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HomeMy WebLinkAboutA001 - Proceedings for Election to include Administrative offices G-3769 MINUTES OF MEETING TO SET DATE FOR ELECTION Ames , Iowa May 25 1982 The City Council met in regular session at Administration Building in the City, at 7:30 O' clock p.m. , on the 25th day of May , 1982. The meeting was called to ordet and there were present F. Paul Goodland Mayor, in the chair, and the following named Council Members: Atherly, Curtis, Hammer, Parks, Shank, Thurston Absent: None The Mayer Eiled the Eallevoing aeltnewleelgement of- Netiee OE this Special Meeting, signed by- all members of the Council : ACKNOWLEDGEMENT OF NOTICE OF SPECIAL MEETING We , the undersigned , being all the members o he Council , do acknowlc.dge due, timely and legal receipt of ice of Special Meeting for the called purpose of considering al atters pertaining to setting a date for an election on a bond pro sition, and- for the consideration of such other business as may c before the meeting and do hereby consent that the meeting be Id . -1- BELIN, HARRIS. HELMICK & HEARTNEY, LAWYERS, DES MOINES, IOWA The Council took up and considered the proposed Park and Recreation Project. a Council Member Atherly introduced/Resolution entitled: "Resolution calling an election on the proposition of issuing general obligation bonds for the purpose of renovating the clubhouse at the old Golf and Country Club to provide facilities necessary for administrative offices for the City Parks and Recreation Department and for a community and recreation center" , and moved its adoption, seconded by Council Member Shank After due consideration of the resolution by the Council , the Mayor put the question upon the motion and the roll being called, the following named Council Members voted: Ayes: Atherly, Curtis, Parks Nays: Hammer, Shank, Thurston failed. Whereupon, the Mayor declared -the motion ,ukli 6A/IWvS0/wai Upon motion and vote,- the meetin rned. 4yor Attest: r-� 1*nnx4 Clerk _2_ BELIN, HARRIS, HELMICK & HEARTNEY, LAWYERS, DES MOINES. IOWA RESOLUTION NO. (NOT ADOPTED) Resolution calling an election on the proposition of issuing general obligation bonds for the purpose of renovating the clubhouse at the old Golf and Country Club to provide facilities necessary for administrative offices for the City Parks and Recreation Department and for a community and recreation center WHEREAS , it is deemed advisable that the clubhouse a.t the old Golf and Country Club be renovated to provide facilities necessary for administrative offices for the City Parks and Recreation Department and for a community and recreation center (hereinafter referred to as the "Project" ) in accordance with the provisions of Chapter 384 of the Code of Iowa for the City of Ames , Iowa; and WHEREAS , the City intends to contract indebtedness and issue general obligation bonds to provide funds to pay for that portion of the cost of the Project in an amount not exceeding $140 ,000 ; and WHEREAS , pursuant to Section 384 . 26 of the Code of Iowa, before the City may institute proceedings for the issuance of general obligation bonds for the Project, the City must hold a special election upon the proposition of issuing such bonds and receive a favorable vote from at least sixty percent of the total votes cast at such special election; NOW, THEREFORE , BE IT RESOLVED by the Council of Ames, Iowa, as follows: Section 1 . That a special municipal election is hereby called and ordered to be held in and for the City, on Tuesday, the 13th day of July, 1982, at which there will be submitted to the voters of the City the following proposition to wit: "Shall the City of Ames , in Story County, Iowa, issue its bonds in an amount not exceeding the amount of $140 ,000 for the purpose of renovating the clubhouse at the old Golf and Country Club to provide facilities necessary for administrative offices for the City Parks and Recreation Department and for a community and recreation center, in and for said City?" -3- BELIN, HARRIS, HELMICK & HEARTNEY, LAWYERS, DES MOINES, IOWA Section 2 . That for the election the City shall be divided into twenty-four election precincts and such precincts and the respective polling places therefor shall be as follows : PRECINCT POLLING PLACE ADDRESS 1-1 State Forest Nursery South Duff Avenue 1-2 Council Chambers City Administration Building 1-3 Willson - Beardshear School 920 Carroll 1-4 St. Paul ' s Lutheran Church 1411 Wilson 1-5 Meeker School 1900 Burnett 1-6 Northwood School - 601 - 28th Street 2-1- Roosevelt School 921 - 9th Street 2-2 Bethesda Lutheran Church 1517 Northwestern 2-3 North Grand Church of Christ 919 - 30th Street 2-4 St. Cecilia' s Church 30th & Hoover 2-5 University Village Building 100 , Conference Room 2-6 Maple Hall Beach & Lincoln Way 3-1 District Headquarters Iowa Department of Transportation, South 4th Street 3-2 University Lutheran Student