Loading...
HomeMy WebLinkAboutA014 - Letter from Story County Auditor dated July 21, 2007, with Instructions for conducting an election •'0� MARY MOSIMAN < % Story County Auditor and 'ot *''•• * = Commissioner of Elections 114�,`\;0\W 0, July 21, 2007 L Diane Voss J U L 2 4 2C27 City of Ames 515 Clark Avenue, PO Box 811 Ames, IA 50010 CITY CLERK CITY OF AMES,IOWA Dear Diane: I am enclosing a copy of the City Clerk's Guide to City Elections, Planning Worksheets,Election Calendars and r andidacy Papers for the upcoming November 6 City Election. Please complete the Planning Worksheets and eturn them to the Auditor's Office by Monday,August 20. Nomination Worksheets which have a list of offices and number of signatures needed for each office to be filled will be mailed out to you once I receive the Planning Worksheets. Vacancies in city offices occurring on or before Saturday, September 15, 2007 must be filled at the regular City Election. Please notify us immediately if a mayor or council member resigns on or before this date. All candidates' nomination papers and affidavits including papers for the unexpired term are to be submitted to you on Thursday, September 20 by 5:00 p.m. and to the Auditor on Friday, September 21, by 5:00 p.m. If you have a resignation close to the September 15 deadline,you must act quickly to be able to have a candidate on the ballot. Iowa Code 376.4 requires City Clerks or their designee to have offices open for candidates to file nomination papers until 5:00 p.m. on Thursday, September 20. All nomination papers and full text for all public measures must be delivered to the Auditor's Office by 5:00 p.m. on Friday, September 21. The Auditor's Office is again offering to include profiles of candidates on our election webpage When candidates return their papers please give them a Candidate Profile cover letter. As a reminder, the close of voter registration for the City Election is Friday, October 26 at 5:00 p.nl,, If you receive any voter registrations at your office, please fax them to our office (515)382-7221 as soon as possible and put the original copy in the mail that same day. Thank you for your help. Your assistance is essential in planning for a successful City Election. Please feel free to call if you have any questions. Regards, Dani nham Deputy Auditor of Elections Story County Administration, 900 Sixth Street, Nevada, Iowa 50201-2087 515-382-7210 Fax 515-382-7221 Assistant Auditor: Lisa M. Markley Deputies: Danielle J. Dunham, Lucinda J. Martin CITY CLERK'S GUIDE T Diane Voss, Clerk City of Ames PLANNING WORKSHEET PO Box 811 Ames, IA 50010 Part I Ballot Planning — Office(s) Purpose To determine which offices will be on the ballot for this year's city election. Instructions 1. Office. List all offices that are filled by election, even if the term ends in two years. Examples of offices to include are city council member and mayor. Do not list any offices that are always filled by appointment (such as city clerk and treasurer). 2. Term. In column 2 put the number of years (2 or 4) a person elected to a full term would serve for each office listed in column 1 . 3. Date Term Ends. In column 3 indicate the date the term expires. If the incumbent was elected or appointed to fill a vacancy, use the expiration date of the term the last time a person was elected to the seat for a full term. 4. Name of Incumbent. In column 4 list the names of all persons who are currently holding the offices listed in column 1. Include the names of persons who were temporarily appointed to fill vacancies in elective offices. 5. Date Appointed. If the incumbent was appointed to the office, indicate the date of the appointment in column 5. If the incumbent has been elected since initially assuming office by appointment, leave the appointment date blank. 1. 2. 3. Date 4. 5. Date Office Term Term Name of Incumbent Appointed Ends Mayor 4 12/31/09 Ann Cam bell Dan Rice 2nd Ward 4 12/31/07 Jami Larson 3rd Ward 4 12/31/09 Ran Doll iad Mahayni At Large 4 12/31/07 Matthew Goodman At Large 1 4 1 12/31/09 1 Jim Popken Cont'd. Prepared in the office of the Iowa Secretary of State 2i5i07 8 1. 2. 3. Date 4. 5. Date Office Term Term Name of Incumbent Appointed Ends Hospital Board of Trustee ,, ,-- 4 11/07./._07._ Louis Banitt, MD Hospital Board of Trjs+-Q�e -- _0. Hospital Board of Trustee 4 _F, 4-dor_ri h Hospital Board of Trustee 4 ll Hospital Board 1 07 s ' 4, 1 CITY CLERK'S GUIDE TO CITY ELECTIONS Part II Ballot Planning — Public Measures Purpose To determine whether or not questions will be on the city election ballot. Instructions Check appropriate response to the following question: Does the city council plan to include any public-measures (questions) on the ballot at the regular city election? Yes No Maybe Please Note Public measures must be filed in the office of the county auditor no later than 5 p.m. on Friday, September 21 , 20 07 Part III Type of Nomination Process Purpose To determine which election calendar to follow in planning elections for your city and the number of signatures needed by candidates. Please note: Iowa Code §376.6 requires this information to be reported to the county auditor. Instructions Mark the method your city has chosen for making nominations. For all methods other than primary elections attach a copy of the ordinance mandating your nomination process. ❑ Primary Election: Default, no action by city council needed. M Regular City Election: followed by a Runoff Election, if needed. [§376.91 ❑ One Election only: Chapter 44 and/or Chapter 45 Part IV Population Purpose To determine whether polls may be opened at noon and the number of signatures needed in cities with nominations under chapter 45. Instructions Check the appropriate population range for your city 0 3,500 or greater ❑ 100 —3,499 ❑ less than 100 If the population of your city is 3,500 or less, at what time do you prefer to have the polls opened? El a.m. ❑ Noon Prepared in the office of the Iowa Secretary of State 2i5i07 9 CITY CLERK'S GUIDE TO CITY ELECTIONS Part V Publication Purpose To determine in which newspaper(s) to publish the notice of election. Instructions List the newspaper(s) in which you would like the notice of election to be published: The Tribune 317 Fifth Street Ames, Iowa 50010 Signed` lLl6,d/,�� Date: 08/ 08/07 City Clerk City of A--- Prepared in the office of the Iowa Secretary of State 2i5i07 10 08/08/2007 08:35 FAX 5152392007 MGMC ADMIN Z 002 Mary Greeley Medical Center Ames, Iowa BOARD OF TRUSTEES Trustee Term Expires Louis Banitt, MD 11/07/07 Sarah Buck 12/31/07 Karl Friederich 12/31/07 Mary Kitchell 12/31/09 Ken McCuskey 12/31/07 City Election Calendar -- 2007 For Cities with Runoff Elections Days from the Regular City Election Day /Date Event & Iowa Code Section 6 Vl9 90 Wednesday Certification of Process. Deadline for city clerk to certify August 8 nomination process to auditor. No changes may be made after certification. [376.6] 71 Monday Candidate Filing Begins. First day to file nomination August 27 petitions with the city clerk. The clerk must designate a substitute if unavailable during regular hours. [376.41 Monday Labor Day— Official Holiday. State offices closed. September 3 [1 C.1, 7] Tuesday School Election. [277.11 September 11 52 Saturday Last Day for Vacancies. Vacancies in city offices occurring September 15 on or before today must be filled at the regular city election. [69.12(1) "a" 2] 47 Thursday Candidate Filing Deadline. Last day to file nomination September 20 papers in the office of the city clerk. Deadline is 5 p.m. City 5 p.m. clerk's offices are required by law to be open until 5 p.m. [376.4] 46 Friday Nominations and Public Measures Delivered. September 21 The city clerk delivers all nomination papers and the full text of all public measures to be included on city election ballot to the county auditor by 5 p.m. [376.4] 42 Tuesday Withdrawal Deadline. Last day for candidates to withdraw September 25 by filing a written request with the city clerk. [44.9(6); 376.41 42 Tuesday Objection Deadline. Last day to file written objections to September 25 nomination papers or candidates' eligibility. File with the city 5 p.m. clerk. Deadline is 5 p.m. [44.4,3; 44.5; 44.8; 376.4] 20 Wednesday Publication Begins. First day to publish notice of election October 17 and polling place changes. [62.3, 1; 49.231 15 Monday Worry-free Postmark Date. Correctly completed voter October 22 registration forms postmarked by today are on time even