HomeMy WebLinkAboutA001 - Email Correspondence between City Treasurer and Iowa Finance Authority Hall, Renee
From: Tony Toigo <Tony.Toigo@ Iowa Finance.com>
Sent: Friday, October 28, 2022 10:54 AM
To: Wisecup, Roger; Hall, Renee
Cc: Tracy Scebold
Subject: RE: Ames 2020-0089S Siphon Rehab CO Certification Packet
Attachments: Ames 21 2 Well Field-Pipeline IUP Application.pdf; 2018.11.01
Ames.CS1920741-02.Wastewater Collection System Rehab.IUP App - REVISED.pdf
[External Email]
Roger,
Thanks for following up. There are two projects currently on the IUP-one for drinking water and the other for the
wastewater project (see attached IUP applications). I don't see a second wastewater project on the current IUP.
------------------------------------------------------------------------
Moving forward, here are a few things you should know:
1. Municipal Advisor. SRF projects are required to have a municipal advisor to review any outstanding debt, analyze
the existing revenues and expenses of the system, evaluate the effect of the new SRF debt of the project on
revenues and expenses, and help you plan any needed rate increases. Municipal Advisor List
2. Davis-Bacon. SRF borrowers are responsible for Davis-Bacon compliance. All SRF drinking water and wastewater
infrastructure projects must comply with federal Davis-Bacon regulations. The borrower can contract with an
entity to do the compliance (COG, engineering firm, consultant) or use city staff. The cost of hiring someone to
assist with Davis-Bacon compliance can be reimbursed with SRF loan funds. Davis Bacon Resources
3. Loan Applications. After the bids have been received and the cost of the project is known, the SRF Construction
Loan Application is completed and submitted to IFA. Attached to the application must be a 5-year proforma
prepared by a registered MA showing system expenses and revenues with adequate debt coverage for the SRF
loan. The borrower will also be working with their Bond Counsel to prepare the proceedings for the public hearing
and required resolutions to enter into an SRF loan.
Tony
From: Wisecup, Roger<roger.wisecup@cityofames.org>
Sent: Friday, October 28, 2022 10:35 AM
To: Tony Toigo <Tony.Toigo@ Iowa Finance.com>; Hall, Renee <renee.hall@cityofames.org>
Subject: Re: Ames 2020-0089S Siphon Rehab CO Certification Packet
Hi Tony,
Duane retired from the City on September 30th.
We are forging ahead with this SRF, looks to be in the $8 million range. We are preparing to set a public
hearing for the borrowing on November 22nd.
Is there anything you need from us to proceed with the loan? It is my understanding that the application will
be submitted after City Council okays the borrowing.
i
On another heads up, we are planning to do another sewer project. The public hearing will be on Nov
22nd also.
And, we are digging some water wells in the $8.5 million range.
Not sure if you know about all 3 projects, but you can coordinate with me for any and all
documents/information you need.
Thanks,
Roger J. Wisecup II, CPA
Investment Officer/Treasurer
515.239.5119 office
Rogermisecupacityofames.org (City Hall, 515 Clark Avenue ( Ames, IA 50010
www.CitVofAmes.org ( Caring People— Quality Programs — Exceptional Service
From: Tony Toigo <Tony.Toigo@ Iowa Finance.com>
Sent: Friday, October 28, 2022 10:11 AM
To: Hall, Renee <renee.hall@cityofames.org>; Wisecup, Roger<roger.wisecup@cityofames.org>
Subject: FW: Ames 2020-0089S Siphon Rehab CO Certification Packet
[External Email]
My email to Duane indicates he is no longer with the city. He had emailed us in August related to the wastewater
project on whether taxable funds would be available. I'm including that email exchange for reference. Please see my
email below as to whether the city plans to use SRF to fund this project.
From:Tony Toigo
Sent: Friday, October 28, 2022 10:01 AM
To: duane.pitcher@cityofames.org; Hafiz Ibrahim <aibra him @city.ames.ia.us>
Cc: AKolz@Whks.com; Tracy Scebold <Tracy.Scebold@IowaFinance.com>
Subject: FW: Ames 2020-0089S Siphon Rehab CO Certification Packet
Duane and Hafiz,
Has Ames made a decision on whether or not they will be using SRF to fund this project? We do not have a loan
application, but contracts have been awarded suggesting the project is well underway with construction.
