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HomeMy WebLinkAboutA002 - Ames Fire Station #3 Plan dated November 14, 2000 '` + r'/�Nqk;•,�,�• � '�'i. t-y� —� is -`a AMES FIRE f C I T Y O F A M E S 1 O W A Y AMES FIRE STATION TABLE OF CONTENTS Section 1 Staff Report -Background -Site Selection -Building, Apparatus, Operating Costs -Financial Impact to Citizens Section 2 Shive Hattery Report -Schematic Design Summary -Outline Specifications Section 3 Shive Hattery Report -Existing Site (aerial photo) -Site Plan -Floor Plan -Building Elevations -View from the Northwest -West (Duff Avenue) Elevation -North Elevation -East Elevation -South Elevation Section 4 Shive Hattery Report -Building Cost Estimates Z O U W N Staff Report FIRE STATION #3 CONCEPT PLAN November 14, 2000 BACKGROUND: In 1984, the City Council adopted a fire suppression travel time goal to cover 85% of the community within a five-minute travel time from a fire station. In conjunction with the development of the new Land Use Policy Plan, this goal was reviewed again with the City Council on November 9, 1999. At that meeting, staff emphasized that living next to a fire station does not ensure fire safe living conditions. Likewise, living beyond the five minute travel time goal does not mean occupants are at an unacceptable risk. This travel time goal should be viewed as a benchmark where the community can balance an economically acceptable level of risk with its desire to meet the citizens' fire emergency needs. It should be remembered that the current goal recognizes that portions of the City, usually on the outskirts, will not receive the same travel time response as other sections of the community. It was further explained at that meeting that many other cities evaluate their success based on an average response time for all calls within a five minute time frame, rather than on the amount of area covered as we have adopted. It must be emphasized that this travel time goal only relates to fire suppression responses. In discussions last November, Mary Greeley Medical Center administrators indicated that they intend to retain primary responsibility for emergency medical services within the City. Furthermore, they are recommending an emergency medical response time goal for their ambulances to cover 90% of the community within eight minutes, four of which are travel time. It would seem that MGMC faces the same challenge as the Fire Department. As the City expands, it is no longer reasonable to conclude that the four minute travel time response goal for emergency medical calls can be met from the existing site at Eleventh and Duff. Given this challenge, staff approached administrators at MGMC with the concept of developing an integrated strategy for accomplishing our respective response time goals. This approach would require the sharing of financial 1 resources between both entities to meet these goals as the community expands. Because of financial restraints, MGMC staff did not believe they were in a position to jointly finance a solution to our respective response goals. Both parties agreed that independent strategies would be developed to meet our different response goals. Therefore, the siting of future fire stations does not attempt to address the emergency medical response goal established by MGMC. By utilizing our Geographic Information System, we are able to determine our success in meeting the approved travel time goal. The most recent analysis indicates that our present two-station configuration allows us to cover 79% of the populated areas within the current city limits (see Attachment 1 ). Furthermore, as we expand to the boundaries of the new Land Use Policy Plan, the current locations of our two stations will allow us to cover 63% of the area (see Attachment 2). Therefore, if the City Council chooses to retain the currently approved travel time response goal for fire suppression incidents, the addition of a third fire station is now warranted. SITE SELCTION FOR STATION #3: The Geographic Information System (GIS) was utilized to identify response zones for the five minute goal. Over thirty potential fire station sites were identified. Special