if received after October 26. [48A.9(3)] 11 Friday Voter Registration Deadline. All registration forms must be October 26 received by the auditor no later than 5 p.m. unless post- s p.m. marked on or before October 22. Auditor's office must be open 8 a.m. to 5 p.m. [48A.9] Prepared in the office of the Iowa Secretary of State CITY RUNOFF CALENDAR 2007 02Apr07 1 City Election Calendar -- 2007 For Cities with Runoff Elections Days from the Regular City Election Day /Date Event & Iowa Code Section 4 Friday Publication Deadline. Last day to publish notice containing November 2 a copy of the ballot for the regular city election and polling place changes. [362.3, 376.5 & 49.231 1 Monday Voting Equipment Testing Completed. Precinct voting November 5 equipment testing must be completed not later than 12 hours before the polls open. [52.9 & 52.38] 0 Tuesday Regular City Election. Polls open 7 a.m. - 8 p.m. November 6 Exception: Polls may open at noon in cities of 3,500 or less and in any city if there is no contest for any office and no public measure on the ballot -- unless a petition objecting to shortened hours is filed with the county auditor. [49.73(1)"(b, c"); 376.11 +1 Wednesday Provisional Ballots Listed. List of the number of provisional November 7 ballots cast in each precinct must be posted by 9:00 a.m. [50.20] +1 Wednesday Provisional Ballots Considered. Special Precinct Board November 7 reconvenes at noon. [50.211 Canvass Thursday Canvass of Votes. The Board of Supervisors meets to +2 November 8 canvass the election. The canvass is held on Thursday for all 1 p.m. cities with runoff ordinances, even if a runoff election is not expected to be necessary. [50.24, 376.9] Monday Veteran's Day-Holiday: State Offices Closed. [1 C.1 (8)] November 12 (Events scheduled for the 3rd day after election day move to Tuesday November 13.) [47.471 Tuesday Write-in Winners Withdrawal Deadline. if a candidate +3 November 13 elected by write-in votes resigns by 5 p.m. A Runoff Election 5 p.m. is required. [376.11] Wednesday Write-in Winner. If a person elected by write-in votes November 14 resigned by 5 p.m., November 13, others who received write- in votes must file candidate's affidavits to be eligible for the runoff election. [376.11] +10 Friday Contest Notice Deadline. Statement of intent to contest November 16 election must be filed with the city clerk no later than ten days after the election. [376.101 Prepared in the of fcce of the Iowa Secretary of State CITY RUNOFF CALENDAR 2007 02Apr07 2 City Election Calendar -- 2007 For Cities with Runoff Elections Days from the Regular City Election Day /Date Event & Iowa Code Section R/O - 15 Monday Worry-free Postmark Date. Correctly completed voter November 19 registration forms postmarked by today are on time even if received after November 26. [48A.9(3)] Thursday & Thanksgiving Holiday—State Offices Closed. 11 C.(9)] Friday Nov. 22 & 23 Monday Voter Registration Deadline (moved due to holiday). November 26 All registration forms must be received by the auditor no later than 5 p.m. unless postmarked on or before November 19th. [47.4; 48A.9(2)] R/O -4 Friday Publication Deadline. Last day to publish notice containing November 30 a copy of the ballot. [376.5] Monday Voting Equipment Testing Completed. (See Monday December 3 November 5 for explanation.) Regular Tuesday Runoff Election, if necessary. Held only for offices for which City Elec. December 4 no one received a majority of votes at the Regular City +28 Election, or if a write-in winner refused the office. See November 6 for polling hours. [376.9, 376.1 1, 49.73] R/O +2 Thursday Number of Provisional Ballots Listed. Post no later than 9 December 6 a.m. [50.20] R/O +2 Thursday Provisional Ballots Considered. Special precinct board December 6 must convene not earlier than noon. [50.21] R/O + Mon. or Tues. County Canvass of Votes by Board of Supervisors. 6 or 7 Dec. 10 or 11 [50.24] R/O Thurs. or Friday Recount Request Deadline. Not more than 3 days after the Canvass December 13 or canvass, recount requests must be filed with the county + 3 14 auditor. [50.48,11 R/O + 10 Friday Contest Notice Deadline. Statement of intent to contest December 14 runoff must be filed with the city clerk no later than 10 days after the election. [376.10] For More Information Contact: The Elections Division Your City Clerk, Or Office of the Secretary of State The County Auditor Lucas Building, First Floor (In Your County) Des Moines, Iowa 50319 (515) 281-0145, voice or TDD Prepared in the office of the Iowa Secretary of State CITY RUNOFF CALENDAR 2007 02Apr07 3 tOtF-OF O� Candidate's Guide Michael A. Mauro Cities with Runoff Ordinances Iowa Secretary of State dRY DF City Election November 6. 2007 Qualifications Candidates for election to city offices must be eligible electors of the city. An eligible elector is a person who meets all Iowa voter registration qualifications, even if the person is not registered to vote. Candidates who are seeking election from wards must be residents of the ward at the time the nomination petitions are filed and at the time of the election. Nominations Cities have choices about how to nominate candidates for the regular city election. Ask your city clerk or county auditor which method your city uses. There is a separate guide for each nomination method. This guide is for candidates in cities with runoff ordinances. To get your name on the ballot, you need to file a nomination petition and an affidavit of candidacy with the city clerk. You must file the nomination petition and affidavit of candidacy together. Where to get Nomination Papers The nomination petition and affidavit of candidacy forms are available from the city clerks, county auditors or the election office of the Iowa Secretary of State. Minimum Number of Signatures At least ten (10) or 2% of the number of people who voted for the office you are a candidate for at the last regular city election. (Ask the city clerk or county auditor how many signatures you need.) Who Can Sign Nomination Petition Any eligible elector of the city (or ward, if you are running for a ward seat) may sign your nomination petition. An eligible elector is a person who meets all Iowa voter registration requirements, even if the person is not registered to vote. Where to File Nomination petitions must be filed with the city clerk. When to File First day: Monday, August 27, 2007 Last day: Thursday, September 20, 2007— no later than 5 p.m. For more information about Iowa Elections: This guide and other election information can be found on the Secretary of State's website: www.sos.state.ia.us/elections (candidate information) City Candidate's Guide, Runoff Page 1 of 4 January 24, 2007 FCHECKLIST FOR NOMINATION PETITIONS AND AFFIDAVIT OF CANDIDACY Getting Ready to Circulate the Nomination Petitions Before Anyone Signs. At the top of each page fill in all information requested, including the name of the candidate, the office sought, and the ward or district number if any. Do this before anyone signs the petition. You may fill in one petition and make copies to assure that all page headings are the same and correctly filled out. Indicate if to Fill a Vacancy. If an incumbent office holder resigned or died before the end of the term, the office must appear on the ballot at the next city election. If the term of office does not expire at the end of this year, you must indicate on the nomination petition that the election is to fill a vacancy. For example, FOR THE OFFICE OF: Mayor, To Fill Vacancy. Check Ward or District Number. Be sure that the correct district or ward number is on each page of the nomination petitions, if it is needed. Candidate Name. Be sure that the candidate's name is plainly printed or typed exactly as the candidate wishes it to appear on the ballot, and in exactly the same form on each page of the nomination petition and on the affidavit of candidacy. Only the candidate's name may be used, no parentheses, quotation marks or titles may be included. 2. Circulating the Nomination Petitions Signers must be qualified. Each signer must: a. Be an eligible elector of Iowa (meet the qualifications to register, but not necessarily registered to vote.) b. Be a resident of the city. Signers of nomination petitions for candidates for ward seats must be residents of the ward when they sign the nomination petition. c. All signers of nomination petitions shall include their residences (house number, street or rural route, and city) and the date of signing. Signature lines lacking signatures and/or addresses will not be counted. 