HomeMy WebLinkAboutA016 - Agreement for Joint and Cooperative Activity to Encourage Development of the Hospitality Industry of Ames dated February 8, 2005 e
AGREEMENT FOR JOINT AND COOPERATIVE
ACTIVITY TO ENCOURAGE THE DEVELOPMENT
OF THE HOSPITALITY INDUSTRY OF AMES
THIS AGREEMENT,made and entered into the day of rj)V , 2005,
by and between the CITY OF AMES,IOWA(City), a municipal corporation org d and
existing under the laws of the State of Iowa; and the AMES CONVENTION AND VISITORS
BUREAU (ACVB), a non-profit corporation.
WITNESSETH that:
WHEREAS, there has been formed an organization called the"Ames Convention and Visitors
Bureau"; and
WHEREAS,the City of Ames desires to purchase the services of said organization as
hereinafter stated,
NOW,THEREFORE,the parties hereto have agreed and do agree as follows:
I. The ACVB shall, in consideration of receiving 71.4% of the receipts realized by
the City from the imposition of a hotel/motel tax,establish and continue ongoing programs and
activities to encourage conventions and events to locate in the City of Ames, including by way of
specification,but not limitation, incentives, advertising,promotions, and direct solicitation of
prospects. In that regard,the ACVB shall cause to be collected and assembled pertinent
information regarding the convention sites, attractions and event opportunities of the Ames area,
including meeting facilities,transportation facilities,recreational facilities,visitor
accommodations, and such other information as may appear pertinent and useful to persons
making decisions relevant to the hospitality market in Ames. Additionally,the City may refer
convention or event related requests for funding that the City Council deems appropriate for
funding by the ACVB.
2. In consideration of the City's payments of Hotel/Motel Tax revenues to ACVB,
ACVB shall serve the City by evaluating and funding requests pertaining to activities and
programs that encourage conventions or events, enhance visitors' experiences, and improve the
quality of life for residents, including the annual 4th of July fireworks display. In that capacity,
ACVB shall evaluate and fund such requests annually in an amount not less than 5%of the
Hotel/Motel tax revenues received annually by ACVB from the City.
3. It is understood that payments from the City to the ACVB shall occur within
thirty(30) days following the City's receipt of each of the hotel/motel payments from the Iowa
Department of Revenue. It is agreed that the City will not advance funds to the ACVB in
anticipation of receipts of these hotel tax payments.
4. It is agreed that the ACVB will transmit to the City Council in March of each year
an annual report for the previous year's activity and a marketing plan for the upcoming calendar
year, along with an expenditure report for hotel and motel tax funds.
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5. It is agreed that the policies and activities of the ACVB shall be determined and
overseen by a thirteen member governing body to be so composed of persons,having respective
voting powers, as follows:
a. Four representatives of the Ames hotels/motels, each of whom shall have
one vote.
b. One representative from Iowa State University,who shall have one vote.
C. One representative from Iowa State Center, who shall have one vote.
d. One representative of the restaurant industry,who shall have one vote.
e. Four representatives at large, each of whom shall have one vote. If
possible from the ACVB membership, one representative shall represent the retail industry, one
shall represent the convention services industry and one shall represent any category of the
ACVB membership.
f. Two representatives of the Ames City Council appointed by the Mayor
and approved by the Council, each of whom shall have one vote.
6. It is further agreed that the City shall be admitted to full membership in the
ACVB and thereby have one vote to be cast toward election of the representatives elected to the
governing body as aforesaid, and on all other matters on which members vote under the articles
and bylaws of the ACVB.
7. This agreement shall be in effect so long as the City of Ames imposes a hotel and
motel tax.
IN WITNESS WHEREOF,the parties have caused this instrument to be signed as of the date
indicated. Both parties agree that the terms of this instrument will become effective July 1,
2005, only upon passage of the hotel/motel tax question on the April 5,2005, special election,
and enactment of the ordinance to impose a 7%hotel and motel tax in the City of Ames.
AMES CONVENTION AND CITY OF AMES,IOWA
VISITORS BUREAU
By: - By:
Monte Parrish,President Ted Tedesco,Mayor
Attest:
By: L / U
Diane R. Voss, City Clerk