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Home My WebLink AboutA001 - Emails dated April 18, 2011 through April 25, 2011 with Water Department, Legal Department, City Clerk 04/18/2011 03:06 PM To Diane R Voss/COA@COA cc John R Dunn/COA@COA, Steve DuVall/COA@COA Subject Public hearing request Hi Diane, I need your help to schedule a public meeting to fulfill a requirement of our SRF funding for the disinfection project at WPC. We'd like to hold the meeting during the May 24 council meeting. I've attached an example of the public notice from SRF. The purpose of the meeting is to discuss the environmental impacts of constructing the disinfection system, not to discuss river water quality, stream standards, or other river related concerns that have historically been brought up. Could you start the steps necessary to provide notice to the public? I will need to provide documentation of the public notice as well as meeting minutes to the funding agency. The first part of the project was a report entitled "Wastewater Disinfection Technologies Study" completed in December 2009. Do you have a copy of this report on file? It may be helpful to have it available if the public requests additional information. There is an extra copy I can send for your records if you need it. Please let me know if there is any additional information you need. Thanks, Kris [attachment"Ames- Public Notice Example.doc" deleted by Doug Marek/COA] Kris Evans, Ph.D., P.E. Environmental Engineer Ames Water and Pollution Control 300 East 5th Street, Bldg. #1 Ames, Iowa 50010 PH: (515) 239-5150 FAX: (515) 239-5251 E-Mail: kevans@city.ames.ia.us URL: http://www.cityofames.org/water Doug Marek/COA To Diane R Voss/COA@COA 04/19/2011 03:19 PM cc bcc Subject Re: Fw: Public hearing request[i I just talked with John Dunn. The hearing isn't about entering into the SRF loan. Rather, it apparently is a requirement of the loan agreement, which I have not seen. I don't have any information about the notice or hearing requirements, so I have no way of knowing whether this is correct or not. Doug Marek Ames City Attorney 515 Clark Avenue P.O. Box 811 Ames, Iowa 50010 Tel: 515-239-5146 Fax: 515-239-5142 E-mail: dmarek@city.ames.ia.us PRIVILEGE & CONFIDENTIALITY NOTICE This message is intended only for the! use of the person or entity to whom it is addressed. It may contain information that is privileged, confidential, and exempt from disclosure under applicable law as attorney-client and work-product confidential communication. If you are the reader of this message but are not the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this communication is strictly prohibited. If you have received this transmission in error, please immediately notify us at the above-listed telephone number. Diane R Voss/COA Diane R Voss/COA 04/19/2011 02:24 PM To Doug Marek/COA@COA cc Subject Fw: Public hearing request Doug: Here's the initial email that I got from Kris Evans. She just notified me that the requirements state that it is a 30-day, which means that I would have to publish on Friday. I have asked the Tribune for special accommodation, since my deadline for publication on the 22nd was yesterday at Noon; I have been granted permission to send it by 9 AM tomorrow at the latest. Can you please let me know if the Notice needs to be changed as soon as you get a chance. Thank you! Diane Voss, City Clerk/Records Manager P. O. Box 811 Ames, Iowa 50010 (515) 239-5105 -----Forwarded by Diane R Voss/COA on 04/19/2011 02:20 PM----- ' Kristin Evans/COA l 1 i Diane R Voss/COA To Kristin Evans/COA@COA 04/19/2011 10:21 AM cc bcc Diane R Voss/COA Subject Re: Public hearing request[i Kris: Thank you for your email and suggested wording for the Legal Notice. After checking the Iowa Code and finding no special requirements, I am assuming that this carries the standard 4/20 rule for publishing (not fewer than 4 nor more than 20 days prior to the hearing date). If you have been apprised of anything other than that, please let me know. The notice states that written comments may also be submitted. Do you prefer that those be directed to John Dunn or to whom? I thought we should be a little more specific with that; however, what is your preference? Thanks! Diane Voss, City Clerk/Records Manager P. O. Box 811 Ames, Iowa 50010 (515) 239-5105 Doug Marek/COA To Diane R Voss/COA@COA 04/20/2011 06:21 PM cc Kristin Evans/COA@COA bcc Subject Notice