HomeMy WebLinkAboutA002 - Council Action Form dated December 20, 2016 - Tabled to January 10, 2017 +0
ITEM # 24a&b
DATE: 12-20-16
COUNCIL ACTION FORM
SUBJECT: 2016/17 US 69 IMPROVEMENTS PROGRAM (S. DUFF AVENUE
SAFETY AND ACCESS PROJECT)
BACKGROUND:
On November 22, 2016, the City Council accepted the report of bids for the 2016/17
US 69 Improvements Program (S. Duff Avenue Safety and Access Project), approved
the final plans and specifications for this project, and the award of the project has been
delayed until December 20, 2016. Because the City received a high bid, the project
was determined to be $162,899 over budget (not including a needed contingency
amount nor contract administration costs). The delay of award was to provide the extra
time needed to negotiate a funding agreement for the construction phase of the project
with Walmart and Hunziker to cover these increased costs.
It appears that more time will be needed to finalize these items to get approval from
Walmart's corporate offices in Arkansas. It should be noted that the City has 60
days to award the bid as of November 16, 2016. Therefore, staff is recommending
that City Council table the award until the following meeting on January 10, 2017.
As part of delaying action on this project, the City will need to approve a routine
addendum to the Iowa DOT grant agreement that simply extends the grant
eligibility deadline to the end of calendar year 2017.
ALTERNATIVES:
1. For the 2016/17 US 69 Improvements Program (S. Duff Avenue Safety and Access
Project);
a. Table the award of the project until January 10, 2017.
b. Approve the addendum to the Iowa DOT grant agreement, thereby extending the
grant deadline until the end of calendar year 2017.
2. Direct staff to reject or make modifications to the project.
MANAGER'S RECOMMENDED ACTION:
By tabling the award and approving the grant addendum, it will provide the additional
time for staff to complete the evaluation of plans along with the agreements for cost
sharing and cross-access to determine if all three parties can fund the higher costs.
Staff will bring this project back to the City Council at its January 10t" meeting.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.