The URL can be used to link to this page

Home My WebLink AboutA001 - Emails between Finance and Dorsey & Whitney - Regarding amount of pre-levy and bond issue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I . . . . . . . . .. CONFIDENTIAL COMMUNICATION E-mails from this firm normally contain confidential and privileged material, and are for the sole use of the intended recipient. Use or distribution by an unintended recipient is prohibited, and may be a violation of law. If you believe that you received this e-mail in error,please do not read this e-mail or any attached items. Please delete the e-mail and all attachments, including any copies thereof, and inform the sender that you have deleted the e-mail, all attachments and any copies thereof. Thank you. From: Pitcher, Duane <duane.pitcher@cityofames.org> Sent: Thursday,January 13, 2022 5:23 PM To: Danos,John <Danos.John@dorsey.com>; Grossklaus, David <Grosskla us.David @dorsey.com>; Susanne Gerlach - Public Financial Management (gerlachs@pfm.com) <gerlachs@pfm.com> Cc: Wisecup, Roger<roger.wisecup@cityofames.org>; Lambert, Mark<mark.lambert@cityofames.org>; Voss, Diane <diane.voss@cityofames.org> Subject: Bond Issues for FY 22/23 EXTERNAL:This email originated from outside the organization.Do not click links or open attachments unless you recognize the sender and know the content is safe. John, David, and Susanne, Attached is a summary of the GO bond issue planned for the FY 22/23 City of Ames budget. I have also attached the capital improvement plan in case you want to look up more detail on the projects. Most are essential corporate purpose, I've noted the issue on the URA and plan we adopted last year. We also have an amount that is general purpose. Council dates for budget action are February 8, 22, and March 8th with planned adoption of the budget on March 8`h. I'll let you know if council makes any changes, and will provide the pre-levy amount after our CIP sessions on January 18" and 251h. Please let me know if you will need more information to prepare documents— Susanne, can you provide sizing for the NTE. Thanks, Duane Duane Pitcher, CPA, CPFO Director of Finance City of Ames 515 Clark Avenue P.O. Box 811 Ames, Iowa 50010 Phone (515) 239-5114 2 I Voss, Diane From: Susanne Gerlach <gerlachs@pfm.com> Sent: Friday, January 14, 2022 7:57 AM To: Danos.John@dorsey.com; Pitcher, Duane; grossklaus.david Cc: Wisecup, Roger; Lambert, Mark; Voss, Diane; Regan.Erin@dorsey.com; ritter.cheryl@dorsey.com Subject: RE: Bond Issues for FY 22/23 [External Email] Good morning: I will structure the bonds and provide a NTE amount by Monday afternoon! Best, Susanne Susanne Gerlach Director PFM Financial Advisors LLC gerlachs@pfm.com E-MAIL 1 515.724.5734 OFFICE 1 515.243.6994 FAX I pfm.com 801 Grand Avenue, Suite 3300 1 Des Moines, IA 50309 From: Danos.lohn@dorsey.com <Danos.John@dorsey.com> Sent: Thursday,January 13, 2022 10:14 PM To: duane.pitcher@cityofames.org; grossklaus.david <Grosskla us.David @dorsey.com>; Susanne Gerlach <gerlachs@pfm.com> Cc: roger.wisecup@cityofames.org; mark.lambert@cityofames.org; diane.voss@cityofames.org; Regan.Erin@dorsey.com; ritter.cheryl@dorsey.com Subject: RE: Bond Issues for FY 22/23 ALERT: This message is from an external source.BE CAUTIOUS before clicking any link or attachment Thanks, Duane. We will review and update our work calendar so as to begin preparation of proceedings. I will let you know if we need anything additional in the short term. Best regards—John D John P. Danos Partner E:) 0RSEY. < f. �t"i DORSEY & WHITNEY LLP Suite 41oo,8oi Grand I Des Moines,IA 50309 P:515.699 3275 F:515.283.1o6o C: None WWW.DORSEY.COM :: DES MOINES 1 Voss, Diane From: Danos.John@dorsey.com Sent: Thursday, January 13, 2022 10:14 PM To: Pitcher, Duane; Grossklaus.David@dorsey.com; gerlachs@pfm.com Cc: Wisecup, Roger; Lambert, Mark; Voss, Diane; Regan.Erin@dorsey.com; ritter.cheryl@dorsey.com Subject: RE: Bond Issues for FY 22/23 [External Email] Thanks, Duane. We will review and update our work calendar so as to begin preparation of proceedings. I will let you know if we need anything additional in the short term. Best regards—John D John P. Danos Partner ) O R S E Y ahe ad DORSEY & WHITNEY LLP Suite 4100,8o1 Grand I Des Moines,IA 50309 P:515.6993275 F:515.283.1o6o C:None WWW.DORSEY.COM :: DES MOINES :: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CONFIDENTIAL COMMUNICATION E-mails from this firm normally contain confidential and privileged material,and are for the sole use of the intended recipient. Use or distribution by an unintended recipient is prohibited,and may be a violation of law. If you believe that you received this e-mail in error,please do not read this e-mail or any attached items. Please delete the e-mail and all attachments, including any copies thereof,and inform the sender that you have deleted the e-mail,all attachments and any copies thereof. Thank you. From: Pitcher, Duane <duane.pitcher@cityofames.org> Sent: Thursday, January 13, 2022 5:23 PM To: Danos, John <Danos.John@dorsey.com>; Grossklaus, David <Grosskla us.David @dorsey.com>; Susanne Gerlach - Public Financial Management (gerlachs@pfm.com) <gerlachs@pfm.com> Cc: Wisecup, Roger<roger.wisecup@cityofames.org>; Lambert, Mark <mark.lambert@cityofames.org>; Voss, Diane <diane.voss@cityofames.org> Subject: Bond Issues for FY 22/23 EXTERNAL:This email originated from outside the organization.Do not click links or open attachments unless you recognize the sender and know the content is safe. John, David, and Susanne, Attached is a summary of the GO bond issue planned for the FY 22/23 City of Ames budget. I have also attached the capital improvement plan in case you want to look up more detail on the projects. Most are essential corporate 1 r purpose, I've noted the issue on the URA and plan we adopted last year. We also have an amount that is general purpose. Council dates for budget action are February 8, 22, and March 8`h with planned adoption of the budget on March 8`h. I'll let you know if council makes any changes, and will provide the pre-levy amount after our CIP sessions on January 18`' and 25`h. Please let me know if you will need more information to prepare documents— Susanne, can you provide sizing for the NTE. Thanks, Duane Duane Pitcher, CPA, CPFO Director of Finance City of Ames 515 Clark Avenue P.O. Box 811 Ames, Iowa 50010 Phone (515) 239-5114 2 Voss, Diane From: Danos.John@dorsey.com Sent: Tuesday, January 18, 2022 2:24 PM To: Pitcher, Duane; Grossklaus.David @dorsey.com; gerlachs@pfm.com Cc: Wisecup, Roger,- Lambert, Mark; Voss, Diane,- Regan.Erin@dorsey.com,- ritter.cheryl@dorsey.com Subject: RE: Bond Issues for FY 22/23 [External Email] Thanks, Duane. We will get those dates on our work calendar and make preparations accordingly. Best regards-John D John P. Danos Partner I) Q R S E: Y DORSEY & WHITNEY LLP Suite 41oo,8o1 Grand I Des Moines,IA 50309 P:51S.6993275 F:515.283.io6o C:None WWW.DORSEY.COM :: DES MOINES :: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CONFIDENTIAL COMMUNICATION E-mails from this firm normally contain confidential and privileged material,and are for the sole use of the intended recipient. Use or distribution by an unintended recipient is prohibited,and may be a violation of law. If you believe that you received this e-mail in error,please do not read this e-mail or any attached items. Please delete the e-mail and all attachments, including