Center 2126 Gable Lane 3-3 Memorial Lutheran Church 2228 Lincoln Way 3-4 Crawford School 415 Stanton 3-5 Crawford School 415 Stanton 3-6 A.C.T.O.R.S . Building 120 Abraham Drive 4-1 St . Andrew' s Lutheran Church Colorado & Story 4-2 Edwards School Woodland & Westwood 4-3 Sawyer School 4316 Ontario Street 4-4 Collegiate Presbyterian Church Sheldon & West 4-5 Pammel Recreation Building Pammel Court 4-6 Collegiate Presbyterian Church Sheldon & West The polls for the said election shall be kept open from seven o ' clock a .m. until eight o' clock p.m. Section 3 . That the County Commissioner of Elections is hereby authorized and requested to issue a proclamation and notice of the election on the aforementioned proposition and of the time and place thereof by publication of such notice in the Ames Daily Tribune , a legal newspaper, printed wholly in the English language , published in and of general circulation in the City of Ames . Such notice shall be publish(�i in that newspaper once not less than four nor more than tweet= � x/s before the dat? fixed for the election. Such notice shall be the following form: -4- HELIN, HARRIS, HELMICK & HEARTNEY, LAWYERS, DES MOINES, IOWA NOTICE OF SPECIAL ELECTION Public notice is hereby given that a special election has been called and ordered to be held in the City of Ames , Iowa, on Tuesday, the 13th day of July, 1982 , at which there will be submitted to the qualified voters of the City, to be by them voted upon, the following form of ballot: (Form of Ballot) (Notice to Voters : For an affirmative vote upon the question submitted , pull down the lever above the word "Yes" . For a negative vote, pull" down the lever above the word "No" . ) [Identification Letter] ( to be circled ) SHALL THE FOLLOWING PUBLIC MEASURE BE ADOPTED: YES NO "Shall the City of Ames , in Story County, Iowa, issue its bonds in an amount not exceeding the amount of $140 ,000 for the purpose'of renovating the clubhouse at the old Golf and Country Club to provide facilities necessary for administrative offices for the City Parks and Recreation Department and for a community and recreation center, in and for said City?" The polls for the said election will be open -from seven o' clock a.m. until eight o' clock p.m. , of said day, and for said election the City has been divided into twenty-four election precincts and the precincts and the respective polling places therefor will be as follows: PRECINCT POLLING PLACE ADDRESS 1-1 State Forest Nursery South Duff Avenue 1-2 Council Chambers City Administration 'Building 1-3 Willson - Beardshear School 920 Carroll 1-4 St. Paul ' s Lutheran Church 1411 Wilson 1-5 Meeker School 1900 Burnett 1-6 Northwood School 601 - 28th Street 2-1 Roosevelt School 921 - 9th Street 2-2 Bethesda Lutheran Church 1517 Northwestern 2-3 North Grand Church of Christ 919 - 30th Street 2-4 St. Cecilia ' s Church 30th & Hoover 2-5 University Village Building 100 , Conference Room 2-6 Maple Hall Beach & Lincoln Way -5- BELIN, HARRIS, HELMICK & HEARTNEY, LAWYERS, DES MOINES, IOWA PRECINCT POLLING PLACE ADDRESS 3-1 District Headquarters Iowa Department of 3-2 University Lutheran Student Transportation, South 4th Street Center 2126 Gable Lane 3-3 Memorial Lutheran Church 2228 Lincoln Way 3-4 Crawford School 415 Stanton 3-5 Crawford School 415 Stanton 3-6 A.C .T.O.R.S . Building 120 Abraham Drive 4-1 St. Andrew' s Lutheran Church Colorado & Story 4-2 Edwards School Woodland & Westwood- 4-3 Sawyer School 4316 Ontario Street 4-4 Collegiate Presbyterian Church Sheldon & West 4-5 Pammel Recreation Building Pammel Court 4-6 Collegiate Presbyterian Church Sheldon & West All qualified voters are hereby notified to appear at the date and hours aforesaid , each voter to appear at the polling place designated for the precinct in which such voter resides , or as authorized by law. This notice is Y given b order of the County Commissioner of g Elections and the Council of Ames , Iowa, pursuant to Chapters 49 and 384 of the Code of Iowa. County Commissioner of Elections -6- BELIN, HARRIS, HELMICK & HEARTNEY, LAWYERS, DES MOINES, IOWA Section 4 . That voting machines shall be used for this election and ballots shall be prepared in such size as will permit the same to be inserted in the proper place in each voting machine , and voters shall be instructed as to the use of such voting machines as by law provided , such ballots to be in substantially the following form: (Form of Ballot) (Notice to Voters: For an affirmative vote upon the question submitted , pull down the lever above the word _'Yes" . For a negative vote pull down the lever above g the word "No" . ) [Identification Letter] ( to be circled ) SHALL THE FOLLOWING PUBLIC MEASURE BE ADOPTED: YES NO "Shall the City of Ames, in Story County, Iowa, issue its bonds in an amount not exceeding the amount of $140 ,000 for the purpose of renovating the clubhouse at the old Golf and Country Club to provide