3. Filling out the Affidavit of Candidacy Candidate Name. The candidate's name should appear on the affidavit of candidacy in exactly the same form as it appears on the nomination petition. This must be plainly printed or typed exactly as the candidate wishes the name to appear on the ballot. Only the candidate's name may be used; no parentheses, quotation marks, or titles may be included. Notary Required. A notary public must be present when the candidate signs the affidavit of candidacy. The notary must also sign the affidavit of candidacy and include the official title - Notary Public. Candidate Signature. The spelling of the name, including initials, should be the same as the spelling of the name on the nomination petitions and as printed on the affidavit of candidacy. The candidate must sign the affidavit of candidacy in front of a notary public. 4. Getting Ready to File Count the Signatures. It is wise to file more than the required minimum number of signatures. Be Sure You are Ready. After the nomination petitions have been accepted for filing nothing can be added to them and they cannot be returned to the candidate. City Candidate's Guide, Runoff Page 2 of 4 January 24, 2007 Staple the Pages of the Nomination Petitions Together. Nomination petitions will not be accepted if they are not bound together and the required information is not filled out on each page. 5. Filing with the City Clerk Affidavit of Candidacy and the Nomination Petitions are Filed Together. Papers will be rejected unless both the affidavit of candidacy and the nomination petitions are filed together. A candidate may send the signed and notarized affidavit of candidacy to the city clerk by fax. The faxed copy of the affidavit must arrive before the filing deadline. The candidate must also mail the original signed and notarized affidavit of candidacy to the county auditor who will be conducting the election. The envelope containing the original affidavit must be postmarked before the filing deadline. The auditor must receive the affidavit no later than 7 days after the filing deadline. File as Early as Possible. Your nomination petitions will be inspected for completeness before they are accepted for filing. If the papers do not meet minimum filing requirements, they will not be accepted for filing and will be returned. If you file early, you may have time to correct your error and to resubmit your papers. Mailing Affidavit of Candidacy and Nomination Petition. Remember that the city clerk must receive your papers before 5 p.m. on September 20. Please note: Postmark dates do not count. 2007 CITY ELECTION CALENDAR (Runoff Calendar) DAY AND DATE EVENT Monday CANDIDATE FILING BEGINS August 27 First day to file affidavit and nomination petitions with the city clerk. Thursday CANDIDATE FILING DEADLINE September 20 Last day to file the affidavit and nomination petitions in the office of the city clerk. Deadline is 5 p.m. City clerk's offices are required by law to be open until 5 p.m. Tuesday WITHDRAWAL DEADLINE September 25 Last day for candidates to withdraw by filing a written request with the city clerk. Tuesday OBJECTION DEADLINE September 25 Last day to file written objections to nomination petitions or eligibility of candidate with the city clerk. Monday WORRY FREE POSTMARK DATE October 22 Correctly completed voter registration forms postmarked by today are considered timely even if received after October 26. Friday VOTER REGISTRATION DEADLINE October 26 Registration closes at 5 p.m. for regular city election. Forms postmarked by October 22 are considered on time even if received after today. Tuesday REGULAR CITY ELECTION DAY November 6 Polls open at 7 a.m. and close at 8 p.m. Exception: under some conditions, the polls may be opened at noon. City Candidate's Guide, Runoff Page 3 of 4 January 24, 2007 Thursday, CANVASS OF VOTES November 8 The board of supervisors meets to canvass the elections. The canvass is held on Thursday for all cities with runoff ordinances even if a runoff election is not expected to be necessary. Monday VETERAN'S DAY - HOLIDAY (State Offices closed) November 12 Friday CONTEST NOTICE DEADLINE November 16 Statement of intent to contest election must be filed with the city clerk no later than ten days after the election. Monday WORRY-FREE POSTMARK DATE November 19 Correctly completed voter registration forms postmarked by today are considered timely even if received after November 26. Thursday THANKSGIVING DAY - HOLIDAY (State Offices closed 22"d & 23`d) November 22 Monday VOTER REGISTRATION DEADLINE November 26 Tuesday RUNOFF ELECTION DAY, if necessary in cities where the council has December 4 chosen the runoff option, are held only for seats for which no one received a majority of the votes cast for the office. Mon. or Tues. CANVASS OF VOTES - By Board of Supervisors December 10 or 11 Thurs. or Fri. RECOUNT REQUEST DEADLINE December 13 or 14 Not more than three (3) days after the canvass, recount requests must be filed with the county auditor. Friday CONTEST NOTICE DEADLINE December 14 Statement of intent to contest runoff must be filed with the city clerk no later than 10 days after the election. For more information please contact: The City Clerks Office, The Elections Division The County Auditor Or Office of the Secretary of State (In the County where you live.) Lucas State Office Building, First Floor 321 East 12`h Street Des Moines, IA 50319 (515) 281-0145, voice or TDY Note: The information furnished in this pamphlet has been compiled in the Office of the Iowa Secretary of State to assist candidates and the public in meeting the requirements of Iowa's election laws. If any errors in compilation or computation have occurred, or if there have been amendments to the Iowa Code, the provisions of the Iowa Code and the Session Laws shall prevail. City Candidate's Guide, Runoff Page 4 of 4 January 24, 2007 CITY CLERK'S GUIDE TO CITY ELECTIONS CITY CLERK ' S GUID TO 2007 � 2UO8 CITY ELECTIONS Prepared in the office of the Iowa Secretary of State 2i5i07 CITY CLERK'S GUIDE TO CITY ELECTIONS Notice: Every attempt has been made to make this an accurate and reliable guide. If there are conflicts between the Code of Iowa and the information contained in this guide, the Code and session laws shall be considered authoritative. Any changes in the Code of Iowa or in the Iowa Administrative Code since the preparation of this guide shall be followed. References to the Code of Iowa are cited only by section number. For example: §376.6. Iowa Laws can be found on Website: http://www.legis.state.ia.us/iowaLaw.htmI References to the Iowa Administrative Code are cited as follows: IAC 721--21 .2 (1). "721" is the Secretary of State's department number in the Iowa Administrative Code. Election rules are found in chapters 20 through 26. Rules can be found on the State Website: http://www.legis.state.ia.us/iAC.htmI For Additional Help- If you have questions or need further assistance, please call: Your Local County Auditor's Office Your City Clerk Or The Elections Division of the Office of the Secretary of State (515) 281-0145, voice or TTY (515) 281 -0145 Prepared in the office of the Iowa Secretary of State 2i5i07 2 CITY CLERK'S GUIDE TO CITY ELECTIONS Table of Contents Page # Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-1 Types of Elections Responsibilities & Planning Tips Planning Worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... A-4 Part I: Ballot Planning — Office(s) Part II: Ballot Planning — Public Measures Part III — Type of Nomination Process Part IV — Population Part V - Publication Nomination Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-7 Distribution Receiving Nomination Papers Write-In Votes in City Elections . . . . . . . . . . . . . . . . . . . . . . . . A-10 Write-In Candidate Elected Write-In Candidate in City Primary Elections Write-In Votes in Cities with Runoff Provisions Vacancies in City Offices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-12 Filled by Appointment Special Election Section B — Candidate Guide's - See SOS Website www.sos.state.ia.us /voter/elections/city elections Cities with Primary Elections Cities with Nomination by Convention (chapter 44) Cities with Nomination by Petition (chapter 45) Cities with Runoff Elections Prepared in the office of the Iowa Secretary of State 2i5i07 3 CITY CLERK'S GUIDE TO CITY