attention was given to property currently owned by the City of Ames, including the Airport. Sites were prioritized according to their current and future population distribution, occupancy usage, and travel routes. Ten potential sites located on South Duff were investigated from South Third Street to Crystal. Estimated land costs for these locations ranged from $225,000 to $700,000. A high priority was placed upon delivering emergency services within the current response time goal to existing neighborhoods, while keeping future growth in mind. It was determined that by selecting a site for the proposed Fire Station #3 in the southeast quadrant of Ames the response time goal can be met, high occupancy structures can be reached quickly, and major roads can be accessed to extend the effective reach of the station's emergency crews. The site that was ultimately selected complements future or relocated fire stations to promote the extended life of this facility. On July 12, 1999, the Iowa Department of Natural Resources granted to the City of Ames a perpetual easement for the construction and operation of a fire station on 1 .33 acres of State Nursery land on South Duff 2 Avenue for a cost of $1 (see Attachment 3). The site is the northwest corner of the State Nursery site and is located east of the intersection of South Duff Avenue and Airport Road (see Section 3). In order to ensure that the City was serious about this proposal, the terms of the agreement specify that the easement terminates on June 30, 2002, if the City Council has not committed by that date to construct a fire station on this site. The easement represents the Iowa Department of Natural Resources' commitment to being good neighbors and partners with the City of Ames. The State Nursery staff and the Iowa Department of Natural Resources deserve our special thanks for this exceptional offer of intergovernmental cooperation. In particular, we would like to thank Ames Nursery Forester Jerry Grebasch and State Forester Mike Brandrup for their efforts. As revealed in the Long Range Fire Station Location Study, if we are able to add a third station along South Duff, we will be able to cover 91% of the area in the City (see Attachment 4). Equally significant is the fact that, by adding the third station at this new location and relocating our current Station #2 to City land near the intersection of North Dakota and Delaware, we will be able to cover 89% of the community even after the city limits are expanded to the boundaries of the LUPP (see Attachment 5). BUILDING APPARATUS, & OPERATING COSTS: Construction of a new fire station will result in substantial capital and operating cost increases to our citizens. However, staff has worked diligently with the architectural/engineering firm of Shive-Hattery to develop a station concept and operating plan that minimizes the impact on property taxes while helping us to achieve our response time goal. Capital Cost to Construct & Equip Station 3 - S1 275,248 Based upon the work done by Shive-Hattery, the estimated cost to construct and equip this 7,200 square foot station is $1,275,248. This building is similar in size to Station 2 on Welch Avenue. These costs are broken out in more detail in Section 3. Since borrowing money to build a fire station is a "general corporate purpose," a 60% voter approval would be needed to authorize the sale of General Obligation Bonds. Apparatus Costs for Station 3 - $945,000 The addition of a third station will bring unique challenges in deploying the various types of fire and rescue vehicles throughout the community. Under the most economical scenario, Station 3 will house three pieces of apparatus: 3 Apparatus . - Primary Use Rescue truck EMS, Auto Extrication, Special Rescue Ladder Truck First in response engine for Station #3's district, Ladder tower operations for all of Ames Reserve Engine Backup response for other apparatus during service/repairs and simultaneous emergencies The rescue truck can be acquired for approximately $145,000. Instead of purchasing a new engine for Station #3, the Fire Department's existing ladder truck is nearing the end of its operating life