of Public Hearing--SRF[ Diane: I'd suggest some minor changes in the wording to clarify the notice, as follows: PUBLIC HEARING NOTICE The City of Ames will hold a public hearing to review an application for a State Revolving Fund (SRF) loan and to make available to the public the contents of environmental information documents. These documents include design and environmental information related to the proposed disinfection system at the City's wastewater treatment facility. The proposed project involves construction of an ultraviolet disinfection system to treat the effluent from the facility. The purpose of this Public Hearing is to inform area residents of the community of Ames of this proposed action and to address citizens' environmental concerns, if any, with the project. The public hearing will be held in conjunction with the Regular Meeting of the Ames City Council to be held on , 2011, at 7:00 p.m., in the Council Chambers of City Hall, 515 Clark Avenue. All interested persons are encouraged to attend this hearing. Written comments on this proposal may also be submitted prior to the hearing. Questions regarding this hearing or the availability of documentation may be directed to the City Clerk's Office at 515-239-5105. 1 found the notice provisions applicable to SRF in the federal regulations. Because SRF is a "federalized" program, NEPA notice requirements apply. Those requirements are quite general, and in fact only state that a hearing should be "well publicized"at least 30 days in advance. It doesn't actually require publication, but since the state office recommends publication I agree we should provide the same type that we use for other public hearings. We also need to provide information to media outlets. I'd suggest we ask Susan Gwiasda to send a press release to our normal local media outlets. Kris, could you put together a paragraph of background information on the disinfection project and the hearing, and then send it to Susan? Doug Marek Ames City Attorney 515 Clark Avenue P.O. Box 811 Ames, Iowa 50010 Tel: 515-239-5146 Fax: 515-239-5142 E-mail: dmarek@city.ames.ia.us PRIVILEGE & CONFIDENTIALITY NOTICE This message is intended only for the use of the person or entity to whom it is addressed. It may contain information that is privileged, confidential, and exempt from disclosure under applicable law as attorney-client and work-product confidential communication. If you are the reader of this message but are not the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this communication is strictly prohibited. If you have received this transmission in error, please immediately notify us at the above-listed telephone number. i Diane R Voss/COA To Kristin Evans/COA@COA 04/21/2011 09:01 AM cc bcc Diane R Voss/COA Subject SRF Notice of Hearing Kris: Doug has worked through the wording for the Public Hearing Notice. What date do we want the hearing now? John had mentioned that some of the staff will be out of town for the first meeting in June. Thank you! Diane Voss, City Clerk/Records Manager P. O. Box 811 Ames, Iowa 50010 (515) 239-5105 Kristin Evans/COA To Diane R Voss/COA@COA 04/25/2011 08:17 AM cc j � t bcc Subject Re: SRF Notice of Hearing[i Good morning, We would like to hold the hearing June 28 during the regular Council meeting. I have the draft language that Doug proposed and will seek approval from the DNR before submitting it to you for publication. Thanks, Kris Kris Evans, Ph.D., P.E. Environmental Engineer Ames Water and Pollution Control 300 East 5th Street, Bldg. #1 Ames, Iowa 50010 PH: (515) 239-5150 FAX: (515) 239-5251 E-Mail: kevans@city.ames.ia.us URL: http://www.cityofames.org/water Diane R Voss/COA Diane R Voss/COA 04/21/2011 09:01 AM To Kristin Evans/COA@COA cc Subject SRF Notice of Hearing Kris: Doug has worked through the wording for the Public Hearing Notice. What date do we want the hearing now? John had mentioned that some of the staff will be out of town for the first meeting in June. Thank you! Diane Voss, City Clerk/Records Manager P. O. Box 811 Ames, Iowa 50010 (515) 239-5105 e � a Diane R Voss/COA To Kristin Evans/COA@COA 04/25/2011 11:45 AM cc bcc Diane R Voss/COA Subject Re: SRF Notice of Hearing[i Kris: Thanks for letting me know. I would publish the Notice on May 26, which means I would have to send it to the Tribune on May 23. Diane Voss, City Clerk/Records Manager P. O. Box 811 Ames, Iowa 50010 (515) 239-5105