HomeMy WebLinkAboutA001 - Council Action Form dated December 13, 2016 - Tabled to December 20, 2016 Z -2lo
ITEM # 27
DATE: 12-13-16
COUNCIL ACTION FORM
SUBJECT: 2016117 US 69 IMPROVEMENTS PROGRAM (S. DUFF AVENUE
SAFETY AND ACCESS PROJECT)
BACKGROUND:
On November 22, 2016, the City Council accepted the report of bids for the 2016/17
US 69 Improvements Program (S. Duff Avenue Safety and Access Project), approved
the final plans and specifications for this project, and delayed the award of the project
until December 13, 2016. Because the City received a high bid, the project was
determined to be $162,899 over budget (not including a needed contingency amount
nor contract administration costs). The delay of award was to provide the extra time
needed to negotiate a funding agreement for the construction phase of the project with
Walmart and Hunziker to cover these increased costs.
Since that time, staff in the Public Works and Legal Departments has been working to
complete the funding agreement, as well as a cross-access easement on Walmart's
property. It appears that more time will be needed to finalize these items to get
approval from Walmart's corporate offices in Arkansas. Staff is also still evaluating if
design alternatives may exist for the project. Therefore, staff is recommending that
City Council keep the hearing open until the following meeting on December 20,
2016.
ALTERNATIVES:
1. Extend the hearing for the 2016/17 US 69 Improvements Program (S. Duff Avenue
Safety and Access Project) until December 20, 2016.
2. Direct staff to reject or make modifications to the project.
MANAGER'S RECOMMENDED ACTION:
Keeping the public hearing open will provide the additional time for staff to complete the
evaluation of plans along with the agreements for cost sharing and cross-access to
determine if all three parties can fund the higher costs. Staff will bring this project back
to the City Council at its December 20th meeting.
Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1 as described above.