TONY TOIGO I SRF Program Specialist
IOWA FINANCE AUTHORITY
1963 Bell Avenue, Suite 200 1 Des Moines, Iowa 50315
+1 (515) 452-0469 1 tony.toigo@iowafinance.com
2
IOWA FINANCE
From: Bryant, Larry<larry.bryant@dnr.iowa.gov>
Sent: Thursday, October 27, 2022 1:53 PM
To: Angie Kolz <AKolz@whks.com>; Hafiz Ibrahim <aibrahim@city.ames.ia.us>
Cc: Donna Gomm <donna.gomm@dnr.iowa.gov>; Tony Toigo <tony.toigo@iowafinance.com>; Anthony Shellenberger
<anthony.shellenberger@dnr.iowa.gov>
Subject: Re: Ames 2020-00895 Siphon Rehab CO Certification Packet
Attached are the approval letter and approved change orders 1 through 5 for the Ames Siphon Rehab project (DNR
Project#2013-0327A, SRF#CS192074102).
Please let me know if there are any questions.
Thanks.
Larry
LARRY BRYANT I Environmental Engineer Sr.
Wastewater Engineering Section
Iowa Department of Natural Resources
wwwJowadnr.gov P: 515-725-8426
502 E. 9th Street, Des Moines, IA 50319
On Tue, Oct 18, 2022 at 12:29 PM Angie Kolz <AKolz@whks.com> wrote:
La rry,
Attached change order certification packet for Ames Sanitary Sewer Rehabilitation (Siphon) #2020-00895. Please
review and approve?Thanks!
Angie
Angie Kolz, P.E. I Senior Associate
1421 S. Bell Ave# 103 1 Ames, IA 50010
Direct: 515-450-5359 1 Office: 515-663-9997
www.whks.com
3
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PREMIER 2021
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DRINKING WATER STATE REVOLVING FUND
INTENDED USE PLAN (]UP) APPLICATION FORM
This form may be used to apply for inclusion on the project priority list of the Drinking Water SRF
IUP at the time the Preliminary Engineering Report is submitted. IUPs are developed on an annual
basis with quarterly updates as needed.This form is not an application for a loan. SRF loan
application materials may be obtained at www,iowasrf.com,The loan application should not be
completed until after bids have been received. SRF
Instructions: STATE
Complete the requested information in the following sections to the best of your ability. Please print REVOLVING FUND
or type the information on the form. If a particular item does not apply to your system,enter n/a for"not applicable."
Attach supporting documentation as needed. Keep a copy of the completed application for your records,submit a copy
to your engineer, and submit the signed form to the following e-mail address: srf-iup@dnr.iowa.gov
For more information about the Drinking Water SRF [UP Application,contact Theresa Enright at 515-725-0498 or
Theresa.enright@dnr.iowa.gov
Section 1:Applicant Information
Applicant Narne: City of Ames-Water and Pollution Control
Applicant Address: 1800 E. 13`h Street
City: Ames State: IA Zip: 50010
Authorized Representative: John Dunn
Telephone Number: 515-239-5150 E-mail: jdunn@cityofames.org
Signature: _ Title: Director
*DUNS Number:
Consulting Engineer. Mark Duben
Firm: HDR
Telephone Number: 515-280-4952 E-mail: Mark.Duben@hdrinc.com
Population Served: Community: 66258 Service Area: 66258
Number of Service Connections: 18547
*Please note:The Dun and Bradstreet Number(DUNS)was collected as part of EPA FOR SRF USE ONLY
4700-4 form.That form is no longer required for SRF applicants. If the Owner does
not have a DUNS number,request one at http.;,//fed ov.dnb.carn vrrebform.While PWSID Number:
loan recipients do not have to fill out the form, it is important to note that they are Date Received:
still required to comply with Title VI of the Civil Rights Act of 1964.Title VI provides DWSRF Number:
that no person in the United States shall,on the grounds of race, color,or national
origin,be excluded from participation in,be denied the benefits of,or be subjected County:
to discrimination under any program or activity receiving Federal financial assistance.