and has no on-board water. Rather than purchase one new engine for Station 3 and then replace the ladder truck soon thereafter, it is proposed that the ladder truck be replaced in 2002/03 at an estimated cost of$800,000. With on-board water, the replacement ladder truck can be capable of "first in response" for its district. The department currently maintains two reserve engines; one will be transferred from Station #1. Since borrowing money to purchase fire apparatus is an "essential corporate purpose," the City Council is authorized to issue General Obligation Bonds for these two new pieces of apparatus. Ongoinq Operating Costs for Station 3 - $224,773 As with any new building, Station 3 will bring ongoing costs for such expenses as utilities, insurance, and maintenance. Based upon experience at the other stations, the first year estimate of these costs is $100,596. In addition, adequate personnel levels are needed to properly staff the new station. Station 1 currently has two "companies" - a four person ladder truck company and a five person pumper company. In order to staff the new station, the ladder truck would be moved to Station 3. Since staff believes that the assignment of five firefighters is needed to operate this lone apparatus during each shift at Station #3, it will be necessary to hire three additional firefighters. It should be noted that an entire -company's complement of 15 firefighters will need to be hired if a fourth fire station is ever built in the community. The total for these additional personnel costs is estimated to be $124,177 in today's dollars. These costs would be obligations of the 4 City's General Fund, which is supported by tax revenues generated from the General Levy. FINANCIAL IMPACT TO OUR CITIZENS: The cost to a residential property owner in the first year is estimated to be either $15 or $17 for every $100,000 of assessed valuation, depending on whether we ultimately issue twenty or twelve year bonds for this project (see Attachment 6). However, our citizens should understand that taxes will likely need to be increased by $25 per $100,000 of assessed valuation just to finance our existing service levels and approved CIP projects. Therefore, if this project is approved, the additional cost to a homeowner in 2002-03 is estimated to increase by a total of $40 or $42, depending on the term of the bond issue. 5 W 0 a = ti G O E a *j J �? Yao J m p Q Q 7# # Q S S }t W Q O (� C g cn »rn v ov 0 O v 0, UUfl-U 0 $ a 0110 0 IJJ ti 3 x f o II z �I 4 BROW mammon, I�I i NAVE , o t I rr V) (18 H6VO03OVIS Of r W � Ix — W .� 1 L 3 J w 3' 0 t O, - S �t } — z DAKpTA A E i N Z w � L o Nl = a a �o c _ lu rxi w0 ° m N d�w��a�r JJ rn in N_Drnuu Q_Z'Dou aCE � o:� Z 6 -o > >> 0 0 N W O n o o c N ' E 3 �>�= I — — — --- — f z ---------- ONAVE (� w - o 40 m GN HO 4003JtlI } w Me w l � I i rou NTT` AL 7 l S- �4 a t_ ---W -- 0 f } �S DAK TA A E ram, r� + N ATTACHMENT 3 DO NOT WRITE IN THE SPACE ABOVE THIS LINE,RESERVED FOR RECORDER Prepared by: John R.Klaus,City of Ames Legal Department,515 Clark,Ames,Iowa 50010(Phone: 515-239-5146) E EASEMENT FOR FIRE STATION AND COMMUNITY SERVICES FACILITY BE IT KNOWN BY THIS INSTRUMENT THAT: WHEREAS, the Iowa Natural Resource Commission has adopted rules providing for granting easements to political subdivisions on State land under the jurisdiction of the Iowa Department of Natural Resources; and, WHEREAS, the City of Ames, Iowa, has applied for an easement for a fire station and community services facility; and, WHEREAS, the City of Ames has provided to the Director of the Iowa Department of Natural Resources sufficient information setting forth the need for the easement, availability of alternatives,and measures proposed to prevent or minimize adverse impacts on the affected property; and, WHEREAS, the said easement, in a form approved by the Attorney General has been approved by the Iowa Natural Resource Commission; NOW,THEREFORE,pursuant to Section 461A.25, Code of Iowa, 1999,the State of Iowa acting through the Iowa Department of Natural Resources does, for one dollar and other good and valuable consideration, hereby grant to the City of Ames, Iowa, a political