ELECTIONS Section C — City Election Calendars: See website www.sos.state.ia.us /voter/elections/city elections Section D — Code of Iowa: See Code of Iowa http://www.legis.state.ia.us/lowaLaw.htmI http://www.legis.state.ia.us/IACODE/2003/ Chapter §376 Section §372.13 Section E — Annexations & Precinct Boundaries Annexations For code sections See Code of Iowa P http://www.legis.state.ia.us/IACODE/2003/ Iowa Code section §49.3 Iowa Code section §49.5 Iowa Code section §49.8 Prepared in the office of the Iowa Secretary of State 2i5i07 4 CITY CLERK'S GUIDE TO CITY ELECTIONS SECTION A INTRODUCTION The city clerk is responsible for making election information available to candidates receiving nomination papers. The clerk decides if the nomination papers are complete and sufficient for filing and delivers election materials to the county auditor. Iowa law provides cities with a variety of choices for the election of city officials. There are four nomination processes: 1 . Primary election (candidates file nomination petitions) 2. Nomination by petition, with only one election (Chapter 45) 3. Nomination by convention, with only one election (Chapter 44) 4. Runoff election (candidates file nomination petitions) The city clerk must certify (to the county auditor) the type of nomination process no later than 90 days before the regular city election. After certification, the nomination process cannot be changed unless the change will take effect after the regular city elections. [§376.6(2)] 1. Primary Election If the city's ordinances do not include a specific provision naming a nomination process, Iowa law requires that the primary election process be used. A primary election is held only if there are more than 2 candidates for an office. Candidates file nomination petitions to get on the ballot in the primary election. The number of signatures needed by each candidate is determined by the number of votes cast for that office at the previous election. If there are one or two (or no) candidates for an office no primary election is held for that office. If there are more than two candidates for an office, a primary election is held four weeks before the regular city election. Only the offices with more than two candidates are included on the ballot at the primary election. The two candidates who receive the most votes are declared nominated and their names appear on the ballot at the regular city election. The filing period for cities that may need to hold primary elections is shorter and earlier than it is for other cities. The other types of nomination processes must be adopted by ordinance. 2. Nomination by Petition, Chapter 45 The city council may choose this option by adopting an ordinance specifying nominations under Chapter 45. Candidates collect signatures on petitions in order to get the candidate's name to appear on the ballot at the regular city election. The number of signatures needed on a nomination petition is based upon the population of the city. The regular city election is the only election held. There is no primary or runoff election. Some cities allow nominations to be made under either chapter 45 or chapter 44, or both. [§45.1(8), §45.1(9)] Prepared in the office of the Iowa Secretary of State 2/5/07 5 CITY CLERK'S GUIDE TO CITY ELECTIONS 3. Nomination by Convention, Chapter 44 The city council may choose this option by adopting an ordinance specifying nominations under Chapter 44. Candidates are nominated by conventions of nonparty political organizations. Iowa law requires that a minimum number of people attend the convention or the convention is not valid. The regular city election is the only election held if nominations under chapter 44 have been adopted. There is no primary or runoff election. Some cities allow nominations to be made under either chapter 45 or chapter 44 or both. [§44.1] 4. Runoff Election This option must be adopted by ordinance. A runoff election is held after the regular city election when no candidate receives a majority of the votes cast for an office, or if a write-in winner declines to accept election. The county board of supervisors canvasses the votes from the regular city election to determine which names appear on the ballot in the runoff election. The runoff election must be held four weeks after the regular city election. Candidates for the runoff election cannot withdraw. §376.9] Prepared in the office of the Iowa Secretary of State 2/5/07 6 CITY CLERK'S GUIDE TO CITY ELECTIONS RESPONSIBILITIES & PLANNING TIPS Topic Refer to Page Planning Worksheet. This form is to help you determine Planning Worksheet what office(s) must be on the ballot. Completing Part III (and filing on time) will fulfill the requirement that you report your city's nomination process to the auditor. [§376.6] Public Measures. Before the filing period begins, check Planning Worksheet with the city council to see whether they wish to include any questions on the ballot. (The filing deadline for cities to submit questions to the auditor is the day after nominations close.) Nomination Papers — Out. You must provide nomination Distributing papers and candidate guides to anyone who requests Nomination Papers them. Nomination Papers — In. During the period when Receiving candidates may file nomination papers, someone must be Nomination Papers in your office to receive them. Examine papers for compliance with requirements. Filing Deadline Hours. On the last day for candidates to file nomination papers the city clerk's office must be open until 5:00 p.m. Deliver to the Auditor. The day after nominations close deliver to the county auditor: ❑ All nomination papers and candidates' affidavits ❑ Council's action requesting inclusion of any questions on the regular city election ballot ❑ Complete text of all questions For more information please contact: The City Clerks Office The County Auditor or The Elections Division (In the County where you live.) Office of Secretary of State Lucas State Office Building, First Floor Des Moines, Iowa 50319 (515) 281-0145 Prepared in the office of the Iowa Secretary of State 2i5i07 7 CITY CLERK'S GUIDE TO CITY ELECTIONS PLANNING WORKSHEET City Of: Part I Ballot Planning — Office(s) Purpose To determine which offices will be on the ballot for this year's city election. Instructions 1. Office. List all offices that are filled by election, even if the term ends in two years. Examples of offices to include are city council member and mayor. Do not list any offices that are always filled by appointment (such as city clerk and treasurer). 2. Term. In column 2 put the number of years (2 or 4) a person elected to a full term would serve for each office listed in column 1 . 3. Date Term Ends. In column 3 indicate the date the term expires. If the incumbent was elected or appointed to fill a vacancy, use the expiration date of the term the last time a person was elected to the seat for a full term. 4. Name of Incumbent. In column 4 list the names of all persons who are currently holding the offices listed in column 1. Include the names of persons who were temporarily appointed to fill vacancies in elective offices. 5. Date Appointed. If the incumbent was appointed to the office, indicate the date of the appointment in column 5. If the incumbent has been elected since initially assuming office by appointment, leave the appointment date blank. 1. 2. 3. Date 4. 