facilities necessary for administrative offices for the City Parks and Recreation Department and for a community and recreation center, in and for said City?" Section 5 . That a printed copy of the entire proposition to be voted upon shall be permanently displayed in at least two places within each voting precinct and on the left-hand side inside the curtain of each voting machine in the several voting precincts within the City, such displays continuing throughout the hours during which the polls are open. Section 6 . That the absentee ballot counting board will not be provided with a voting machine and the ballots to be used for absent voters on the proposition at the election shall be prepared on paper of some color other than white, in substantially the following form, with the facsimile signature of the County Commissioner of Elections in the space provided therefor on the back of the ballot: -7- ISELIN, HARRIS, HELMICK & HEARTNEY, LAWYERS, DES MOINES, IOWA (Notice to Voters : For an affirmative vote on any question submitted upon this ballot, make a cross (X) mark or check (V) in the square after the word "Yes" . For a negative vote , make a similar mark in the square following the word "No" . ) SHALL THE FOLLOWING PUBLIC MEASURE BE ADOPTED: "Shall the City of Ames , in Story County, Iowa, issue its bonds in an amount not exceeding : YES . the amount of $140 ,000 for the purpose of renovating the clubhouse at the old Golf and Country Club to provide facilities necessary NO for administrative offices for the City Parks and Recreation Department and for a community and recreation center, in and for said City?" (Back of Ballot) Official Ballot Bond Proposition Special Municipal Election Date of Election: July 13 , 1982 ( facsimile signature ) County Commissioner of Elections Section 7 . That for the election the Election Precinct Officials of the election shall be appointed by the Commissioner of Elections not less than fifteen (15 ) days before the election all as provided by and in conformity with the election laws of the State of Iowa. Section 8 . That the results of the election shall be canvassed by the County Board of Supervisors as provided by law and such Board shall certify the results to this Council . Section 9 . That all of the foregoing matters are adopted and resolved by this Council but shall be submitted in writing at least thirty days before the date of the election to the Story County Commissioner of Elections who has the duty to conduct this election, for approval , ratification and confirmation to the extent required by Iowa law, and such County Commissioner of Elections shall signify such approval , ratification and confirmation and shall order the election to be conducted in the manner set forth herein by signing the order attached to this resolution. Attest: Mayor City cler": Recor(.ed r� day of 1982 . SELIN, HARRIS, HELMICK & HEARTNEY, LAWYERS, DES MOINES, IOWA ORDER REGARDING CONDUCT OF ELECTION I , County Auditor of Story County, Iowa, do hereby approve , ratify and confirm all action taken by the Council of Ames , Iowa, incorporated in the attached and foregoing resolution, adopted on the day of , 1982, by such Council , and as Commissioner of this election, do hereby order that the special election referred to in such resolution shall be administered and conducted in the manner provided in such resolution. WITNESS MY HAND and the seal of said County hereto affixed this day of 1982 . County Auditor of Story County, Iowa (Seal) -9- BELIN, HARRIS, HELMICK & HEARTNEY, LAWYERS, DES MOINES, IOWA STATE OF IOWA COUNTY OF STORY SS : CITY OF AMES I , the undersigned, City Clerk of the aforementioned City, do hereby certify that as such Clerk I have in my possession or have access to the complete corporate records of such City and of its officials and that I have carefully compared the transcript hereto attached with the aforesaid corporate records and that the transcript - hereto attached is a true , correct and complete copy of all the corporate records in relation to the calling of a special election to be held on Tuesday, the day of , 1982, on the issuance of General Obligation Bonds of such City in the aggregate principal amount not exceeding $140 ,000 and that the transcript hereto attached contains a true , correct and complete statement of all the measures adopted and proceedings, acts and things had , done and performed up to the present time in relation to said bonds and that the Council of the City consists of a Mayor and six Council Members. I do further certify that on the day of , 1982 , I mailed written notice to the County Commissioner of Elections of the proposed date of election and did thereafter receive written approval from the Commissioner of such date. WITNESS MY HAND and the seal of the aforementioned City hereto affixed this day of , 1982. Clerk (Seal ) -10- BELIN, HARRIS, HELMICK & HEARTNEY, LAWYERS, DES MOINES, IOWA