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HomeMy WebLinkAboutA027 - Email correspondence from August 16, 2022 - Update of expenditures to date Hall, Renee From: hammond.emily@dorsey.com Sent: Tuesday, August 16, 2022 2:21 PM To: Pitcher, Duane; gerlachs@pfm.com Cc: Danos.John@dorsey.com; Baker.Lauren@dorsey.com; Hall, Renee;Wisecup, Roger; Weiss, Neil Subject: RE:Touching base re: City of Ames SRF Loan [External Email] Thanks, Duane! We'll incorporate this into the IRS form 8038-G and Closing Certificate. Emily C. Hammond Associate D0RSEY" S" ahead DORSEY & WHITNEY LLP 8oi Grand Avenue Suite 4100!Des Moines,IA 50309-8002 P:5i5.697.3636 F:5i5.6o8.4578 WWW.DORSEY.COM :: DESMOINES :: B10 :: V-CARD CONFIDENTIAL COMMUNICATION E-mails from this firm normally contain confidential and privileged material,and are for the sole use of the intended recipient. Use or distribution by an unintended recipient is prohibited,and may be a vioiation of law.If you believe thatyou received this e-mail in error,please do not read this e-mail or any attached items. Please delete the e-mail and all attachments, including any copies thereof,and inform the sender that you have deleted the e-mail,all attachments and any copies thereof. Thank you. From: Pitcher, Duane<duane.pitcher@cityofames.org> Sent:Tuesday, August 16, 2022 2:15 PM To: Hammond, Emily<hammond.emily@dorsey.com>; gerlachs@pfm.com Cc: Danos,John <Danos.John@dorsey.com>; Baker, Lauren <Baker.Lauren@dorsey.com>; Hall, Renee <renee.hall@cityofames.org>; Wisecup, Roger<roger.wisecup@cityofames.org>; Weiss, Neil <neil.weiss@cityofames.org> Subject: RE:Touching base re: City of Ames SRF Loan EXTERNAL FROM OUTSIDE DORSEY.BE CAUTIOUS OF LINKS AND ATTACHMENTS. Emily and Lauren, To date we have spent$161,810.47. The detail transactions are attached. All expenditures are related to preparation of plans and specifications, engineering, and associated professional services. If you need additional information please let me know. Thanks, Duane 1 Hall, Renee From: Pitcher, Duane Sent: Tuesday, August 16, 2022 2:15 PM To: hammond.emily@dorsey.com; gerlachs@pfm.com Cc: Danos.John@dorsey.com; Baker.Lauren@dorsey.com; Hall, Renee;Wisecup, Roger; Weiss, Neil Subject: RE:Touching base re: City of Ames SRF Loan Attachments: WTP Demo Spending Detail.pdf Emily and Lauren, To date we have spent$161,810.47. The detail transactions are attached. All expenditures are related to preparation of plans and specifications, engineering, and associated professional services. If you need additional information please let me know. Thanks, Duane Duane Pitcher, CPA, CPFO Director of Finance City of Ames 515 Clark Avenue P.O. Box 811 Ames, Iowa 50010 Phone (515) 239-5114 From: hammond.emily@dorsey.com <hammond.emily@dorsey.com> Sent:Tuesday, August 16, 2022 1:11 PM To: Pitcher, Duane <duane.pitcher@cityofames.org>; gerlachs@pfm.com Cc: Danos.John@dorsey.com; Baker.Lauren@dorsey.com; Hall, Renee <renee.hall@cityofames.org>; Wisecup, Roger <roger.wisecup@cityofames.org>; Weiss, Neil <neil.weiss@cityofames.org> Subject: RE:Touching base re: City of Ames SRF Loan [[External Email] Thanks, Duane! I will be out of the office at the tail end of the week for a family wedding, so please copy John Danos and Lauren Baker(copied here) on your response. That way, we'll be sure to incorporate the information. Have a nice afternoon, Emily C. Hammond Associate La © REEY- always ahead i DORSEY & WHITNEY LLP 8oi Grand Avenue Suite 4100 1 Des Moines,IA S0309-8002 P:5i5.697.3636 F:5i5.6o8.4S78 WWW.DORSEY.COM :: DES MOINES :: 1310 :: V-CARD CONFIDENTIAL COMMUNICATION E-mails from this firm normally contain