5. Date Office Term Term Name of Incumbent Appointed Ends Prepared in the office of the Iowa Secretary of State 2i5i07 8 CITY CLERK'S GUIDE TO CITY ELECTIONS Part II Ballot Planning — Public Measures Purpose To determine whether or not questions will be on the city election ballot. Instructions Check appropriate response to the following question: Does the city council plan to include any public measures (questions) on the ballot at the regular city election? Yes No Maybe Please Note Public measures must be filed in the office of the county auditor no later than 5 p.m. on Friday, September_, 20 Part III Type of Nomination Process Purpose To determine which election calendar to follow in planning elections for your city and the number of signatures needed by candidates. Please note: Iowa Code §376.6 requires this information to be reported to the county auditor. Instructions Mark the method your city has chosen for making nominations. For all methods other than primary elections attach a copy of the ordinance mandating your nomination process. ❑ Primary Election: Default, no action by city council needed. ❑ Regular City Election: followed by a Runoff Election, if needed. [§376.9] ❑ One Election only: Chapter 44 and/or Chapter 45 Part IV Population Purpose To determine whether polls may be opened at noon and the number of signatures needed in cities with nominations under chapter 45. Instructions Check the appropriate population range for your city ❑ 3,500 or greater ❑ 100 — 3,499 ❑ less than 100 If the population of your city is 3,500 or less, at what time do you prefer to have the polls opened? ❑ 7 a.m. ❑ Noon Prepared in the office of the Iowa Secretary of State 2/5/07 9 CITY CLERK'S GUIDE TO CITY ELECTIONS Part V Publication Purpose To determine in which newspaper(s) to publish the notice of election. Instructions List the newspaper(s) in which you would like the notice of election to be published: Signed Date: City Clerk City of Prepared in the office of the Iowa Secretary of State 2i5i07 10 CITY CLERK'S GUIDE TO CITY ELECTIONS NOMINATION PAPERS Distribution There is no "first day" for collecting signatures. Candidates may begin circulating petitions at any time, but signers must still be qualified when nomination papers are filed. 1 . Forms. Give nomination papers to anyone who asks for them. a. Nomination by Petition i. Affidavit by Candidate. Secretary of State Form ii. Petition Form. Secretary of State form b. Nomination by Convention i. Affidavit by Candidate. Secretary of State Form ii. Nomination by Convention. Form 2-1 (only for Chapter 44) 2. Office list. Using the information from the Planning Worksheet, the county auditor will provide you with a list of the offices that will appear on the ballot, including which offices are to be voted upon to fill vacancies. Give copies of this list with the nomination papers. 3. It is not necessary to: a. Fill out the tops of petitions for candidates b. Record names of people who request papers 4. Other sources. Nomination papers are also available from a. County auditors b. Other cities and counties C. Vendors and printers d. People may make their own 5. Signatures needed. The number of signatures varies with type of nomination process. a. Chapter 45: flat rate based on population [§45.1(8)] i. 3,500 or greater = 25 signatures ii. 100 - 3,499 = 10 signatures iii. less than 100 = 5 signatures b. Primary or Runoff: 2% of votes cast for the office, the last time it was on the ballot but not less than 10. For at-large council seats, divide the total number of votes by the number of seats on the ballot at the election two years ago, then multiply by .02. Compare your results with the county auditor to be sure that both offices are providing the same information. [§376.4] C. Chapter 44: Signatures are not required. Nomination certificates must show attendance by at least ten (10) eligible electors, including one person from each of at least one-half of the precincts in the city. [§44.1] 6. Candidate Guides. Make photocopies of the Guide and give a copy to each person who requests nomination papers. Prepared in the office of the Iowa Secretary of State 2i5i07 11 CITY CLERK'S GUIDE TO CITY ELECTIONS Receiving Nomination Papers 1. No Early or Late Filing. Candidates may begin collecting signatures at any time. However, nomination papers cannot be accepted before the filing period begins or after 5:00 p.m. on the last day nomination papers may be filed with the city clerk. [§376.4] First day to file = 71 days before the regular city election. Last day to file = 47 days before the regular city election. * For cities with primary elections the filing period is 85 to 68 days before the regular city election. 2. City Clerk or Clerk's Designee Must Receive Papers. [§376.4] a. Nomination papers must be filed with the city clerk or the clerk's designee. • Candidates may not file nomination papers with the auditor. b. If the city clerk is not available during usual business hours, a substitute must be designated to receive nomination papers. C. City clerks are required by law to have their offices open until 5 p.m. on the last day candidates may file nomination papers. 3. Written Objections Required. If nomination papers appear to meet the basic requirements, you shall accept them for filing. Questions about the qualifications of candidates or the legal sufficiency of nomination papers are resolved by a formal examination following written objections. Objections must be filed with the city clerk no later than 35 days before the date of the regular city election. [§376.4, §44.4, §44.5, §44.8] 4. Personal Filing Not Required. It is not necessary for the candidate to appear in person to file the nomination papers. Someone else may deliver the completed forms to the city clerk. 5. Examination Guidelines. Examine the nomination papers carefully to be sure that all requirements are met: a) Affidavit of candidacy. Check the following information: i) Office and district or ward, if any. ii) Vacancy candidates: If the candidate is running for an office that is on the ballot to fill a vacancy, the words "To Fill Vacancy" must appear on the affidavit and the petition. iii) Candidate's name. (1) Legibly printed at the top, signature at the bottom. If the name is unclear, print it neatly at the top of the affidavit. (2) No titles, parentheses, or quotation marks are allowed. (3) Address, city, county and zip code. (4) Election date (the date of the regular city election). iv) Signed by the candidate and the signature notarized. If necessary, the city clerk may witness the signature of the candidate. The affidavit must be signed in the presence of the clerk, or notary. Prepared in the office of the Iowa Secretary of State 2i5i07 12 CITY CLERK'S GUIDE TO CITY ELECTIONS v) Affidavits must be filed at the same time as the nomination petition. vi) Affidavit of candidacy may be faxed to the office if the original is also mailed to the county auditor. Be sure to report to the auditor that the original will arrive in the mail. Nomination petitions may not be faxed. b) Petition pages must be fastened together. i) All pages of the petition must be securely fastened together. Staples are the best method. c) Petition must be properly completed. i) Information should be the same on both the petitions and affidavit. ii) All pages must be completed at the top. d) Count the signatures. i) Be sure that the minimum number of signatures has been filed. ii) Do not count signatures that have been crossed out. e) Written Objections Required. i) If nomination papers appear to meet the basic requirements, you must accept them for filing. [See item 3 on the previous page.] f) Return unacceptable nomination papers. i) If the papers are not acceptable, return them to the person who delivered them. The papers may be corrected and re-filed before the deadline. ii) Date & Time. Note the date and time of filing on both the affidavit and the nomination papers. g) Receipt. Issue a receipt for the nomination papers. h) Copy affidavit. Keep a photocopy of each candidate's affidavit. i) Candidate list. Keep a list of the candidates' names and the offices for which they have filed. j) Deliver all nomination papers and questions to the county auditor by 5 p.m. on the day following the last day on which nomination petitions can be filed along with the full text of any questions for the ballot. WRITE-IN VOTES IN CITY ELECTIONS Iowa laws about write-in votes are different for city elections than for any other type of election. Please read these instructions carefully. [§376.11] 1 . Write-in Votes Permitted Write-in votes are permitted in all elections for elective city offices. This includes primary, regular, and runoff elections. Prepared in the office of the Iowa Secretary of State 2/5/07 13 CITY CLERK'S GUIDE TO CITY ELECTIONS 2. If a Write-in Candidate is Elected This section refers only to elections (regular city election or runoff) at which a write-in candidate was declared elected. This does not apply to primary elections or the regular city election before a runoff when a write-in candidate is nominated to appear on the ballot at a later election. If a write-in candidate wins an election and wants the job: a. The candidate does not have to file an affidavit of candidacy. b. The person is declared elected, just the same as any candidate whose name was printed on the ballot and won the election. 