HomeMy WebLinkAboutA006 - Ames Community Council Accountability Action AMES COMMUNITY COUNCIL
ON DRUGS, INC.
Ames, Iowa 50010
Recent ACCD Accountability Action
I. Accountability to the ACCD by member organizations. Presently
being up-dated by ACCD Executive Committee.
II. By-Laws Amendments for increased efficiency of operation. (See
attached By-Laws Amendment proposals).
III. Fiscal Accountability for receipt of funds: A special committee
was appointed at the January 1972 meeting to handle this matter.
The Committee has, to date:
A. Begun acquiring tax-exempt status (5010) from I.R.S.
B. Recommended to the ACCD Board of Directors the following re-
commendations to establish accountability:
1. that ACCD open a bank account with a federally
chartered local bank.
2. that the Treasurer be bonded to the amount of
$2000 or more at the request of the granting
agent or agencies.
3. that checks drawn on the account so established
require the signature of the treasurer only for
amounts up to $100 and the signatures of both
the president and treasurer for amounts above
$100.
4. that the accounting system maintained by ACCD be
established on the basis of separate accounting
for each organization receiving funds from ACCD
with accounts established to mirrow the budget
classifications appearing in the applications for
grant funds of the receiving agencies.
5. that the authorization for payment of funds from
ACCD to the organizations designated to receive
funds be by certified voucher with vendor's state-
ment attached, certified by designated officer of
receiving organization and designating account to
be debited except for salaries which are to be
paid on a gross amount basis from ACCD to receiving
organizations by certified payroll voucher. In the
case of salaries, the receiving organizations would
be responsible for withholding FICA, Federal and
State income tax and other payroll deductible amounts.
Payroll voucher requests to ACCD would be sufficient
In amount to cover salary plus employer's share of
FICA and other employer taxes.
6. that the Board of Directors of ACCD would arrange
for an annual audit of its own accounts, copies of
which would be (available?) to granting organi-
zations. That the accounts of receiving organizations
be audited annually with copies of the audit to ACCD
and to granting organizations.
7. that the books of accounts of ACCD be open at any time
for (review?) by duly designated representatives of
granting organizations.
8. that monthly financial reports would be prepared by
ACCD reflecting receipts, disbursements and a balance
sheet. An annual financial report would also be
prepared by ACCD showing receipts, disbursements, and
a balance sheet on an annual basis.
9. the monthly financial reports would be prepared by
each receiving organization, copies of which would be
available to ACCD at the next regular meeting of ACCD
following the close of the preceding month, or as soon
thereafter as reasonably available.