subdivision, upon the conditions herein recited, the perpetual right to enter upon the land hereinafter described as the Easement Area to construct, reconstruct, operate, use, maintain and repair a building and related parking lot, and all appurtenances thereto for the primary purpose of a building that will house equipment and personnel of the city that pertain to the prevention and suppression of fires. (Fire Station) This building may also contain office space pertaining to other community services provided by the City of Ames. This easement shall terminate at 5:00 p.m. on June 30, 2002 if the City of Ames has not committed, by motion of the Council,to construct a Fire Station by that date. This date may be extended by the mutual consent of the parties. Upon the termination of this easement, or in the event that the City shall abandon and discontinue use of the Easement Area as a Fire Station, any and all improvements to that land shall then become the property of the State of Iowa; or, at the option of the State of Iowa, the City shall remove improvements and restore the area to its pre-existing condition. The Easement Area is that land shown attached hereto and by this reference incorporated herein and made a part hereof. By accepting this grant of easement, the City agrees to indemnify and save harmless the State of Iowa, its agencies, officers and employees, from all liability which may arise from grant of this easement." DONE this day of , 2000. Paul Johnson, Director Iowa Department of Natural Resources STATE OF IOWA ss: COUNTY OF POLK On this day of 2000,before me,a Notary Public in and for the State of Iowa,personally appeared Paul Johnson,to me personally known,and,who,being by me duly sworn,did say that he is the Director of the Iowa Department of Natural Resources and that the instrument was signed on behalf of the State of Iowa by authority of its Natural Resource Commission as contained in the minutes of the Commission proceedings on the day of , 2000,and that Paul Johnson acknowledged the execution of the instrument to be a voluntary act and deed of the State of Iowa,by it voluntarily executed. Notary Public in and for the State of Iowa law\firestat.315 rev.4/20/00 IAL W _ = o {A a y '' ' p °'coo d N = = adz v v Yam $ l�C wYC=9�p Q� c_> > d = V/ 0 d N M Q?: y LL `'O C 9 L C c c Z G a r i d o 0 0 =Q»�G va a`� g m0 c 41 fC 41 U o � � � �rn�ovauaac Z4-1 � 3 "E a'z w f o z AYTON AVE - in o cn ON HOV003OVIS W $ > tz z n� c W ��.. -�. �...�`•_-_ I W 1_ W l - I ) - F 17 _ yrp: 0V m 7 Y,, , �r ui 7 o > _y 0 l � 0 0 Z I � 0 1$DAKQTAAVE z -, I ii N AL w m Go co O^. wQx t0 dO T-J >�d 2U0 Q c V0cO x n0a - T V # = O G c to � W V o 0 0 =yr- >rG () v °' 22 e Q J u_ N z-V1OujU Lu Q d cD Z w do C`j C`7 po `�- O C E �'.<:� LL. 3s0 f I z ui s YTONAVE_ _i�_ - --1 v N a s H�V0039VISof W ,.. > ; W ui i J t i a c LSjy ' l c$ r \ I iS DAKOTA AV_E Z r � N •o - � U ZLU o N U co Q = Q U C O c N O ui U N O d 'O CDr r I` N LO n (D 0_ O � a M Tom, dv N U O O N UJ m (n O E c E L 3 � UY :3 C Y) :3 C O 69 W 0 ;0 W O 0 CI) w Cf) 0) E N 0.U) N 0 O a) N U LL E!? 69 Ef} N:U lL E9 Ef3 Ef3. N _ cu (9 cu r O CD Ca O E2 n C � N in c0 M f� .� CO 7 Lo CD LO CD CL C n = c W = _o W U 0 0@ O O ` O (5 Q .45 X O L `) O .L.. C @ CD oN iL 69 69 se, 0 m @ h 0O c o a� cc� L_ N ti 3 m rn V) m @ N M o y ER d 6R L d C� O_ ui n O N M LO Z aI I+ N CO U() a y .0 o Un o am . LO CDE m U O LO CDo Urn o o .� 0 0 Uri ' 0 co LO E cn o m E O W 69 69 64 ❑ O O W69 69 6H c c0 ~ � ~ 04 a� d O m o CD o N O c o_ C =; o O p' r m Il- CO y0+' 7 t� CO ' N w N a) O N UN C) 00 co CDV� O U(j 0) 00 N w h t o m d L t o X h m � m co V O F cn U O c d N N 6R GI) 69 d N n d C p X 0. O Q Q .c OL O 41 3. 