HomeMy WebLinkAbout~Master - Raising Threshold Amount for Formal Contract Procedures at Municipal Hospital ORDINANCE NO. 3057
AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE CITY OF AMES,
IOWA BY REPEALING SECTION 12. 20 THEREOF BY ENACTING A NEW
SECTION 12.20 FOR THE PURPOSE OF RAISING THE THRESHOLD AMOUNT
FOR FORMAL CONTRACT PROCEDURES AT THE AMES MUNICIPAL HOSPITAL
FROM $5,000 TO $25,000 AND ESTABLISHING AN EFFECTIVE DATE
BE IT ENACTED, by the City Council for the City of Ames, Iowa:
Section One. The Municipal Code of the City of Ames, Iowa shall be and
the same is hereby amended by repealing Section 12. 20 thereof and enact
a new Section 12. 20 to read as follows:
"Sec. 12.20. FORMAL CONTRACT PROCEDURE.
All supplies and contractual services, except professional
services, and except as otherwise provided herein, shall , when
the estimated cost thereof exceeds Twenty-five thousand dollars
($25,000.00), be purchased from the lowest responsible bidder,
after due notice inviting proposals.
(1) Notice inviting bids shall be published once in at least one
newspaper in the city and at least five (5) days preceding the
last day set for the receipt of proposals. The newspaper no-
tice shall include a general description of the articles to be
purchased or sold, shall state where bid blanks and specifi-
cations may be secured, and the time and place for opening
bids. Sealed bids may also be solicited from prospective
suppliers who have requested their names to be added to a
"bidder' s list"; by sending to such suppliers a copy of the
newspaper notice or such other notice as will acquaint them
with the proposed purchase or sale.
(2) Bid deposits, when deemed necessary by the board of trust-
ees, shall be prescribed in the public notices inviting bids.
Unsuccessful bidders shall be entitled to return of the depos-
it. A successful bidder shall forfeit any deposit required
upon failure on the bidder' s part to enter into a contract
within ten (10) days after the award.
(3) Bid opening procedure shall be as follows:
(a) Sealed bids shall be submitted to the designated agent of
the board of trustees and shall be identified as bids on
the envelope.
(b) The bids shall be opened in public at the time and place
stated in the notice.
(c) A tabulation of all bids received shall be posted for
public inspection.
(4) Rejection of all bids is permitted when the public interest
will be served thereby. The bid of a contractor who is in
default on the payment of taxes, licenses or other monies due
the city shall not be accepted.
(5) Award of contract shall be to the lowest "responsible bidder"
determined by consideration of the following:
(a) The ability, capacity and skill of the bidder to perform
the contract or provide the service required.
(b) Whether the bidder can perform the contract or provide
the service promptly, or within the time specified, with-
out delay or interference.
(c) The character, integrity, reputation, judgment, exper-
ience and efficiency of the bidder.
(d) The quality of performance of previous contracts or
services.
(e) The previous and existing compliance by the bidder with
laws and ordinances relating to the contract or service.
(f) The sufficiency of the financial resources and ability of
the bidder to perform the contract or provide the ser-
vice.
(g) The quality, availability and adaptability of the
supplies, or contractual services to the particular use
required.
(h) The ability of the bidder to provide future maintenance
and service for the use of the subject of the contract.
(i) The number and scope of conditions attached to the bid.
When the award is not given to the lowest bidder, a full and
complete statement of the reasons for placing the order
elsewhere shall be prepared by the agent and filed with the
other papers relating to the transaction. The board of
trustees shall have the authority to require a performance
bond, before entering a contract, in such amount as the
board shall determine necessary to protect the best interest
of the city.
(6) Subdivision of anv contract to avoid the requirements of this
chapter is prohibited. "
Section Two. Any and all ordinances or parts of ordinances in conflict
herewith are hereby repealed to the extent of such conflict.
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Section Three. This ordinance shall be in full force and effect from a
after its passage and publication as required by law.
Adopted this 25th day of July lggg_
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Nancy Dionigi , City Clerk Larry Cu is, Mayor Pro Tem
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