3. If a Write-in Candidate is elected, then declines the office This section applies only to the regular city election in cities with primary elections or elections conducted under Chapter 44, Chapter 45. If a write-in candidate wins an election and does not want the job, the winning candidate must submit a letter of resignation to the city clerk by 5 p.m. on the day after the canvass. a. Upon receipt of the written resignation, the city clerk will notify the person who received the next highest number of votes. i. If that person accepts, the person shall be considered the duly elected officer Unless (1) A petition is filed requesting a special election, and (2) That petition is signed by eligible electors of the city equal in number to 25% of the people who voted for the office in the election. ii. If that person declines he or she must submit a written resignation within ten days. (1) The office is then considered vacant at the end of the term (2) The vacancy shall be filled pursuant to §372.13(2) (3) An appointment may be made before the end of the current term 4. Write-in Candidates in City Primary Elections b. Any person who receives write-in votes at a city primary election and who wants to be eligible for the regular city election must file an affidavit of candidacy. The auditor should notify the write-in candidates of this requirement. The affidavit must be filed i. By 5 p.m. on the day following the canvass; ii. With city clerk or with the county auditor. C. The county auditor shall disregard the write-in votes for any write-in candidate who does not file an affidavit of candidacy on time. d. Notations shall be made on the abstract showing which persons received write-in votes and filed affidavits of candidacy. e. The total number of votes cast for the office shall be amended by subtracting the write-in votes of candidates who did not file the affidavit. 5. Write-in Votes in Cities with Runoff Provisions. If a person who was elected by write-in votes chooses not to accept the office: Prepared in the office of the Iowa Secretary of State 2i5i07 14 CITY CLERK'S GUIDE TO CITY ELECTIONS f. The winner must file a notice of resignation with the city clerk or with the commissioner by 5 p.m. on the day following the canvass. g. All remaining persons who received write-in votes and wish to be on the runoff ballot must file affidavits of candidacy with the city clerk or county commissioner by 5 p.m. on the fourth day following the canvass. The auditor should notify the write-in candidates of this requirement. h. The abstract of votes shall be amended to show that the person who was declared elected declined the office and a notation shall be made next to the names of those persons who did not file an affidavit. i. The runoff election must be held even if one of the remaining candidates has a majority of the votes after the write-in votes are disregarded. 6. If a runoff is necessary and write-in votes were cast: j. Everyone who received write-in votes and who wants to be eligible for the runoff election must file an affidavit of candidacy, the votes for any person who received write-in votes and does not file an affidavit will be disregarded. The auditor should notify the write-in candidates of this requirement. k. The abstract of votes shall be amended to note which of the write-in candidates failed to file the affidavit. The runoff election must be held even if the abstract now shows that someone received a majority. [§376.11] VACANCIES IN CITY OFFICES Nonpartisan election 1 . Vacancies Filled by Appointment [§372.13(2)(a)] The city council may fill vacancies in elective city offices by appointment. The appointment is until the next election. a. The appointment must be made within 40 days after the vacancy occurs. b. The council must publish notice of its intention to appoint and the right of the people to call a special election by petition. 2. Special City Elections to Fill Vacancies [§372.13(2)(b)] The city council may choose to fill the vacancy by special election, or if the council has chosen to appoint eligible electors of the city or ward may petition for a special election. A petition requesting that the vacancy be filled by a special election must be filed with the city clerk within 14 days of the publication of the notice of intent to appoint or within 14 days after the appointment is made, whichever is later. Signature requirements - petitions for special city elections to fill vacancies: Population of City Signatures* 10,000 or less 15%* or 200, whichever is less 10,001 - 50,000 15%* or 1000, whichever is less 50,001 or more 10%* or 2000, whichever is less [§372.13(2)(a)] *Signatures of eligible electors of the city equal to the required percentage (10 or 15) of the votes cast for all candidates for that office at the last regular election in which the office was on the ballot. Prepared in the office of the Iowa Secretary of State 2/5/07 15 CITY CLERK'S GUIDE TO CITY ELECTIONS Calendar for Cities with Primary Election Provisions A primary election must be held if the city has chosen this process and it is necessary. [§372.13(2)(b); 721-21.403] Friday 60 days before election Written notice to auditor due Friday 53 days before election, at noon Filing deadline for candidates Friday 53 days before election, at 5 pm Deadline for city clerk to deliver nomination papers to auditor Monday 50 days before election, at noon Deadline for objections to nominations. Hearing must be held within 24 hours of receipt of objection. Monday 50 days before election, at 5 pm Deadline for candidates to withdraw Tuesday 28 days before election Primary election, if needed Calendar for Cities without Primary Election Provisions Different deadlines apply to cities that have adopted by ordinance one of the following options: nominations under Iowa Code chapter 44 or chapter 45, or a runoff election requirement if no candidate in the special election receives a majority of the votes cast. Friday 32 days before election Notice to auditor due Friday 25 days before election, at noon Filing deadline for candidates Friday 25 days before election, at 5 pm Deadline for City clerk to deliver nomination papers to auditor Monday 22 days before election, at noon Deadline for objections to nominations. Hearing must be held within 24 hours of receipt of objection. Monday 22 days before election, at 5 pm Deadline for candidates to withdraw Tuesday 28 days after election Runoff election, if needed[IAC 721-21 .404(2)] 3. Nominations The signature formula and petition forms are the same for special vacancy elections as they are for the regular city election. The filing period begins as soon as the notice is given to the auditor and ends 47 (or 68) days before the date set for the special election. 4. Oath of Office Swear in the new officer within 10 days after the election. Prepared in the office of the Iowa Secretary of State 2/5/07 16 CITY CLERK'S GUIDE TO CITY ELECTIONS CityAnnexations After a city annexes territory the city council must make decisions about changes to the city precinct plan. The new territory must be assigned to a voting precinct, and if the city elects council members by wards, the ward plan must also be revised. 1. Precincts a. Requirements. Precincts must be drawn following the requirements in Iowa Code sections §49.3 and §49.5 and §49.8(2). The city council may decide to attach the annexed territory to existing precincts, or to establish a new precinct. b. Notify county auditor. Before final adoption of any change in the boundaries of city precincts, the county commissioner of elections must have an opportunity to comment on the proposed changes. The commissioner must be given at least seven, but not more than ten, days to offer written comments on the plan. [§49.5] C. Amend precinct ordinance. Because city precincts are established by ordinance, that ordinance must be amended to reflect any changes made in the precinct boundaries. A public hearing must be held before final adoption of the ordinance. [§49.5] d. File with Secretary of State. Changes in precinct boundaries must also be filed with the Secretary of State as soon as possible after the ordinance is adopted. [§49.7, last unnumbered paragraph] 2. Wards If the city elects council members from wards, the ward boundaries must also be adjusted to include the newly annexed territory. Follow the same process described above for adjusting the precinct boundaries. 