parks. This practice is not reflected in the Municipal Code. Proposed Solution: Add section 22.14 (d) making an exception for vendors regulated by the Commission. Notes: • I have asked Jon-Scott Johnson to review the insurance requirements of Section 22.16(5). • We may want to consider the option of allowing Transient Merchants' permits to be extended or purchased for longer than a 60-day period. • We may want to consider the fee differential for those who sell from private property ($35 per person for a 60-day permit) and those who vend on public property ($50 per space for an annual license). K. Thompson revised April 9, 2008