HomeMy WebLinkAboutA009 - Council Action Form dated May 23, 2017 7
ITEM # 29a-k
DATE: 05-23-17
COUNCIL ACTION FORM
SUBJECT: 2015/16 WEST LINCOLN INTERSECTION IMPROVEMENTS
(FRANKLIN AVENUE)
BACKGROUND:
This project is for constructing left-turn lanes and installing redesigned traffic signals at
the Franklin Avenue/Lincoln Way intersection. A traffic impact report for the South Fork
Subdivision justified these improvements. Since the project was first introduced in the
2014/15 Capital Improvements Plan (CIP), the project scope was expanded to include
widening Lincoln Way to a 5-lane section eastward to South Wilmoth Avenue. This was
done in response to the City's development agreement with the Aspen Heights housing
development being constructed at 205 S. Wilmoth Avenue. Also, this project will widen
Lincoln Way westward to Marshall Avenue, which will make Lincoln Way a continuous
5-lane section from S. Wilmoth Avenue through Dakota Avenue.
Bids for the project were received as follows:
Bidder Bid Amount
Engineer's Estimate $1,835,254
Con-Struct, Inc. $1,797,793
Project costs have been divided into three divisions to delineate the financial
responsibilities of the parties involved: 1) The City of Ames, 2) the developer of the
South Fork Subdivision, and 3) the developer of the Aspen Heights project. After
receiving bids, the revised revenues and expenses for this project are estimated to be
as follows:
Revenues Expenses
West Expansion Franklin Intersection Aspen Heights
Fund Amount Activity Division 1 Division 2 Division 3 Subtotal
Road Use Tax $160,000 Design $43,896 $76,700 $58,798 $179,394
Developer Contributions $842,874 Land $11,080 $169,721 $62,120 $242,921
Iowa DOT TSIP $500,000 Construction $301,059 $1,104,475 $392,259 $1,797,793
G.O. Bonds $900,000 Administration $21,075 $77,314 $27,459 $125,848
Total $2,402,874 Total $377,110 $1,428,210 $540,636 $2,345,956
Contingency= $56,917 = 9%(City funded construction activities only, Developers pay their own overages)
The financial table above now reflects accepted land offers from all affected property
owners. It should be noted that on April 11, 2017, staff met with TOMCO's owners to
finalize the offer. The owners were very cooperative and the meeting was a positive
step towards better understanding their issues with the project as it affects their two
properties along Lincoln Way. The result of that meeting was mutually agreeable where
I
TOMCO accepted the $102,000 purchase offer while the City agreed to certain project
details, among which included individual accesses along the north side of Lincoln Way
to maintain their truck deliveries as well as maintaining visibility for their business sign
on the south. A detailed breakdown of land costs has been provided below:
Owner/Business Name Address Accepted Offering
KAH I, LLC (Family Video, 3407 Lincoln Way $30,614.00
DoctorsNow)
Iowa Ice Company, LLC 3339 Lincoln Way $9,000.00
TOMCO, LLC (Uni Mart, Papa John's) 3335 Lincoln Way $41,241.00
Stonebrook Community Church 3329 Lincoln Way $46,467.00
Dotson Family Trust-A 104 Colorado Avenue/103 Wilmoth Avenue $8,293.20
TOMCO Partnership (Phillip 66) 3406 Lincoln Way $60,759.00
First National Bank 3334 Lincoln Way $28,107.20
Breckenridge Group Ames Iowa, LLC' 205 S. Wilmoth Avenue $0.00
Marcia M. Barber, and Jolene R. 3316 Lincoln Way $7,360.00
Beveridge and Richard D. Beveridge
Clinic Building Company, Inc. 3600 Lincoln Way $6,800.00
(McFarland)
Lincoln Park Co-Op, Inc. 3502 Lincoln Way $4,280.00
Total Land Cost $242,921.40
1. Land for ROW is to be dedicated as part of development agreement
ALTERNATIVES:
1 . For the 2015/16 West Lincoln Intersection Improvements (Franklin Avenue)
project:
a. Approve purchase agreement with KAH I, LLC
b. Approve purchase agreement with Iowa Ice Company, LLC
c. Approve purchase agreement with TOMCO, LLC
d. Approve purchase agreement with Stonebrook Community Church, Ames,
IA
e. Approve purchase agreement with Dotson Family Trust - A
f. Approve purchase agreement with TOMCO Partnership
g. Approve purchase agreement with First National Bank
h. Approve purchase agreement with Marcia M. Barber, and Jolene R.
Beveridge and Richard D. Beveridge
i. Approve purchase agreement with Clinic Building Company, Inc.
j. Approve purchase agreement with Lincoln Park Co-Op, Inc.
k. Award the project to Con-Struct, Inc. of Ames, IA in the amount not to
exceed $1 ,797,793.
2. Reject bids and do not proceed with the project at this time.
CITY MANAGER'S RECOMMENDED ACTION:
Now that all land purchase agreements have been successfully negotiated within the
project budget the project can move forward with an anticipated completion in fall 2017.
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Awarding the project will also meet the expectations of the developers of the South Fork
Subdivision and Aspen Heights that this project will be completed in 2017.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 , as noted above.
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