3. Council terms not affected. When the boundaries of a city council district (or ward) are changed by annexation, the change shall not result in the term of any officer elected from the former district being terminated before or extended beyond the expiration of the term to which the officer was last elected. If more than one incumbent officeholder resides in a district redrawn during reprecincting, their terms of office shall expire after the next election in the political subdivision. When a vacancy occurs on the city council following the effective date of new district boundaries, the vacancy shall be filled using the new boundaries. [§49.8(4)] Applicable Sections of the Iowa Code: See /A Code @ http://www.legis.state.ia.us/IACODE/2005/ §49.3 Election precincts. §49.5 City precincts. §49.8 Changes in precinct Prepared in the office of the Iowa Secretary of State 2/5/07 17 OF,o�9 Candidate's Guide ..; .. w Michael A. Mauro Convention Nominations 9f. S p y F Iowa Secretary of State Iowa Code Chapter 44 T4py OF City Election November 6, 2007 Qualifications Candidates for election to city offices must be eligible electors of the city. An eligible elector is a person who meets all Iowa voter registration qualifications, even if the person is not registered to vote. Candidates who are seeking election from wards must be residents of the ward at the time the nomination papers are filed and at the time of the election. Nominations Cities have choices about how to nominate candidates for the regular city election. Ask your city clerk or county auditor which method your city uses. There is a separate guide for each nomination method. This guide is for candidates in cities with nominations by convention under Iowa Code Chapter 44. To get your name on the ballot, file a convention nomination certificate and an affidavit of candidacy with the city clerk. You must file the certificate and affidavit together. Where to get Nomination Certificates The convention nomination certificate and affidavit of candidacy forms are available from the city clerks, county auditors or the election office of the Iowa Secretary of State. Minimum Number of Convention Attendees At least ten (10) or one (1) eligible elector from half of the precincts in the city. An eligible elector is a person who meets all Iowa voter registration requirements, even if the person is not registered to vote. Where to File Nomination certificates and affidavit of candidacy must be filed together with the city clerk. When to File First day: Monday, August 27, 2007 Last day: Thursday, September 20, 2007— no later than 5 p.m. For more information about Iowa Elections: This Guide and other election information can be found on the Secretary of State's website: www.sos.state.ia.us/.elections (candidate information) City Candidate's Guide, Ch. 44 Page 1 of 4 January 17, 2007 CHECKLIST FOR NOMINATION CERTIFICATES AND AFFIDAVIT OF CADIDACY ❑ 1. The Convention Check Attendance. Be sure that enough people are present to meet the minimum requirements of the law. A. At least one eligible elector from half the voting precincts in the city. Check with the county auditor or the city clerk for this number. Number of precincts in the city = x.5 = Number of precincts represented = B. At least ten people must attend. Number attending = 2. Nomination Certificate The chairperson and the secretary of the convention will certify the nomination certificate. It must include all of the following information: Organization Name. The name of the organization may not exceed five words. Office name. Include the name of the office to which each candidate is to be nominated. Indicate if To Fill Vacancy. If an incumbent office holder resigned or died before the end of the term, the office must appear on the ballot at the next city election. If the term of office does not expire at the end of this year, you must indicate on the nomination certificate that the election is to fill a vacancy. For example, FOR THE OFFICE OF: Mayor, To Fill Vacancy. Check Ward or District Number. Be sure that the correct district or ward number is indicated on the nomination certificate, if needed. Candidate Name. Be sure that each candidate's name is plainly printed or typed exactly as the candidate wishes it to appear on the ballot, and in exactly the same form on the nomination certificate and on the affidavit of candidacy. Only the candidate's name may be used; no parentheses, quotation marks or titles may be included. Place of Residence. The street address of each nominee must be included. Vacancy Provisions. Specify the method that will be used to fill any vacancies, if candidates withdraw, die or are found ineligible to run before the deadline. Committee Members. Include the names and addresses of each member of the organization's executive or central committee. Delegate List. The name and address of each delegate or voter in attendance at the convention or caucus must be included on the nomination certificate. Signatures on Certificate. The presiding officer and secretary must sign the certificate in front of a notary public. The officers' addresses must also be included. City Candidate's Guide, Ch. 44 Page 2 of 4 January 17, 2007 ❑ 3. Filling out the Affidavit of Candidacy Include Office Name and Ward or District Number. Be sure that the affidavit of candidacy includes the name of the same office and ward or district number that is on the nomination certificate. Candidate Name. The candidate's name must appear on the affidavit exactly the same as it appears on the nomination certificate. This must be plainly printed or typed exactly as the candidate wishes the name to appear on the ballot. Only the candidate's name may be used; no parentheses, quotation marks, or titles may be included. Notary Required. A notary public must be present when the candidate signs the affidavit of candidacy. The notary must also sign the affidavit of candidacy form and include the official title— Notary Public. Other officers who may legally witness oaths may substitute for a notary. Candidates Signature. The spelling of the name, including initials, should be the same as the spelling of the name on the nomination certificate and as printed on the affidavit of candidacy. The candidate must sign the affidavit of candidacy in front of a notary public, or other officer who is empowered to witness oaths. 4. Getting ready to file Be sure you are ready. Once the nomination certificate and affidavit of candidacy have been accepted for filing nothing can be added to them and they cannot be returned to the candidate. ❑ 5. Filing with City Clerk Affidavit of Candidacy and Nomination Certificate must be filed together. Papers will be rejected unless both the affidavit of candidacy and the nomination certificate are filed together. File as early as possible. Your nomination certificate will be inspected for completeness before it is accepted for filing. If the certificate does not meet minimum filing requirements, it will not be accepted for filing and will be returned. If you file early, you may have time to correct any error and to resubmit your papers. Mailing Affidavit of Candidacy and Nomination Certificate. Remember that the city clerk must receive your papers before 5 p.m. on September 20. Please note: Postmark dates do not count. City Candidate's Guide, Ch. 44 Page 3 of 4 January 17, 2007 State of Iowa City Election Nomination Paper Instructions Candidate must file two forms together: 1 . Affidavit of Candidacy. If your affidavit does not have all'of the required information, your nomination papers will be rejected. This information is required: o Candidate's name and address. o Phonetic pronunciation of name. (If applicable.) o Name of the office sought, including district or ward, if any. o Candidate's signature. (The candidate must sign the affidavit in front of a notary public.) o Signature of the notary public, and the state and county where affidavit was notarized. 2. Nomination Petition. Li Fill out the heading before anyone signs the petition. o If the heading at the top of each page of the petition is not complete, the signatures on that page will not be counted. Li If you print the petition on both sides of the paper, make sure to include the heading on each side and complete the required information. Printing You may fill out the heading on one petition form and then make copies for people to sign. If you print the petition on both sides of the paper, make sure to include the heading on each side and complete the required information. Scroll down for detailed instructions Prescribed by the Iowa Secretary of State State of Iowa Affidavit of Candidacy City Election This Affidavit of Candidacy must be filed with your nomination petition. For the Office of T District/Ward # 0 (If applicable) (3) Check here if election is to fill a vacancy. (This means the office is on the ballot before the end of the regular term, because of a death or resignation.) Name (EXACTLEY as you want it to appear on the ballot. Do not include titles, parentheses or quotation marks.) Name Pronunciation (sounds like) 0 Home address© Street Address City State Zip County 0 Date of Election *E-mail 0 *Phone @ *NOTE: This information is optional and WILL be published if it is provided. 