confidential and privileged material,and are for the sole use of the intended recipient. Use or distribution by an unintended recipient is prohibited,and may be a violation of law.If you believe thatyou received this e-mail in error,please do not read this e-mail or any attached items. Please delete the e-mail and all attachments, including any copies thereof,and inform the sender that you have deleted the e-mail,all attachments and any copies thereof. Thank you. From: Pitcher, Duane<duane pitcher@cityofames.org> Sent:Tuesday, August 16, 2022 1:09 PM To: Hammond, Emily<hammond.emily@dorsey.com>; gerlachsepfm.com Cc: Danos,John <Danos.John@dorsey.com>; Baker, Lauren <Baker.LaurenC@_dorsey.com>; Hall, Renee <renee.hallpcityofames.org>; Wisecup, Roger<roger wisecupCcDcityofames.org>; Weiss, Neil <neil weiss cityofames.org> Subject: RE:Touching base re: City of Ames SRF Loan EXTERNAL FROM OUTSIDE DORSEY.BE CAUTIOUS OF LINKS AND ATTACHMENTS. Emily, I'm working with the staff in the Water Dept. and will get you the spending information shortly. Thanks, Duane Duane Pitcher, CPA, CPFO Director of Finance City of Ames 515 Clark Avenue P.O. Box 811 Ames, Iowa 50010 Phone (515) 239-5114 From: ham_mond.emily dorsey.com <hammond emily@dorsey.com> Sent:Tuesday, August 16, 2022 1:01 PM To: Pitcher, Duane <duane.pitcher@citvofames.org>; gerlachs@pfm.com Cc: Danos.John@dorsey.com; Baker.Lauren@AgE ey.com; Hall, Renee <renee hall citvofames.org>; Wisecup, Roger <roger.wisecup(@citvofames.org>; Weiss, Neil <neil weiss(aDcityofames.org> Subject: RE: Touching base re: City of Ames SRF Loan [External Email] Hi Duane, I hope your week is going well! We are working on the closing documents for the closing of the City's SRF Loan, and wanted to follow up with you regarding reimbursement. 2 Can you tell us whether the City has spent any money on the project that will be reimbursed using proceeds from the loanT If so, could you send us a list of the date, amount, and general purpose (i.e. engineering, studies, land acquisition, construction, etc.) of each such expenditure? We will need to report that figure to the IRS. Please feel free to follow up with questions or to discuss. Thanks, Duane! Emily C. Hammond Associate 00RSEY," S ahead DORSEY & WHITNEY LLP 8oi Grand Avenue Suite 4100 1 Des Moines,IA 50309-8002 P:5-15.697.3636 F:53-5.6o8.4578 WWW,DORSEY.COM :: DES MOINES :: BIO :: V-CARD CONFIDENTIAL COMMUNICATION E-mails from this firm normally contain confidential and privileged material,and are for the sole use of the intended recipient. Use or distribution by an unintended recipient is prohibited,and may be a violation of law.If you believe that you received this e-mail in error,please do not read this e-mail or any attached items. Please delete the e-mail and all attachments, including any copies thereof,and inform the sender that you have deleted the e-mail,all attachments and any copies thereof. Thank you. From: Hammond, Emily Sent: Monday, August 1, 2022 11:S0 AM aarlachs pfm.com_ To: 'Pitcher, Duane' <duane.PitcherPcityofames.org>; Voss, Diane<diane.voss@citvofames.org>, Cc: Danos,John <Danos.John@dorsey.com>; Baker, Lauren <Baker.Lauren dorsey.com>; Hall, Renee <renee.hall(aDcityofames.org>; Wisecup, Roger<roger wisecuae_ci yofames.org>; Weiss, Neil <neil weiss(@cityofames.org> Subject: RE:Touching base re: City of Ames SRF Loan Hi Duane, Can you tell us whether the City has spent any money on the project that will be reimbursed using proceeds from the loan? If so, could you send us a list of the date, amount, and general purpose (i.e. engineering, studies, land acquisition, construction, etc.) of each such expenditure? We will need to report that figure to the IRS. Please feel free to follow up with questions or to discuss. Thanks, Duane! Emily C. Hammond Associate DORSEY" "'aJrs,, ahead DORSEY & WHITNEY LLP 8oz Grand Avenue Suite 4100 1 Des Moines,IA 5o3og-8002 P:515.697.3636 F:515.6o8.4S78 WWW.DORSEY.COM :: DES MOINES :: BIO :: V-CARD CONFIDENTIAL COMMUNICATION E-mails from this firm normally contain confidential and privileged material,and are for the sole use of the intended recipient. 