HomeMy WebLinkAboutA015 - Email dated January 29, 2008 - agenda items John R Dunn/COA To Diane R Voss/COA@COA, Bob Kindred/COA@COA
01/29/2008 08:03 AM cc Christina Murphy/COA@COA, Lyle J Hammes/COA@COA,
Kristin Evans/COA@COA
bcc
Subject Agenda Items for Feb. 12
Bob & Diane-
W&PC has three items for the February 12 Council meeting.
• Change Order to Engineering Services Agreement for new Elevated Tank-Adds$25,000 to the
engineering services agreement awarded by Council. Even though the dollar amount is one that I
could approve at the department level, this is a 37% increase so it needs to go back to Council for
approval.
• Water Plant Security System Addition-This will include a request to waive bidding procedures and
award a single source contract to Baker Group to add additional card readers to the existing security
system. The dollar amount, at$49,000, is just below the threshold for Council action, but with this
type of work change orders are very likely. Since there's a good chance we'll cross that$50,000
threshold and have to come back to Council later, I'd rather go ahead and do it now.
• Issuance of a Notice of Public Hearing for the Raw Water Loop Line project. The action requested by
Council is to set Usrch 25,200&'Council meeting as the date of the public hearing. 'Tho, al
public notice is beilng drafted by Graharntand Acquisition. We will provide Council with itopies of the
letters that will be sent to potentially affected property owners and tenants.
John R. Dunn, P.E.
Director, Ames Water and Pollution Control Department
300 East 5th Street, Bldg. #1
Ames, Iowa 50010
PH: (515)239-5150
FAX: (515)239-5251
E-Mail: Nunn .city.ames.ia.us
URL: http://www.city.ames.ia.us/waterweb
Caring People—Quality Programs— Exceptional Service
1
John R Dunn/COA To Bob Kindred/COA@COA, Diane R Voss/COA@COA
01/18/2008 12:01 PM cc Luana R Stoneking/COA@COA, Kristin Evans/COA@COA,
Christina Murphy/COA@COA
bcc
Subject Agenda item for February 12
Bob and Diane:
I have an agenda item to add to the February 12 regular Council meeting. The subject will be"Contract
for Security System Improvements for Water Treatment Plant." The Council action requested will be to
waive purchasing policies and award a single source contract to Baker Group of Des Moines, IA in the
amount of$49,000.
Bob-We are asking for approval of a negotiated agreement with Baker Group, the contractor who
originally installed the security system for the Water Plant. Baker's original contract was competitively bid.
Now we want to make sure that the system expansion integrates seamlessly with our existing system.
(Plus we've benefitted tremendously from the post-construction support that Baker has provided.) The
contract dollar amount, at$49,000, is just under the threshold requiring this to be awarded by Council.
But since we're asking to do this as a single source award, and also because even a small change order
would throw us over the $50,000 threshold, I'd prefer to have Council approve this contract.
The CAF will be coming sometime next week.
John R. Dunn, P.E.
Director, Ames Water and Pollution Control Department
— Caring People—Quality Programs— Exceptional Service