any copies thereof, and inform the sender that you have deleted the e-mail,all attachments and any copies thereof. Thank you. From: Pitcher, Duane <duane.pitcher@cityofames.org> Sent: Tuesday, January 18, 2022 2:21 PM To: Danos,John <Danos.John@dorsey.com>; Grossklaus, David <Grosskla us.David @dorsey.com>; gerlachs@pfm.com Cc: Wisecup, Roger<roger.wisecup@cityofames.org>; Lambert, Mark<mark.lambert@cityofames.org>; Voss, Diane <diane.voss@cityofames.org>; Regan, Erin <Regan.Erin@dorsey.com>; Ritter, Cheryl <ritter.cheryl@dorsey.com> Subject: RE: Bond Issues for FY 22/23 it originated from n. Do not click links or open attachments unless you recognize the sender and know EXTERNAL:This email o g Hated o outside the organization. p Y g the content is safe. John, - hanks-if we follow the same process as last year, we will set the public hearing for 3/1/22 at the 2/22/22 m, eting- will also adopt the pre-levy resolution at the 3/9/22 as we certify our budget. Duane 1 Duane Pitcher, CPA, CPFO Director of Finance City of Ames 515 Clark Avenue P.O. Box 811 Ames, Iowa 50010 Phone (515) 239-5114 From: Danos.John@dorsey.com <Danos.John@dorsey.com> Sent:Thursday,January 13, 2022 10:14 PM To: Pitcher, Duane <duane.pitcher@citvofames.org>; Grossklaus.David@dorsev.com; gerlachs@pfm.com Cc:Wisecup, Roger<roger.wisecup@citvofames.org>; Lambert, Mark<mark.lam bert@cityofames.org>; Voss, Diane <diane.voss@cityofames.org>; Regan.Erin@dorsey.com; ritter.chervl@dorsey.com Subject: RE: Bond Issues for FY 22/23 [External Email] Thanks, Duane. We will review and update our work calendar so as to begin preparation of proceedings. I will let you know if we need anything additional in the short term. Best regards—John D John P. Danos Partner a,11Baal. DORSEY & WHITNEY LLP Suite 41oo,8oi Grand I Des Moines,IA 50309 P:515.699.327S F:515.283.1o6o C:None WWW.DORSEY.COM :: DES MOINES :: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CONFIDENTIAL COMMUNICATION E-mails from this firm normally contain confidential and privileged material,and are for the sole use of the intended recipient. Use or distribution by an unintended recipient is prohibited,and may be a violation of law. If you believe that you received this e-mail in error,please do not read this e-mail or any attached items. Please delete the e-mail and all attachments, including any copies thereof, and inform the sender that you have deleted the e-mail, all attachments and any copies thereof. Thank you. From: Pitcher, Duane<duane.pitcher@citvofames.org> Sent: Thursday,January 13, 2022 5:23 PM To: Danos,John <Danos.John@dorsey.com>; Grossklaus, David <Grosskla us.David @dorsey.com>; Susanne Gerlach - Public Financial Management (gerlachs@pfm.com) <gerlachs@pfm.com> Cc: Wisecup, Roger<roger.wisecup@citvofames.org>; Lambert, Mark<mark.lambert@cityofames.org>; Voss, Diane <diane.voss@citvofames.org> Subject: Bond Issues for FY 22/23 EXTERNAL:This email originated from outside the organization.Do not click links or open attachments unless you recognize the sender and know the content is safe. 2 John, David, and Susanne, Attached is a summary of the GO bond issue planned for the FY 22/23 City of Ames budget. I have also attached the capital improvement plan in case you want to look up more detail on the projects. Most are essential corporate purpose, I've noted the issue on the URA and plan we adopted last year. We also have an amount that is general purpose. Council dates for budget action are February 8, 22, and March 8th with planned adoption of the budget on March 8th I'll let you know if council makes any changes, and will provide the pre-levy amount after our CIP sessions on January 18' and 25ih Please let me know if you will