0 Print the name of the office on this line. Z District or ward number— if there is one. Check the box if you are running to fill a vacancy in an office. ® Print the candidate's name exactly as you want it to appear on the ballot. Do not include any titles, parentheses, or quotation marks. Example (acceptable): Mary Jane Black or M.J. Black or Mary Jane M. J. Black Example (unacceptable): Dr. Mary Jane W.J." Black or Mary Jane (M.J.) Black 0 Print how the candidate's name is pronounced phonetically. This is used for the recorded ballots for people with disabilities. © Print your home street address, city, state and zip code. 0 Print the name of the county where you live. ® Date of the election. The regular city election is held on the first Tuesday after the 1 St Monday in November. Optional: If you include your e-mail address it will be made public. io Optional: If you include your telephone number it will be made public. Prescribed by the Iowa Secretary of State Read the affidavit text carefully. It contains important information that you are swearing (or affirming) is true. Enlarged affidavit text: I swear or affirm that the information I have provided above is correct. I am a registered voter of the political party indicated above. I am a candidate for the office indicated above and request that my name be printed on the official ballot for this election. I am eligible to hold the office for which I am a candidate; if I am elected I will qualify by taking the oath of office. I know that I cannot hold a public office if I have been convicted of a felony or other infamous crime and my rights have not been restored by the governor or by the president of the United States. know that I am required to organize a candidate's committee, which shall file an organization statement and disclosure reports if my committee or receive contributions, make expenditures, or incur indebtedness in excess of seven hundred-fifty dollars ($750) in a calendar year for the purpose of supporting my candidacy for public office. I know that I cannot be a candidate for more than one office to be filled at this election. If I have filed nomination papers for more than one office I must file with the officer who accepted my nomination papers an affidavit indicating for which office I choose to be a candidate. I understand that if the affidavit is not filed by the last day candidates can file nomination papers, I cannot be a candidate for any office on the ballot at this election. Candidate's signature: Candidate must sign here Candidate must sign this affidavit in the presence of a Notary Public Where the affidavit is notarized State of County of Signed and sworn to (or affirmed) before me on (Date) by Print Candidate's Name Signature of Notary Public Prescribed by the Iowa Secretary of State Print Form STATE OF IOWA Affidavit of Candidacy CITY ELECTION This Affidavit of Candidacy must be filed with your nomination petition. For the Office of District/Ward # Check if election is to fill a vacancy. (If applicable) (This means the office is on the ballot before the end of the regular term;because of a death or resignation.) Name (EXACTLY as you want it to appear on the ballot.Do not include titles,parentheses or quotation marks.) Name Pronunciation (sounds like) (This information is helpful during the recording of audio ballots.Audio ballots are available for people with disabilities.) Home Address Street Address City State ZIP County Date of Election *E-mail *Phone *NOTE: This information is optional and WILL be published if it is provided. I swear or affirm that the information I have provided above is correct. I am a candidate for the office indicated above and request that my name be printed on the official ballot for this election. I am eligible to hold the office for which I am a candidate; if I am elected I will qualify by taking the oath of office. I know that I cannot hold a public office if I have been convicted of a felony or other infamous crime and my rights have not been restored by the governor or by the president of the United States. I know that I am required to organize a candidate's committee, which shall file an organization Statement and disclosure reports if my committee or I receive contributions, make expenditures, or incur indebtedness in excess of seven hundred and fifty dollars ($750) in a calendar year for the purpose of supporting my candidacy for public office. I know that I cannot be a candidate for more than one office to be filled at this election. If I have filed nomination papers for more than one office I must file with the officer who accepted my nomination papers an affidavit indicating for which office I choose to be a candidate. I understand that if the affidavit is not filed by the last day candidates can file nomination papers, I cannot be a candidate for any office on the ballot at this election. Candidate's Signature Candidate must sign this affidavit in the presence of a Notary Public State of County of Signed and sworn to (or affirmed) before me on Date by Print Candidate's Name Signature of Notary Public Prescribed by the Iowa Secretary of State Print Form STATE OF IOWA Nomination Petition CITY OFFICE CANDIDATES To sign this petition you must : Be a resident of Iowa and the city of and District/Ward (if applicable), Be qualified to register to vote in Iowa; but you don't have to be registered. We, the undersigned eligible electors of the State of Iowa and the above city (and district or ward, if applicable) hereby make the following nomination for the City Election, to be held November— 20 For District/Ward (if applicable). ❑ Check this box if the office is To Fill A Vacancy* We nominate (Candidate's name) who is a resident of the city of District/Ward (if applicable). Address where you live in Iowa Today's Sign your name House number and street City Date 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. An Affidavit of Candidacy must be filed with this petition. Last revised 2-9-07 *To Fill A Vacancy means the office is on the ballot because the elected official left before the end of the regular term. Prescribed by the Iowa State Commissioner of Elections .`�� 5?O l4 y:c lot '• MARY MOSIMAN Q• iZ N • -�C % Story County Auditor and *'• * �' Commissioner of Elections L Dear Candidate: The Story County Auditor's webpage offers a great deal of information that is utilized frequently by citizens. Elections are of primary interest. Answers to most all questions regarding the election process are available on the webpage. One frequently asked question pertains to the candidates seeking office; therefore Candidate Profiles are available. These are an opportunity for citizens to access information to make an informed choice. Completing the profile is optional. If you choose not to submit the profile, your name, address,and office sought will still be listed under the information pertaining to candidates. The profile is to be completed on a PDF document and submitted electronically. To obtain this document,please email me at auditor/storycountv.Coin, and I will forward the necessary information to you. If you do not have access to email,but would like your profile information on our web page, feel free to contact me at 515-382-7211 to discuss alternatives. A disclaimer will be on the web page as to support of candidates. The purpose of this Profile is not to solicit votes, raise funds, or advocate in any way. The Profile is to provide information of general interest to voters about candidates. Each profile is allotted identical space for consistent content. I look forward to hearing from you. Please feel free to contact me with questions, comments, or concerns. Re d , Mary Mo r an Story County Administration, 900 Sixth Street,Nevada, Iowa 50201-2087 515-382-7210 Fax 515-382-7221 Assistant Auditor: Lisa M. Markley Deputies: Danielle J. Dunham, Lucinda J. Martin