The URL can be used to link to this page

Home My WebLink AboutA017 - email correspondence from July, 2022 - award of contract on hold Voss, Diane From: Voss, Diane Sent: Wednesday, July 6, 2022 9:48 AM To: Schildroth, Deb Cc: Schainker, Steve; Dunn, John; Pitcher, Duane Subject: RE: Draft Agenda for July 12, 2022 The hearing on the SRF Agreement was published for and held on June 14, 2022. According to John Danos (Dorsey& Whitney), the next step, which is to review the bid summary and adopt a resolution awarding the contract, has been placed on hold. He found some issues with moving forward with the schedule, as submitted. D &W has not sent me any directive to publish a notice for the other part of the SRF (Technical Services building). All hearings have been held regarding the Demo of the Old Water Plant portion of the SRF. If another hearing is needed for either of the projects, I have not been told to publish anything; therefore, I have not done so. Please advise as soon as possible. Thank you. RE: As the Agenda stands now, Anita will be needed to vote on suspension of rules for at least two ordinances, as five votes in the affirmative are needed. Diane R.Voss, City Clerk/Records Manager 515 Clark Avenue Ames, Iowa 50010 515-239-5105 diane.voss@cityofames.org From:Schildroth, Deb<deb.schildroth@cityofames.org> Sent:Tuesday,July 5, 2022 5:57 PM To:Voss, Diane <diane.voss@cityofames.org> Cc: Schainker, Steve <steve.schainker@cityofames.org> Subject: Council Members for July 12th Council Meeting Hi Diane, I placed the draft of the agenda on your desk with changes and some notes. Please let me know if you have any questions about what I've noted. In talking with Steve today (Tuesday) about next week's Council meeting, Gloria Betcher will not be attending as she will be out of the country. Anita may be out of town as well but could you check with her about her availability in case she's needed for a vote? Thankyou Ames Deb Schildroth Assistant City Manager 515.239.5202 dii•ectl 515.239.5142 fcrx. i Voss, Diane From: Susanne Gerlach <gerlachs@pfm.com> Sent: Wednesday,July 6, 2022 4:03 PM To: Pitcher, Duane; Danos.John@dorsey.com Cc: Wisecup, Roger; Geesman, Ashley;Weiss, Neil; Phillips, Brian; Voss, Diane; Nady, Kara Subject: RE: SRF Loan and Upcoming Bond Issue Attachments: Ames_2022_DWSRF_Schedule_of_Events_as_of_07-06-2022.pdf [External Email] Good afternoon: Attached is the updated schedule that includes the correct IFA board meeting date of Wed, August 3. We will need to send-the-construction loan application and proforma to Tracy no later than Wednesday,July 20. This will allow the City to authorize the SRF loan issuance proceedings at the July 26th city council meeting. j Assuming closing documents go out by August 12, we can plan to close on August 26. Best, Susanne Susanne Gerlach Director Pronouns—she, her, hers PFM Financial Advisors LLC gerlachs@pfm.com E-MAIL 1 515.724.5734 OFFICE 1515.218.0953 CELL pfm.com 801 Grand Avenue,Suite 3300 1 Des Moines, IA 50309 From: Pitcher, Duane <duane.pitcher@cityofames.org> Sent: Wednesday,July 6, 2022 2:23 PM To: Danos.John@dorsey.com; Susanne Gerlach <gerlachs@pfm.com> Cc:Wisecup, Roger<roger.wisecup@cityofames.org>; Geesman, Ashley<ashley.geesman@cityofames.org>; Weiss, Neil <neil.weiss@cityofames.org>; Phillips, Brian <brian.phillips@cityofames.org>; Voss, Diane <diane.voss@cityofames.org>; Nady, Kara <kara.nady@cityofames.org> Subject: SRF Loan and Upcoming Bond Issue ALERT:This message is,from an external source.BE CAUTIOUS before clicking any link or attachment John and Susanne, The latest schedule of events shows the following for the SRF Loan. July 12, 2022 Final construction loan application complete and ready for City City Council approval i July 12, 2022 • Adopt resolution approving and authorizing a form of loan and City disbursement agreement, and authorizing and providing for the issuance of$3,500,000 Water Revenue Bonds (SRF loan) • Approval the form of tax exemption certificates Are there any documents you will be providing for the meeting? Also do we need the cashflow prior to the meeting? Finally, we may have some changes to the Aquatics Center project in the Downtown Urban Renewal Area. Let me know if there is a time we can discuss briefly, along with the SRF. My schedule is flexible. Thanks, Duane Duane Pitcher, CPA, CPFO Director of Finance City of Ames 515 Clark Avenue P.O. Box 811 Ames, Iowa 50010 Phone (515) 239-5114 2 Voss, Diane From: Pitcher, Duane