3 Use or distribution by on unintended recipient is prohibited,and maybe a violation of law.If you believe that you received this e-mail in error,please do not read this e-mail or any attached items. Please delete the e-mail and all attachments, including any copies thereof,and inform the sender that you have deleted the e-mail,all attachments and any copies thereof. Thankyou. From: Pitcher, Duane<duane.pitcher@citvofames.org> Sent: Monday, August 1, 2022 10:03 AM To: Hammond, Emily<hammond.emily@dorsey.com>; Voss, Diane <diane.voss@cityofames.org>; gerlachs@pfm.com Cc: Danos,John <Danos.John@dorsey.com>; Baker, Lauren <Baker.Lauren@dorsey.com>; Hall, Renee <renee.hall@citvofames.org>; Wisecup, Roger<roger.wisecup@cityofames.org>; Weiss, Neil <neil.weiss@citvofames.org> Subject: RE:Touching base re: City of Ames SRF Loan EXTERNAL FROM OUTSIDE DORSEY.BE CAUTIOUS OF LINKS AND ATTACHMENTS. Emily, Yes, we intend to take to council for approval on 8/9 and close on 8/26. I've attached copies of the application and pro- forma. Also this is the last day of work for Diane Voss as City Clerk, Renee Hall is cc'd on this email and will be our new City Clerk. Thanks, Duane Duane Pitcher, CPA, CPFO Director of Finance City of Ames 515 Clark Avenue P.O. Box 811 Ames, Iowa 50010 Phone (515) 239-5114 From: hammond.emily@dorsey.com <hammond.emily@dorsey.com> Sent: Friday,July 29, 2022 12:49 PM To:Voss, Diane <diane.voss@citvofames.org>; Pitcher, Duane <duane.pitcher@cityofames.org>; gerlachs@pfm.com Cc: Danos.John@dorsev.com; Baker.Lauren@dorsey.com Subject:Touching base re: City of Ames SRF Loan [External Email] Hi Diane and Duane, I know there has been a little bit of movement on the timing for the SRF loan authorization/closing for the old water plant demolition, so I just wanted to confirm that the City Council is still planning to approve the loan at the August 91" City Council meeting, with closing to follow on August 261". Does that sound right to you? If so, can you please tell us the following? • Have the construction loan application and proforma been submitted to IFA? If so, could you please send us a copy or our file? 4 •' Has the City spent any money on the project that will be reimbursed using proceeds from the loan? If so, please send us a list of the date, amount, and general purpose of each expenditure (i.e. engineering, studies, land acquisition, construction, etc.). We will report that figure to the IRS. Please feel free to follow up with any questions or to discuss. If I don't talk with you before, have a great weekend! Emily C. Hammond Associate i"v"',ay o. ahead DORSEY & WHITNEY LLP 8oi Grand Avenue Suite 4100 1 Des Moines,IA 50309-8002 P:515.697.3636 F:5z5.6o8.4578 WWW.DORSEY.COM :: DES MOINES :: BIO :: V-CARD CONFIDENTIAL COMMUNICATION E-mails from this firm normally contain confidential and privileged material,and are for the sole use of the intended recipient. Use or distribution by an unintended recipient is prohibited,and may be a violation of law.If you believe that you received this e-mail in error,please do not read this e-mail or any attached items. 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