need more information to prepare documents— Susanne, can you provide sizing for the NTE. Thanks, Duane Duane Pitcher, CPA, CPFO Director of Finance City of Ames 515 Clark Avenue P.O. Box 811 Ames, Iowa 50010 Phone (515) 239-5114 3 Thanks—if we foil w the same rocess as last ear, we will set the public .ring for 3/8/22 at the 2 2 meeting— will also adopt the pre-levy resolution at the 3/8/22 as we certly our Duane Duane Pitcher, CPA, CPFO Director of Finance City of Ames 515 Clark Avenue P.O. Box 811 Ames, Iowa 50010 Phone (515) 239-5114 From: Danos.John@dorsey.com <Danos.John@dorsey.com> Sent: Thursday,January 13, 2022 10:14 PM To: Pitcher, Duane <duane.pitcher@cityofames.org>; Grosskla us.David @dorsey.com; gerlachs@pfm.com Cc: Wisecup, Roger<roger.wisecup@cityofames.org>; Lambert, Mark <mark.lambert@cityofames.org>; Voss, Diane <diane.voss@cityofames.org>; Regan.Erin@dorsey.com; ritter.cheryl@dorsey.com Subject: RE: Bond Issues for FY 22/23 [External Email] Thanks, Duane. We will review and update our work calendar so as to begin preparation of proceedings. I will let you know if we need anything additional in the short term. Best regards—John D John P. Danos Partner d 0 RS E Y,N �l3t.3r3 DORSEY & WHITNEY LLP Suite 4100,8oi Grand I Des Moines,IA 50309 P:515.699 3z75 F:515.283.1o6o C:None WWW.DORSEY.COM :: DES MOINES :: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. CONFIDENTIAL COMMUNICATION E-mails from this firm normally contain confidential and privileged material, and are for the sole use of the intended recipient. Use or distribution by an unintended recipient is prohibited, and may be a violation of law. If you believe that you received this e-mail in error,please do not read this e-mail or any attached items. Please delete the e-mail and all attachments, including any copies thereof, and inform the sender that you have deleted the e-mail,all attachments and any copies thereof Thank you. From: Pitcher, Duane <duane.pitcher@cityofames.org> Sent: Thursday,January 13, 2022 5:23 PM To: Danos, John <Danos.John@dorsey.com>; Grossklaus, David <Grosskla us.David @dorsey.com>; Susanne Gerlach - Public Financial Management (gerlachs@pfm.com) <gerlachs@pfm.com> Cc: Wisecup, Roger<roger.wisecup@cityofames.org>; Lambert, Mark<mark.lambert@cityofames.org>; Voss, Diane <d i a ne.voss@cityofa mes.org> Subject: Bond Issues for FY 22/23 3 S Voss, Diane From: Danos.John@dorsey.com Sent: Monday, February 7, 2022 4:34 PM To: Pitcher, Duane; Grossklaus.David@dorsey.com; gerlachs@pfm.com Cc: Wisecup, Roger; Lambert, Mark; Voss, Diane; Regan.Erin@dorsey.com; ritter.cheryl@dorsey.com Subject: RE: Bond Issues for FY 22/23 [External Email] Thank you, Duane. We are underway with preparing materials for the 2-22-22 City Council meeting to begin this authorization process. I will be in touch if we have questions regarding borrowing purposes. Thanks and best regards—John D John P. Danos Partner 3_a DORSEY & WHITNEY LLP Suite 41oo,8oi Grand I Des Moines,IA 50309 P:S1S.699.3275 F:515.283.io6o C:None WWW.DOR5EY.COM :: DES MOINES :: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I . . . . . . . . . . . . .. CONFIDENTIAL COMMUNICATION E-mails from this firm normally contain confidential and privileged material, and are for the sole use of the intended recipient. Use or distribution by an unintended recipient is prohibited,and may be a violation of law. If you believe that you received this e-mail in error,please do not read this e-mail or any attached items. Please delete the e-mail and all attachments, including any copies thereof,and inform the sender that you have deleted the e-mail,all attachments and any copies thereof. Thank you. From: Pitcher, Duane <duane.pitcher@cityofames.org> Sent: Monday, February 7, 2022 2:59 PM To: Danos, John <Danos.John@dorsey.com>; Grossklaus, David <Grosskla us.David @dorsey.com>; gerlachs@pfm.com Cc: Wisecup, Roger<roger.wisecup@cityofames.org>; Lambert, Mark<mark.lambert@cityofames.org>; Voss, Diane <diane.voss@cityofames.org>; Regan, Erin <Regan.Erin@dorsey.com>; Ritter, Cheryl <ritter.cheryl@dorsey.com> Subject: RE: Bond Issues for FY 22/23 EXTERNAL:This email originated from outside the organization.Do not click links or open attachments unless you recognize the sender and know the content is safe. John, David, and Susanne, No changes in our budget related to bonds. Our pre-levy amount will be $1,511,628 1 C Voss, Diane From: Susanne Gerlach <gerlachs@pfm.com> Sent: Tuesday, February 8, 2022 8:21 AM To: Pitcher, Duane; Danos.John@dorsey.com; grossklaus.david Cc: Wisecup, Roger; Lambert, Mark; Voss, Diane; Regan.Erin@dorsey.coml- ritter.cheryl@dorsey.com Subject: RE: Bond Issues for FY 22/23 Attachments: Ames_GO_Bonds_2022A_Pre-Levy_as_of_02-08-2022.pdf [External Email] Good morning: PFM recommends $19,550,000 as the total NTE amount. Specific breakdown for ECP and GCP are as follows: 0 ECP (Fire, streets, CyRide, Transportation System): $11,575,000 GCP (Downtown Plaza): $700,000 Urban Renewal ECP (Aquatic Center): $7,275,000 If any other adjustments for projects need to be made, please let me know. Best, Susanne Susanne Gerlach Director Pronouns—she, her, hers PFM Financial Advisors LLC gerlachs@pfm.com E-MAIL 1 515.724.5734 OFFICE 1 515.243.6994 FAX I pfm.com 801 Grand Avenue, Suite 3300 1 Des Moines, IA 50309 From: Pitcher, Duane <duane.pitcher@cityofames.org> Sent: Monday, February 7, 2022 2:59 PM To: Danos.John@dorsey.com; grossklaus.david <Grossklaus.David @dorsey.com>; Susanne Gerlach <gerlachs@pfm.com> Cc: Wisecup, Roger<roger.wisecup@cityofames.org>; Lambert, Mark<mark.lambert@cityofames.org>; Voss, Diane <diane.voss@cityofames.org>; Regan.Erin@dorsey.com; ritter.cheryl@dorsey.com Subject: RE: Bond Issues for FY 22/23 ALERT: This message is from an external source.BE CAUTIOUS before clicking any link or attachment John, David, and Susanne, No changes in our budget related to bonds. Our pre-levy amount will be $1,511,628 1 The bond issue projects for FY 22/23 are: 2022/2023 CIP G.O. ISSUE Fire Apparatus Replacement 747,000 Fire Station 3 Concrete Rehabilitation 342,338 CyRide Route Pavement Improvements 1,225,000 Concrete Pavement Improvements 3,600,000 Asphalt Street Pavement Improvements 3,000,000 Seal Coat Street Pavement Improvements 750,000 Alley Pavement Improvements 400,000 Downtown Street Improvements 250,000 Intelligent Transportation System 452,560 Bridge Rehabilitation Program 700,000 Downtown Plaza 700,000 Indoor Aquatic Center 6,192,512 Total G.O. Bonds 18,359,410 The Downtown Plaza is a general corporate purpose,the Indoor Aquatic Center is part of the recently approved downtown urban renewal plan. Details can be found in our CIP at: https://www cityofames org/government/departments-divisions-a-h/finance Susanne will need to determine the NTE amount. Please proceed with preparation of the pre-levy and public hearing proceedings, and let me know if you need additional information from the City. Thanks, Duane Duane Pitcher, CPA, CPFO Director of Finance City of Ames 515 Clark Avenue P.O. Box 811 Ames, Iowa 50010 Phone (515) 239-5114 From: Pitcher, Duane Sent: Tuesday,January 18, 2022 2:21 PM To: Danos.John@dorsey.com; Grossklaus.David@dorsey.com; gerlachs@pfm.com Cc: Wisecup, Roger<Roger.Wisecup@cityofames.org>; Lambert, Mark<Mark.Lambert@cityofames.org>; Voss, Diane <Diane.Voss@cityofames.org>; Regan.Erin@dorsey.com; ritter.cheryl@dorsey.com Subject: RE: Bond Issues for FY 22/23 John, 2