Sent: Wednesday, July 6, 2022 4:21 PM To: Dunn, John; Geesman, Ashley; Weiss, Neil Cc: Wisecup, Roger; Nady, Kara; Voss, Diane Subject: WTP Demo SRF Application Attachments: WTP Demo - SRF Construction Loan ApplicationDPedits.pdf To all, Per the updated schedule of events, the only item going to council related to the SRF is the approval of the application. I've made the edits on the attached to complete the application that was mostly filled out by Neil. We have NOT sent the pro-forma to council in the past but do need to send to IFA with the application document. I don't think we have sent the application document to council,just the CAF. Once the Council passes the resolution authorizing submission of the application, I'll sign and we forward the council resolution, the signed application, and pro forma to IFA. Sorry for the confusion. New team and the bond attorney, and everyone off on vacation around the 4th both at Dorsey and PFM. Thanks, Duane Duane Pitcher, CPA, CPFO Director of Finance City of Ames 515 Clark Avenue P.O. Box 811 Ames, Iowa 50010 Phone (515) 239-5114 i Voss, Diane From: Pitcher, Duane Sent: Friday, July 8, 2022 2:49 PM To: Danos.John@dorsey.com;Voss, Diane Cc: hammond.emily@dorsey.com; Phillips, Brian Subject: RE: SRF Loan - Old Water Plant Demolition John, Thanks, there was some confusion since the original schedule of events had the items for after the IFA meeting included with the application approval. We discussed with PFM and they sent an updated schedule of events. I would like to know if you have a few minutes later this afternoon or early next week to briefly discuss our GO borrowing for the aquatics center in the downtown TIF. The issue is that there are some potential environmental issues with the current planned site. The City Manager is looking ahead at possible options that may include a modification to the TIF district to remove the current planned aquatics site and expand the area to include an existing City park to the south and build the aquatics center there. The concern is whether or not that change would require another public hearing for debt issuance and re-open the reverse referendum window. If this will require a longer discussion I'll schedule time with you, Emily, Assistant City Manager Brian Phillips. Thanks, Duane Duane Pitcher, CPA, CPFO Director of Finance City of Ames 515 Clark Avenue P.O. Box 811 Ames, Iowa 50010 Phone (515) 239-5114 From: Danos.John@dorsey.com <Danos.John@dorsey.com> Sent:Thursday,July 7, 2022 2:25 PM To:Voss, Diane <diane.voss@cityofames.org> Cc: Pitcher, Duane<duane.pitcher@cityofames.org>; hammond.emily@dorsey.com Subject: RE: SRF Loan -Old Water Plant Demolition [External Email] Hi Diane. We do not ordinarily prepare proceedings for construction loan application approval. I would think you could handle this as a motion by the Council without a formal resolution. Let me know if we need to discuss. Thanks and best regards—John D John P. Danos 1 Partner OORSEY ahead DORSEY & WHITNEY LLP Suite 4100,8oi Grand I Des Moines,IA 50309 P:51S.699-3275 F:515.283.io6o C:None WWW.DORSEY.COM :: DES MOINES :: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CONFIDENTIAL COMMUNICATION E-mails from this firm normally contain confidential and privileged material, and are for the sole use of the intended recipient. Use or distribution by an unintended recipient is prohibited, and may be a violation of law. If you believe that you received this e-mail in error,please do not read this e-mail or any attached items. Please delete the e-mail and all attachments, including any copies thereof, and inform the sender that you have deleted the e-mail, all attachments and any copies thereof. Thank you. From:Voss, Diane<diane.voss@cityofames.orR> Sent: Thursday,July 7, 2022 2:19 PM To: Danos,John <Danos.John@dorsey.com> Subject: SRF Loan -Old Water Plant Demolition EXTERNAL FROM OUTSIDE DORSEY.BE CAUTIOUS OF LINKS AND ATTACHMENTS. John: I was asked to put this item under the Consent Agenda for the Council's meeting to occur on July 12: "Approve the final construction loan application to borrow an amount not to exceed $3,500,000 in Water Revenue Bonds (SRF loan)for demolition of the old Water Treatment Plant. " Is this the correct action, and if so, will I be receiving any proceedings including the Resolution from Dorsey? Please advise. Thank you! Diane R.Voss, City Clerk/Records Manager 515 Clark Avenue Ames, Iowa 50010 515-239-5105 diane.voss@cityofames.org 2