HomeMy WebLinkAboutA002 - Email from Finance Direct to Public Works - work out dates for public hearing Re: Fw: Ames Clean Water Planning and Design Loan Approval
Duane R Pitcher to: Eric Cowles 07/26/2013 04:05 PM
Cc: Diane R Voss, Tina Stanley, Roger Wisecup, Nancy E Masteller
Duane R Pitcher Eric, /thought/had responded with this,you can go ahead with bond c
Eric,
I thought I had responded with this, you can go ahead with bond council and work out dates for public
hearing with the City Clerk and bond counsel. I can assist with the CAF on the wording for the public
hearing but the bulk of the CAF should be about the project.
Duane
Duane Pitcher, CPA, CPFO
Director of Finance
City of Ames
515 Clark Avenue
P.O. Box 811
Ames, Iowa 50010
Phone (515) 239-5114
Eric Cowles
From: Eric Cowles/COA
To: Duane R Pitcher/COA@COA
Date: 07/23/2013 12:18 PM
Subject: Fw: Ames Clean Water Planning and Design Loan Approval
Duane,
I hadn't heard back and thought I would follow up. Just wondering if you had a chance to look in to the
email below.
Let me know and I will move forward accordingly.
Thanks!
Eric D. Cowles, P.E.
Civil Engineer H
515.239.5277 main 1515.203.0791 cell 1515.239.5404 fax
ecowles@city.ames.ia.us I City Hall, 515 Clark Avenue I Ames, IA 50010
www.CityofAmes.org I -Caring People-Quality Programs- Exceptional Service
----- Forwarded by Eric Cowles/COA on 07/23/2013 12:14 PM -----
From: Eric Cowles/COA
To: Duane R Pitcher/COA
Date: 07/12/2013 09:18 AM
Subject: Fwd: Ames Clean Water Planning and Design Loan Approval
Duane,
Good news, we have approval.
Per Allyson's note below, the Bond Council will have the paperwork. Do you want to initiate
getting it up here or should I? Either way works.
Once we have it, we could start the process to get the hearings set up through Council. We aren't
in a tremendous hurry as the funds aren't available until September, but it would be food to be
ready once we show up on the Intended Use Plan with the DNR.
Thanks.
Eric D. Cowles, PE
Civil Engineer II
City of Ames
Public Works Department
515 Clark Avenue
Ames, Iowa 50010
Phone 515-239-5277
Fax 515-239-5404
Begin forwarded message:
From: "Fleming, Alyson [IFA]" <Alyson.Flemingka,iowa.gov>
To: "ecowles(a,city.ames.ia.us" <ecowleskeity.ames.ia.us>
Cc: "Josten.robert a,dorsey com" <Josten.robert(aMorsey.com>,
Danos.Johnkdorsey.com' (Danos.John a,dorsey.com)" <Danos.Johnkdorsey.co >, "
B_jork.Amy(a),dorsey.com" <Bjork.Am cr,dorsey.com>
Subject: Ames Clean Water Planning and Design Loan Approval
The State Revolving Fund has approved the City of Ames ("City") for a Planning and
Design loan for the amount not to exceed $375,000 for improvements to the sanitary
sewer system.
The funds from the loan can be used for costs incurred during the planning and design
stage of your project. Due to the fact that these are federal funds, actual construction
cannot begin on the project until an appropriate environmental assessment has been
conducted and approved by the Iowa Department of Natural Resources.
In order to execute the Interim Loan and Disbursement Agreement ("Agreement") the
following must occur:
1. The City must hold a public hearing and pass a resolution authorizing the City to
execute the Agreement. Please contact your bond counsel to ensure these steps are
completed properly. They will provide you with the Agreement and an opinion of bond
counsel confirming the Agreement is a valid and legally binding debt obligation of the
City; and
2. The City must appear on an approved Intended Use Plan ("IUP"). The City will be
on the next IUP updated which is scheduled for September 17, 2013.
After the Agreement has been executed by all parties, the City must request
reimbursement of costs incurred by submitting a Disbursement Request with relevant
invoices. Prior to receiving disbursements the following must be completed by the City:
1. EPA Form 4700
2. Assurance with respect to real property acquisition; and
3. IFA Automated Clearinghouse Authorization form.
The City is encouraged to complete these to Iowa Finance Authority upon receipt of this
letter, so that reimbursements are not delayed.
If you have any questions or concerns, please don't hesitate to contact me.
• f
Alyson C. Fleming
SRF Program Specialist
Iowa Finance Authority
2015 Grand Ave. Des Moines, IA 50312
515-725-4879 (p) / 515-725-4901 (f)
www.iowasrf.com
Confidentiality Notice: The information in this email may be confidential and/or
privileged. This email is intended to be reviewed by only the individual or organization
named above. If you are not the intended recipient or an authorized representative of the
intended recipient, you are hereby notified that any review, dissemination or copying of
this email and its attachments, if any, or the information contained herein is prohibited. If
you have received this email in error, please immediately notify the sender by return
email and delete this email from your system.
Treasury Circular 230 Disclosure: To the extent this communication contains any
statement regarding federal taxes, that statement was not written or intended to be used,
and it cannot be used, by any person (i) as a basis for avoiding federal tax penalties that
may be imposed on that person, or(ii) to promote, market or recommend to another party
any transaction or matter addressed herein.
- EPA form 4700-4.pdf- EPA Property Acquisition.pdf- P&D Disbursement
Request.pdgattachment "EPA form 4700-4.pdf' deleted by Duane R Pitcher/COA]
[attachment "EPA Property Acquisition.pdf' deleted by Duane R Pitcher/COA]
[attachment "P&D Disbursement Request.pdf' deleted by Duane R Pitcher/COA]
V
q - I 0
Re: State of Iowa Revolving Fund Planning and Design Loan
Diane R Voss to: Eric Cowles 08/26/2013 03:05 PM
Emily Burton All-l am out of the office on vacation next week, which would be the tir
Laura Biggart Hi Diane, l left a message for you a few minutes ago. What adds
Laura Biggart Hi Diane, Thanks for the call today. Hopefully knowing tha
Diane R Voss Laura: Yes, l did find the one that went in 2009. Do
Diane R Voss Laura: Yes, l did find the one that went in 2009. Do
Thank you. Did you get specific instructions along with the SRF Planning and Design Loan documents?
In working with Water, we had very specific instructions for each step. I just want to ensure that we don't
miss any step.
Diane Voss, City Clerk/Records Manager
P. O. Box 811
Ames, Iowa 50010
(515) 239-5105
Eric Cowles
From: Eric Cowles/COA
To: Diane R Voss/COA@COA
Cc: Duane R Pitcher/COA@COA
Date: 08/26/2013 10:48 AM
Subject: State of Iowa Revolving Fund Planning and Design Loan
Diane,
The City was approved for an SRF Planning and Design Loan in July and in order to take on debt there
are notices and hearing and such that need to be done.
I spoke with Bob Josten, the City's Bond Attorney, this morning and he will be sending you a resolution to
take to Council to set a hearing date for the loan. My intent is to take this resolution at the September 10
meeting to set a hearing date of September 24.
Just wanted to give you a heads up so if Bob calls you are in the loop.
If you have any questions, let me know.
Thanks!
Eric D. Cowles, P.E.
Civil Ent ineer II