04/2020cmc INVESTING IN IOWANS WATER
www.iowasrf.com
DNR Form 542-0617
Check one:
Profit Status of the System (for Nontransient Noncommunity systems only): ® Not for profit system
Profit System
Percentage of Population meeting LMI criteria: 48.3
Check one:
Method of determining percentage LMI 2006-2010 American Community Survey Data
® Income survey(if checked, list party that conducted survey)
2011-2015 American Community Survey
Please note: Extended term financing(up to 30 years) is now available to
all projects based on the weighted average useful life of the project Are you interested in an extended loan term?
components. It is no longer only available to disadvantaged ❑ Yes
communities. ® No
See Exhibit 8-DWSRF Extended Term Worksheet
Anticipated final plans and specifications submittal date: August 2020
Anticipated construction start date: November 2020
Section 2: Brief Project Summary(Attach additional pages if necessary,)
Describe the reasons for the proposed project:(i.e.specific water quality problem or system improvement)
The three new proposed wells will replace older wells and also provide additional source capacity as demand increases.
A number of older wells have shown shown limited yield gain with rehabilitation.These wells will be abondoned in the
future following the completion of the three new wells.
Describe the proposed project: (i.e.,specific solution to the water quality problem, or proposed system improvement)
The Ames Water Treatment Plant relies on a network of 22 potable supply wells as the source of drinking water for our
community.To address both the reduction in capacity in the near future and the increasing demand,additional wells
must be drilled. To increase resiliency in the event of a drought a new well-field will be developed near the water
treatment plant.
This project will consist of construction of three new wells, interconnecting pipeline,and stanby electrical power.The
new wells are proposed to be constructed on land north of East 13th Street and east of the Skunk River in Ames, Iowa.
The new wells are each expected to have a capacity of 1,000 gallons per minute.
This project was designed in a joint effort between HDR Engineering and City of Ames staff.City staff performed the
design for the water supply wells (Division 1),while HDR Engineering performed the pipeline and electrical design
(Division 2)associated with the new well field.
Which other funding programs are you considering to assist in completion of this project?(Check all that apply)
❑Community Development Block Grant(CDBG)
❑ Rural Development Grant and/or Loan
❑ Clean Water State Revolving Fund(for water system waste treatment projects)
❑ Reserve Funds
❑Other:
Does your project involve a consolidation of two or more water systems?(Check one)
i', ❑Yes
I' ® No
If Yes, list systems and populations served:
04/2020 cmc INVESTING IN IOWXS WATER
www.iowasrf.com
DNR Form 542-0617
. .
'
Section 3: Project Cos
Cost Category Estimated Total Cost in$
Land and Easements +
Engineering Planning Fees +
Engineering Design Fees +
PROJECT SUBTOTAL
Contingencies +
Planning and design loan proceeds, if rolling
into construction loan +
Less Any Funds Requested from Other Sources
LOAN SUBTOTAL 6,078,000
Loan Initiation Fee(Loan Subtotal x.005) + 30,390
TOTAL IUP REQUEST(Round to the nearest$1,000) 6,108,000
*Supporting materials may be requested to document funding requests and system needs.
Section 4: Consultants*
Bond Counsel Firm: Done ��VVhit LLP
Contact Person: Robert E.]o�ten
.
MaUingAddnesc 8O1 Grand Ave Suite 39OO
City: Des Moines State: |A Zip: 50309'2790
Telephone Number: 515-283-1800 E-mail: josten.robert@dorsey.com
| Municipal Advisor Firm: Public Financial Management
Contact Person: Susanne Gerlach
| Mailing Address: 801 Grand AvenueSuite 330O
City: Des Moines State: |A Zip: 50309
Telephone Number: 515-7I4' 734 E-mail: gerlachs@pfm.co
*Please provide these contacts'if known' at the time.of application.The requirement to engage a a new mu''for
\ projects starting in fiscal year zozs.
� Please include the following items with Your application:
� Z Two official copies of the Preliminary Engineering Report, if not already submitted.
/ \f already submitted, date Submitted:
| -
' | |Comp|etedViabi|ityAsxesyment ��aoua|, avai|ab|efordown|uodonou/websiteat
| ��
� Please note:Complete applications must be postmarked by the deadline date listed at
� httr)://www,iowasrf.com/prograrn/drinkinp wgiter loan rogram/drinking water intended use plan iup information.cfm.
� 04/202mz INVESTING|NK}VVX5WATER
'
� owx Form sm-0»17
Section S:Acquisition of Property by SRF Applicants
Note: Purchase of land may be eligible under the Drinking Water SRF. Please check with your project manager to confirm.