41 O c O m N N o N N N Z' N (6 N Z 00) C ` m L O a) Z E a) E E _ O �" N U to E E Q Q d: W X 0 0 'O d W X N O -0 0 Q � � U O- N z O U w N AMES FIRE STATION SCHEMATIC DESIGN SUMMARY Introduction The schematic design for Ames Fire Station #3 is a continuation of the site master plan previously developed by Shive-Hattery in the spring of 2000. The building location, vehicle drives, and parking locations were conceptually designed in that study. The effort summarized in this report developed a schematic design for the building interior and exterior, and further refined the site plan design. The site is a parcel of land owned by the State of Iowa (DNR), that is located south of US highway 30, east of the intersection of Duff Avenue and Airport Road. Refer to Tab 2 for an aerial photo of the site. The city plans to sign a long term lease with the state for the land. Building Design The one-story building design is 7,200 SF in area. The room types, quantities, sizes, and adjacencies were initially established by the fire department, and refined through meetings with Shive-Hattery. The building is located to allow fire trucks to drive-through rather than back in. The floor plan reflects a clear separation of living space from the apparatus bay, both for functional as well as fire code related reasons. The facility is planned to house five firefighters and three vehicles: A ladder truck, a fire truck, and an EMS vehicle. Individual bunk rooms provide firefighters with better sleeping accommodations than in a larger multi-bed ward. By placing lockers within the bunk rooms, locker rooms were eliminated, saving space. The multipurpose room is planned for living, dining, and training space. The exterior building design reflects the high clearance required in the apparatus bay, and the lower ceiling heights in the living spaces. The areas of tinted glass shown on the west elevation will provide the firefighters with desirable natural light in the living areas as well as in the apparatus bay. The glass in the overhead doors will provide natural light and also provide the public with glimpses of the fire trucks "on the ready". 1-1 AMES FIRE STATION OUTLINE SPECIFICATIONS Site Located to the east of the intersection of Duff Avenue and Airport Road, the site size is approximately 57,725 square feet (1 .33 acres). It consists primarily of large evergreen and coniferous trees and shrubs. Slight demolition of these trees will be required to accommodate space for the building and site construction. The site is somewhat flat. There is minimal grade variation across the site, amounting to a difference of approximately 1 '/2' at the most extreme grade change (over the course of approximately 180'). A small detention pond may be required to store stormwater runoff from both the new building and site hardscapes. Portland cement concrete is recommended for the site paving due to its strengths and the flatness of the site. Paving shall consist of heavy-duty paving (in fire truck and emergency vehicle paths), light-duty paving (parking areas), and sidewalk paving. Concrete curb and gutter work shall be required throughout the drives to direct stormwater to the curb intakes. Site utilities shall consist of gas, storm sewer, sanitary sewer, underground electric, underground telephone, underground fiber optic, site lighting, and water service. All utilities shall be serviced from the west or southwest of the site. Finish work for the sight may consist of a combination of Kentucky bluegrass seed and sod and some landscape plantings. Building The structure will be a combination of load-bearing masonry and steel, supporting steel joists and trusses, with a roof metal decking. A concrete ceiling will be provided above the laundry room due to it's planned use as a tornado shelter. The exterior walls will likely be masonry cavity walls, utilizing ground face block or a clay masonry product for the veneer. The interior side of masonry walls at the living areas will be furred with drywall, to provide better insulation, space 1-2 AMES FIRE STATION OUTLINE SPECIFICATIONS for electrical boxes and conduit, and to provide a more residential appearance. The roofing will be an adhered PVC membrane, white or other light color over rigid board insulation. A bid alternate for standing seam metal roofing may be considered. All roofing has greater than '/4" per foot slope to minimize water infiltration. Windows will be operable with a maintenance-free finish. Glass will be tinted, insulating, with a low-e coating. The vertical glazing strips shown above the apparatus bay on the west side will be a translucent material that does not need cleaning