US ENVIRONMENTAL PROTECTION AGENCY
ASSURANCE WITH RESPECT TO REAL PROPERTY ACQUISITION
OF TITLE III OF THE UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY
ACQUISITION POLICIES ACT OF 1970 AS AMENDED
The (Applicant) hereby assures that it has authority under applicable State and
local law to comply with Section 213 of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, Public Law 91-646,84 Stat. 1894(42 U.S.C.4601) as amended by the Surface Transportation and Uniform
Relocation Assistance Act of 1987,Title IV of Public Law 100-17, 101 Stat.246-256 (42 U.S.C.4601 note)and 49 CFR
1.48(cc); and certifies, assures and agrees that, notwithstanding any other provision set forth in the application.
1. For projects resulting in the displacement of any person:
a. It will adequately inform the public of the relocation payments and services which will be available as set forth in
Subparts A, C, D and E of 49 CFR 24.
b. It will provide fair and reasonable relocation payments to displaced persons as required by Subparts D and E of
49 CFR 24.
c. It will provide a relocation assistance program for displaced persons offering services described in Subpart C of
49 CFR 24.
d. Comparable replacement dwellings will be available pursuant to Subpart F of 49 CFR 24,or provided if necessary,
a reasonable period in advance of the time any person is displaced.
e. In acquiring real property, it will provide at least 90 days written notice to each lawful occupant of real property
acquired,stating the date such occupant is required to move from a dwelling or to move his business or farm
operation.
2. For projects resulting in the acquisition of real property:
a. It will fully comply with the requirements of Subpart B of 49 CFR 24.
b. It will adequately inform the public of the acquisition policies,requirements and payments which apply to the
project.
c. It will make every effort to acquire real property expeditiously through negotiation.
d. Before the initiation of negotiations it will have the real property appraised and give the owner or his
representative an opportunity to accompany the appraiser during inspection of the property,except as provided
in 49 CFR 24.102(c)(2).
} e. Before the initiation of negotiations it will establish an amount which it believes to be just compensation for the
real property, and make a prompt offer to acquire the property for that amount; and at the same time it will
provide the owner a written statement of the basis for such amount in accordance with 49 CFR 24.102.
f. Before requiring any owner to surrender possession of real property it will pay the agreed purchase price;or
deposit with the court,for the benefit of the owner,an amount not less than the approved appraisal of the fair
market value of the property;or pay the amount of the award of compensation in a condemnation proceeding
for the property.
g. If interest in real property is to be acquired by exercise of the power of eminent domain, it will institute formal
condemnation proceedings and not intentionally make it necessary for an owner to institute legal proceedings to
prove the fact of the taking of this real property; and
h. It will offer to acquire the entire property, if acquisition of only part of a property would leave its owner with an
uneconomic remnant.
References to 49 CFR are citations to Title 49,Code of Federal Regulations, Part 24, published in the Federal Register Vol.
54, No.40, March 2, 1989.
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DNR Form 542-0617
This document is hereby made part of and incorporated in any contract or agreement,or any supplements and
amendments thereto, relating to the above-identified application and shall be deemed to supersede any provision
therein to the extent that such provisions conflict with the assurances or agreements provided therein.
(Legal Name of Applicant)
By
(Signature of Authorized Representative)
(Date)
i
4!
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DNR Form S42-0617
From: Tracy Scebold
To: Pitcher,Duane
Cc: Wisecuo.Roger
Subject: RE:SRF Taxable Bonds
Date: Tuesday,August 23,2022 2:18:00 PM
Attachments: mage001.ona
mage002.ona
mage003.ma
maae004.ona
maae005.ona
mage006.ona
Duane—
Yes, there are taxable loan funds available. The rate would be 20 years at 2.75% Interest and 0.25%
Loan Servicing.
I assume by SRF process you are referencing City Council proceedings and not the SRF project
requirements such as Environmental Review,SRF Front-End documents in the bid package(s), etc.
Thanks
Tracy
2"
Tracy Scebold
SRF f INANFE Or�ICER 515,A52,0466
From: Pitcher, Duane <duane.pitcher@cityofames.org>
Sent:Tuesday,August 23, 2022 1:17 PM
To:Tracy Scebold <Tracy.Scebold@ Iowa Finance.com>
Cc:Wisecup, Roger<roger.wisecup@cityofames.org>
Subject: SRF Taxable Bonds
Tracy,
Our public works department has a sewer project that is on the UP but was started and is near
finished without going through the SRF process. We are wondering if there are taxable SRF funds
available for use.