like glass. Interior partitions will generally be metal studs and drywall with sound insulation in the living areas. The apparatus bay interior partitions will be concrete masonry.. Finishes Floors: Carpet in the multipurpose room, corridors, and offices. Resilient tile elsewhere in the living areas. Exposed concrete in the apparatus bay and adjacent spaces, and mechanical room. Base: Vinyl typical; none in the apparatus bay and adjacent spaces. Walls: Paint, with a light orange peel texture at drywall areas. Ceiling: Drywall in the multipurpose room and bunk rooms; suspended tile elsewhere in the living areas. Painted structure in the apparatus bay and adjacent spaces. Interior doors will generally be solid core with a wood veneer. Hollow metal doors will be used at the apparatus bay. Bunk rooms will have curtains only at room openings - no doors. 1-3 AMES FIRE STATION OUTLINE SPECIFICATIONS Mechanical/Electrical Systems The living areas will be heated and cooled with a multi-zone central system, utilizing residential-type high efficiency furnaces with cooling coils tied to outdoor condensing units. The apparatus bay will utilize a radiant floor heating system, to speed up the melting of salt-laden snow on the vehicles in the winter (less rusting of body sheet metal), speed up the time to reheat the area after the doors close, and for worker comfort during vehicle maintenance. A truck bay exhaust system is required The electrical system details have not been designed yet. Lighting and power will need to meet the National Electrical Code. An emergency generator will be provided with a transfer switch. The city will provide the wiring of the telephone/data system into the city network. 1-4 M Z O U W N a a z R vo21 Imodsly � / s pis• � _l ZOU J � T wki I I.i LJLJ Ao Qw s,N, c u a � -co Ij�li I i �(. u; i zy�. _r 3b ieF• . c c i �'*'✓,*F� ]l, @ d�,t'�'.5.:�1y,�"'�Y'sF�■, i MIN s � s tr . • AN i �� � ■ �� i�°ii�tin ■ ",�� Y ? !R s r, FW�c'• e n,rH k-ca • r— 711 - _ 0 f 'J fl � cl it w M 20 On n N Q � o r� W Z Q � � ?. sz N v G4 0 W O O �n W C� m J CV M 4 h O h 00 O- O g a, 4 �4.a � • r y. F'��'� :_ o�.+a+•,.n..r«j!•,' per. .-ct $fir � '• r � # �;: ,r ,�TM�TIF'w f ? 4� {f i. � f • i.�. 1 rQr �a,�i z O U W N AMES FIRE STATION SCHEMATIC DESIGN COST OPINION The opinion of probable project cost is as follows: Item Subtotal Sitework (see following for breakdown) $136,000 Building (7200 SF @ 100/SF) $720,000 Subtotal $856,000 Escalation to 2001 @5% $42,800 Subtotal $898,800 Contingency @ 15% $134,820 Subtotal $1,033,620 Architect/Engineer fees @8% $82,690 Furnishings, movable equipment, phones, $143,938 tie in to city network (does not include specialized fire fighting equipment) Soil testing $5,000 Construction testing $5,000 Reimbursables(printing, mileage, etc.) $5,000 Project costs $1,275,248 Note: Building costs include: Truck bay exhaust system flagpole emergency generator AMES FIRE STATION SCHEMATIC DESIGN COST OPINION Site Work Opinion of Probable Construction Cost Task Quantity Unit Cost Unit Total Demolition/Site Preparation Mobilization 1 EA $2,000.00 $2,000 Shrub removal 47 EA $30.00 $1,410 Strip/stockpile topsoil 8,178 SY $0.50 $4,089 Site grading 1,500 CY $3.00 $4,500 Excavation (detention pond) 184 CY $5.00 $920 $12,919 Utilities 4" PVC (gas by utility company) 52 LF $0.00 $0 6" PVC (sanitary) 130 LF $15.00 $1,950 12" RCP 365 LF $25.00 $9,125 Curb intakes 4 EA $2,000.00 $8,000 Storm sewer manhole 1 EA $2,000.00 $2,000 Flared end section 2 EA $240.00 $480 Flared end section w/trash rack 2 EA $440.00 $880 8" D.I.P. 67 LF $20.50 $1,374 Electrical (CATV, tele., elec.) 1 EA $5,000.00 $5,000 Light poles w/fixtures 4 EA $2,500.00 $10,000 $38,809 Paving Recompact soil under paving 1,829 SY $0.50 $915 Curb and gutter 1,030 LF $15.00 $15,450 Heavy duty paving approach (8" PCC) 180 SY $30.00 $5,400 Heavy duty paving (8" PCC) 1,718 SY $25.00 $42,950 Light duty paving (6" PCC) 218 SY $20.00 $4,360 Sidewalk 288 SY $10.00 $2,880 $71,955 Finish Work Parking lot striping 1 EA $250.00 $250 Respread topsoil, fine grading 8,178 SY $0.50 $4,089 Sod 20,000 SF $0.25 $5,000 Landscaping 1 EA $2,500.00 $2,500 $11,839 Subtotal = $135,521